Please find the meeting information below for the joint ccNSO Guidelines Review Committee and GNSO Drafting Team Teleconference on Monday, 21 October 2019 at 12:00 UTC for 60 minutes.

05:00 PDT, 08:00 EDT, 14:00 Paris CEST, 17:00 Karachi PKT, 21:00 Tokyo JST, 23:00 Melbourne AEDT

For other times: https://tinyurl.com/yynrq3z3

PROPOSED AGENDA

  1. Where are we (update)?
  2. What are we are presenting to the Councils?
  3. What questions do we want answered?
  4. AOB

BACKGROUND DOCUMENTS

Documents: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing

RECORDINGS

Audio Recording

Zoom Recording

Chat Transcript

GNSO transcripts are located on the GNSO Calendar

PARTICIPATION

ccNSO GRC:    Katrina Sataki, Stephen Deerhake, David McAuley, Dejan Djukic, Mirjana Tasic, Svitlana Tkachenko, Sean Copeland, Alyssa Moore, Segun Akano

GNSO Drafting Team:  Rafik Dammak, Keith Drazek, Heather Forrest, Juan Manuel Rojas, Maxim Alzoba, Wolf-Ulrich Knoben, Tatiana Tropina

Staff:   Bart Boswinkel, Julie Hedlund (GNSO), Ariel Liang (GNSO), Kim Carlson


Notes/ Action Items


  1. Welcome


Welcome by the GRC chair, Katrina Sataki.

Aim of this meeting: 

  • Status overview
  • What do we tell the Councils in Montreal?
  • Topics for discussion during the joint meeting between ccNSO and GNSO councils


Heather: leadership team GNSO invited as well. They received written updates from the drafting team. Sincere thanks to the leadership team for joining today, as well as the DT and GRC.


  1. Document


This is the draft: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit# 


  1. Where are we (update)?


Over the last few months the GRC and the GNSO DT have been separately working on several internal processes and guidelines to act as ECA members under the new bylaws.

Article 18 (IFRs). Bylaws require us to jointly consult before carrying out our responsibilities in determining whether or not to initiate an IFR. 

https://www.icann.org/resources/pages/governance/bylaws-en/#article18


The relevant Bylaws section is 18.12

Each separately working on where the joint consultation will sit. The draft has been reviewed in detail by both the DT and the GRC. The GNSO has not been looking at it for some time. 


  1. What are we are presenting to the Councils?


  • Short introduction for those that hear about it for the first time
  • Introduction to the documents
  • Few questions that we want to see answered


Heather: joint consultation guidelines could be finalised by GNSO and ccNSO in time to be approved by the Councils in Montreal. Document deadline for Montreal for the GNSO is this Sunday.


Keith:  Procedurally, I like the idea of both GNSO and ccNSO approving this concurrently in Montreal, if our respective timelines permit and we agree on the substance.


Katrina: one fundamental question remains to be answered. According to the draft, we do not start special IFR unless both councils agree. Is that what we want? If we think the issue is so grave, would it be ok for the other community to stop a special IFR from happening?

Ariel: special IFR to be initiated if both councils agree. Special IFR will be indicating in case there is disagreement. Detailed in section 5.8 

Heather: the bylaws tell us that a vote is needed by both Councils. 

Katrina: disproportionate. See public comments: there we need only 1.

Heather: minor thing to request a public comment period, but it is a big thing to set up the special IFR.


5.9. Timeline

One of the questions we will be asking the Board: are they ready to address the incoming requests from the CSC?

Escalation notice by CSC to ICANN Board. What happens after that is that the 2 councils will establish the team that will deal with the special IFR, on the basis of resolving the issue. The team is ready to go, but will step down once the issue is resolved.

Heather is presenting a version of the timeline that does not include a public comment period. Another version, which includes a public comment period, is included further down in the same document.

Maximum this takes is 72 days. Day total is 136 if a public comment period happens.

Keith: if we ever get to this point, it will be a major priority for both groups and it will not be a surprise to either one of us.


Question from Katrina to Keith/Rafik: how to present it to the Councils?

Keith: During the next GNSO Council meeting, Heather will be giving an overview. Another overview will be provided in Montreal. The GNSO Council will be brought up to speed. Not sure how much detail will be required for our joint session. The timeline explains what is involved.

Heather: in the Sunday working session there is time to discuss all the guidelines. Prioritise this one. 

Katrina: not sure the ccNSO Council can approve the document already during its meeting on Wednesday. 


Wolf-Ulrich: proposal for a joint statement during the Public Comment Forum on Thursday that we achieved this jointly.

Katrina: to be discussed during our joint meeting on Monday.

  1. What questions do we want answered?


  1. Next steps


Summary:

  • individual introductions to councils. E.g. ccNSO Council will receive an intro on Sunday in Montreal
  • brief intro & timeline during our joint meeting on Monday


Heather: DT will continue to work with GNSO Council leadership to prepare for a vote in Montreal by GNSO Council. DT will stick to substance. The mechanics are up to the Council


Thank you to GNSO DT and staff.


Katrina: Can we consider this current version to be the final one?

Heather: we need a final review in the next 24 h. We will then circulate it as final.


  1. AOB


  1. Closure


Thank you all. Bye



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