Instructions:
1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.
2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.
3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).
4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.
5. To fill out the the form, click 
(top of the screen)
6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions
IMPORTANT: This form must be completed by the traveler him/herself.
| Person Completing Form | |||
|---|---|---|---|
| Name: | David Cake | Date: | 13-Nov-2018 |
Application |
APPROVED |
Trip Proposal Section | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1) Traveler Contact Information and Itinerary:
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| 2) Special Travel Circumstances, Arrangements, Explanations, or Notations: (Please identify each traveler, as applicable) | Additional travel within Japan may be undertaken at personal expense. | ||||||||||||
| 3) Event/Conference Name, Title, or Descriptor: | ICANN64 | ||||||||||||
| 4) Event/Conference Dates: |
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| 5) Event/Conference Website Link: | |||||||||||||
| 6) Primary Event/Conference Location: |
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| 7) ICANN Global Stakeholder Engagement Region: | Australasia/Pacific Islands | ||||||||||||
8) Activity Sponsors: | ICANN 64 sponsors | ||||||||||||
9) Proposed Goals and Outcomes: Content Guidelines (click here) | I am currently the Chair of the NPOC Policy Committee, and improving policy engagement is a priority for NPOC this year. At ICANN 63 we began holding face to face policy committee meetings (two) and a program of policy capacity building events. We have a plan of events to re-engage our membership in policy work, and policy based outreach events. As Policy Committee Chair, it is important that I am able to attend the Kobe meeting to chair policy meetings, attend policy meeting and events, and liaise with community members and staff regarding policy planning. We are currently planning policy outreach, policy discussion, capacity building, and planning activities for the Kobe meeting, and if I am able to attend using CROP funding I will chair or co-chair the majority of these activities. | ||||||||||||
| 10) Additional Information (optional): | |||||||||||||
11) Consent & Authorization: By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service. If you agree to text above, please fill out your name and date in the box on the right. |
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| _______________________________________________________________ | |||||||||||||
Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.
| Acknowledgements | Confirmed? | Who Confirmed? | Date of Confirmation | Notes |
|---|---|---|---|---|
| The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page. | Yes | Maryam Bakoshi | 19-Nov-2018 | |
| The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal. | Yes | Maryam Bakoshi | 19-Nov-2018 | On behalf of the NPOC Excom |
| The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies. | Yes | Jia Rong Low | 18-Dec-2018 | Entered by Ozan Sahin |
| The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies. | Yes | Ozan Sahin | 19-Dec-2018 | |
| =============== | ========== | ============================== |
Approved Travel Elements:
| Traveler | Approved Arrival Date | Approved Departure Date | Approved Fees |
|---|---|---|---|
David Cake | 08-Mar-2019 | 11-Mar-2019 | Airfare |
Staff Department Notifications:
| Program Requirement | Date Satisfied/Confirmed | Staff Name | Notes |
Program Criteria Satisfied | 19-Dec-2018 | Ozan Sahin | |
Constituency Travel Notified | 19-Dec-2018 | Ozan Sahin | CROP support (hotel/lodging and per diem) will be available only for 8, 9, 10, and 11 March. CT has been notified that David Cake would be supported under other programs as well (i.e. Leadership Program) so CT Team will work with David Cake to see if an earlier departure date or later return date is needed. |
Travel Booking Initiated with Attendees | 19-Dec-2018 | Joseph de Jesus | I think it would be best to change his approved dates of arrival/departure from:
March 8 – March 11.
The Leadership Program funding ends on the 8th and will need to check-out on the 8th. For consistency purposes, the CROP program should start from the 8 and end on the 11th – for 3 nights/4 days. |
CROP Trip Proposal Template (June 2018)
