Summit Content Working Group Teleconference
Date: Monday, 22 January or Tuesday, 23 January 2008
Time: TBD For the time in various timezones click here
Meeting Number: AL.SU/CC.1208/2
How can I participate in this meeting?
¿Cómo se puede participar en la teleconferencia?
Dial-outs: There are currently no dial-outs requested
Interretation: TBD
Summary Minutes: Summary Minutes 22 December 2008
Recording: English
Participants:
Apologies:
A G E N D A
Suggested Agenda Items
1. Summit Schedule (RELEVANT Document: ATLAS Room Requirements v5)
A) Dates/duration of Working Groups – Sessions 1 and 2. Are both sessions on Sunday or will the Session 2 meetings be on Tuesday? Is the duration of each WG 3 hours?
B) Dates of times of GAs – Pt 1 on Sunday and Pt 2 on Tuesday? Is the duration of Pt. 1 3 hours and Pt. 2 4 hours?
2. Summit Working Group and GA Operation
*a. Selection of Working Groups:*
Relevant text as approved by Summit WG:
Selection of Working Group Topics
There will be five working groups as a part of the Summit programme. The purpose of the working groups will be to develop a written statement for ratification during the General Session at the close of the Summit. The statements will then be sent on to the Board of ICANN as a position of the entire At-Large community.
Each Summit attendee will be expected to participate in one working group during the Summit, and, to participate in the work of preparing a draft statement on the subject of their working group in advance of the Summit.
You will be automatically assigned to the working group that you have rated most highly below which is also in the top five across all respondents. The Summit organisers may assign you to one of your next-highest-preference choices in order to balance the number of participants in each working group.
You and the others who complete the survey will choose the subjects of the five working groups. We have prepared a list below of subjects that are currently being debated in ICANN for you to choose from. If you choose “Other Issue” you will be able to input an additional subject, which will be visible to others who complete this survey. They, like you, will be able to enter new issues, but they will also be able to ‘vote’ for the issue that you have provided, just as you are able to ‘vote’ for issues entered by those who have completed this survey before you. These subjects will be considered for other elements of the Summit programme, but in any case for them to be included they would need to be related to the mandate and mission of ICANN.
*b. Preparation of Draft WG Statements*
Confirm that Working Groups are to form Secretariats to prepare draft statements.
3. Summit Logistics
a. Dedicated summit website – Development of content to be completed by end of January
At-Large Staff to provide update of state of development
b. Participant information (Sebastien referred to a possible “Participant Facebook”) including name of participant, name of ALS they represent, region, photo.
Which member(s) of Summit WG to organize?
Schedule to be followed?
c. Outreach Briefings – To be on the 5 topics of the Working Groups; Clear and concise briefings targeted to general population of At-Large Community. Approx. 1200 words in length.
Working groups to work with staff to draft content?
d. USBs – Explore opportunities for distributing loaded USBs
Content
Sourcing
4.Communication of Summit organizational material with ALS members
*a. ALS information – How does Summit WG plan on gathering ALS participant info?
b. Travel information – Staff to work with BCD (worldwide travel agency)
c. 2nd Survey – At-Large Staff to send out in EN, FR, and SP*.
