Participants: W Ludwig, A Peake, R Vansnick, S Bachollet, W Kleinwaechter, L Donnerhacke, M Senges, B Schneider, A Muelberg, V Bertola, Dr H Jensen, S Vardanyan (Armenia – APRALO)
Apologies:, B Drake, C Wilkinson, A Danclu
Staff: N Ashton-Hart, H Ullrich
Standing items:
1.Adoption of the agenda as drafted.
2.Roll Call Apologies from members (see above)
3.Designation of a Chair for the meeting: W Ludwig acted as chair
4.Adoption of the Summary Minutes of 9 December 2008: adopted by consensus
5.Review of the Action Items of 9 December 2008: no further action needed regarding the action items of 9 December 2009
6.Staff Announcements: Public Comment Periods
**The Inter Registrar Transfer Policy comment period is open until 31 January
The proposed .aero sponsorship agreement ends 20 January 2009.
Proposed Agenda items:
1.Recent Activities of ALAC (S Bachollet)
S Bachollet gave a brief overview of the ALAC meeting of 13 January 2009 on the summit preparation, the joint ALAC/GNSO work about the NCSG and RAA privacy issues– i.e. the domain name going to another registrar without the registrant agreement etc. ALAC also planned sending a statement on the new gTLD applicant guidebook to the ICANN board with all the issues to adress. Every Ralo’s is invited to add their own individual statement
A Peake summarized the main points :
1)impossibility for non commercial small non-profit organizations to afford the overpriced entry and yearly registry fees;
2)importance of going ahead with the IDN gTLDs, otherwise a very long delay again;
3)The scarcity of other than English documentation, which creates a strong bias towards English speaking applicants.
P Vande Walle will post an exhaustive comment that he had left on the comment page on new gTLD’s to the EURALO list. A short period for review and comments was approved. Then, Patrick will formulate a final statement by adding the contributions from EURALO.
2.Update At-Large Summit
The five favorite topics from the 2nd summit survey have been posted on 19 January by staff. In decreasing order of importance, they are:
1)At-Large engagement in Icann, goals, organization, review, strategic planning, internet end-users participation
2)The future structure and governance of Icann, improving the institutional confidence process
3)IDN gTLDs
4)Icann transparency/accountability ( W Kleinwachter and A Peake)
5)Security issues within Icann’s remit ( P Vande Walle, L Donnerhacke)
The names of the interim leads for each group will be circulated to the list. They may be confirmed in their role as chair during the Mexico summit or other members will be elected to take over.
Each WG must submit a first statement by the 26 January, which will be finalized during the summit. The statements will be translated for the summit participants.
A poster session will take place on the Saturday evening at Mexico. There will be no presentation or chair for the event. A short welcome and introduction will be accompanied with refreshment and snacks. The second 45 minutes of that session will be for people to go around the tables and billboards. Many ALSs will probably bring their own logistics, however an email will be circulated through the list asking about the kind of logistics required for each presentation: number of billboards, kind of material needed if slide-presentations, etc.
N Ashton-Hart is preparing the respective working group’s lists of participants. Each group will be of a maximum of 25 people and the allocation will try to respect each participant’s choice. A certain flexibility will apply.
EURALO’s members currently involved in the Summit preparation include: S Bachollet, W Ludwig, W Kleinwachter, P Vande Walle, L Donnerhacke, R Vansnick, A Peake.
The last date for travel confirmation is 23 January.
There will be a session about the NCSG at the summit as well as a presentation of the organization of ICANN. Staff will confirm the possibility for live remote participation.
3.EURALO General Assembly
W Ludwig is preparing a draft for the agenda and a draft for the board report to be submitted to the GA. A week before the agenda deadline, his draft will be posted for comments and adjustments.
The re-election of a EURALO secretariat/Co-Chair in replacement of the former Co-Chair, J Hofmann, who resigned in October 2008, has been postponed to the General Assembly in Mexico for pragmatic reasons. Participants are urged to propose candidates for the vacancies as well as other comments regarding the GA to the list or by email to W Ludwig.
EURALO wants to put on the Mexico GA agenda a discussion about budgeting financial support for outreach activities. These events are perfect showcases for EURALO and At Large.
4.Update of EURALO Wiki pages
W Ludwig, H Ullrich and R Vansnick will prepare a proposal together, inspiring themselves on the LACRALO documents.
They will review the Euralo organizing instruments and Euralo board members.
5.Outreach events update
R Vansnick commented on an event foreseen in mid-February in Brussels. The event will be postponed to the end of March and will give a follow-up on the cyber-criminality workshop of the Mexico summit.
He hopes that some sponsor money will come to cover the stay of the Euralo members. That meeting will also deal with the proposal of .dotHouse gTLD and the new gTLDs signification,
R Vansnick also mentioned the, ‘Rencontre internationale des noms de domaine’ event on 26 January and said he will represent EURALO in a discussion concerning the introduction of new gTLDs.
W Ludwig mentioned the Domain Pulse 09 of mid-February in Dresden: an annual conference among the registrars of Germany, Austria and Switzerland.
EURALO agreed that there needs some budget allocation to facilitate outreach activities and that these should be carefully geographically selected.
R Vansnick suggest those going to events should post their feedbacks and announce the event on the wiki page.
W Ludwig said that those from Europe who were on ICANN fellowship should be incorporated into the EURALO work.
The meeting was then concluded. (recording:1:15). The timing of the next one will be announced to the discussion list.
