| Attendees | Alejandra Reynoso, Peter Van Roste, Svitlana Tkachenko, Patricio Poblete, Hiro Hotta, Allan MacGillivray, Katrina Sataki |
| Attendees - staff | Joke Braeken, Kim Carlson, Ria Otanes |
| Apologies | Patricio Poblete (might join on audio only), Eberhard Lisse |
| Agenda |
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| Recordings |
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| Notes & action items | 1. Welcome 2. Preparations related to ICANN60 2.1. schedule, including the cross-community sessions latest overall draft block schedule is being displayed in the AC-room, as well as the draft ccNSO block schedule. changes: - council f2f on Wednesday, at the end of the day - cocktail exceptionally on Wednesday
remarks: - start of Tech Day overlaps with the opening ceremony 2.2. ccNSO Members Meeting: draft agenda DAY 1
Peter Van Roste: Update by the regional organisations: Widen it up, to increase the interaction. ROs should bring up topics that are relevant for a global audience. Not an overview of their past and upcoming meetings. The secretariat should make this clear when asking for presentations.
Katrina Sataki: take into account the layout of the meeting venue, when there is a need to switch rooms. DAY 2
Peter Van Roste mentioned this topic is very relevant, and we should highlight the session in the agenda, and dedicate enough time to it.
feedback mentioned that we should have a discussion on ccNSO priorities. (who sets ICANN's priorities was the 3rd most popular one at ICANN59) Highlights during the introduction: Outline on what is happening in the next 2 days, but also overview of what the council is facing currently. Potentially include a session on priorities at ICANN61. Katrina will take this into account for the introductory presentation in Abu Dhabi, and to be considered for ICANN61.
- Alejandra Reynoso asking for comments/suggestion related to the onboarding activities (printed version of the quick guide to the ccNSO, stickers, welcoming newcomers) No feedback by the group. Alejandra mentions that welcoming newcomers should be a fixed item on the agenda of every ccNSO Members Meeting.
- ccNSO Cocktail Alejandra Reynoso suggesting to have a cross-word instead of the quiz. Katrina Sataki likes the idea. Suggested is to have the cross-word ready in advance of the meeting.
Action item #2: Alejandra Reynoso will draft email to the WG, asking for some cross-word proposals.
- Interviews.
Action item #3: the secretariat asks for volunteers from this group, to step forward and help conducting the evaluation interviews in Abu Dhabi
Alejandra Reynoso suggesting having a prep meeting with the session chairs prior to ICANN60, and on-site as well. When briefing the session chairs, stress the importance of interactivity with the audience, and advance preparation with the presenters.
Action item 4#: The secretariat to send a copy of the prep document for session chairs to the group
- Day 7 Hiro Hotta is asking when the ICANN schedule will be available, Alejandra mentioned potentially cross-community sessions to be scheduled on Friday. Secretariat confirmed that the overall block schedule presented during today’s session to the group is most likely to be adopted. There will be no ccNSO organised session on Friday (day 7) of ICANN60.
4. Next meeting
Suggested is to schedule a last prep-call for ICANN60 in the week of 9 October 2017, after the last prep call by the SO/AC leaders and ICANN’s meeting team.
Action item #5: A doodle poll will be sent out by the secretariat, asking group members to indicate their preferential time/day for the next meeting.
However, he added that if we can consider this draft agenda solid enough to inform participants, then we perhaps don't need two meetings.
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