2019-06-18 PDP3.0

Notes/ Action Items

ACTION ITEMS

For Small Team: 

• Small team to review and provide input for the revised workplan/timeline, particularly with regard to the revised due dates, by 16:00 UTC on Wednesday, 19 June.
• Small Team to review the updated draft for #6, which will be circulated by staff after the call.
• Small Team to provide final input on the draft for #1. 
• Small team members to decide on which improvement items that they wish to lead.

For Staff: 

• Staff to set up weekly calls for the PDP 3.0 small team post ICANN65, starting the week of 8 July and continuing the same schedule of 13:00 UTC. 
• As much as feasible, Staff to set up google docs for the improvement materials to facilitate input process.

NOTES

1. Welcome and roll call 

2. Work plan/PDP 3.0 project status mock up

- Updated the document in preparation for ICANN65 presentation, reflecting the completed items and outstanding items. Goal is to share with Council today or tomorrow to allow the Council review before ICANN65. 

- A number of items are behind schedule; the group needs to review a realistic timeline/due date. For the staff items that are behind due date, revised due dates have been suggested. 

- Improvement items need to be reviewed holistically and going forward, the action items related to the same improvement should be tackled together. 

-New action items dependent on earlier completed items should be flagged. 

- Post ICANN65, hold weekly call for the PDP 3.0 small team, as most of the work took place during the call. There are several ongoing items that have not been closed, and they need to be completed before moving forward. 

-  Divide ownership of the different improvements so that the improvements all have a clear lead and someone from the Small Team who drives this to the finish line; staff can team up with a small team member for each improvement. 

- ACTION ITEM: Staff to set up weekly calls for the PDP 3.0 small team post ICANN65, starting the week of 8 July and continuing the same schedule of 13:00 UTC. 

- ACTION ITEM: Small team members to decide on which improvement items that they wish to lead.

- ACTION ITEM: As much as feasible, Staff to set up google docs for the improvement materials to facilitate input process.

- ACTION ITEM: Small team to review and provide input for the revised workplan/timeline, particularly with regard to the revised due dates, by 16:00 UTC on Wednesday, 19 June.

- Staff should try to produce the next draft a bit earlier to allow the Small Team to review the work before the next meeting. 

- Rafik will work with staff to determine which improvement item to cover for each call. 

- Rafik and staff to check which other improvement items that need input externally in order to factor the consultation time into the overall timeline/work plan. For example, improvement #6 may need input from PDP WG chairs. 

- Berry presented on the revised project list for PDP 3.0.  When reporting to the Council at Marrakech, Small Team needs to propose how to mitigate risks when timeline has been missed. 

- One Small Team member suggested reporting to the Council via email and copy members of the Small Team. 

3. #6

- Co-Chairs model leads to the dissolution of obligations, strongly suggest having a Chair with assistance from Vice Chairs that help with administrative stuff. 

- Clarify that what responsibility each Vice Chair is responsible, e.g., chairing meetings, administrative stuff, reporting, etc. 

- Vice Chairs should be all equal and accountable for the work. Making it clear there is a demarcation of Chair and Vice Chairs. 

- ACTION ITEM: Small Team to review the updated draft for #6, which will be circulated by staff after the call.

- As a next step, the finalized document will be circulated to PDP WG leadership for input. 

- #13 may also need input from PDP WG leadership. 

4. #1 

- ACTION ITEM: Small Team to provide final input on the draft for #1. 

5. AOB