Sub-group Members: Alan Greenberg, Alejandra Reynoso, Avri Doria, Beth Bacon, Cheryl Langdon-Orr, Christian Dawson, Christopher Wilkinson, Erich Schweighofer, Farzaneh Badii, Greg Shatan, Jorge Villa, Julf Helsingius, Kavouss Arasteh, Matthew Shears, Olga Cavalli, Rinalia Abdul Rahim, Robin Gross, Rosalia Morales, Russ Mundy, Samantha Eisner, Sebastien Bachollet, Steve DelBianco, Tatiana Tropina, Tom Dale. (24)
Staff: Brenda Brewer, Karen Mulberry, Theresa Swinehart, Yvette Guigneaux. (4)
Observers: Taylor RW Bentley
Apologies:
** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **
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Transcript
Recording
The Adobe Connect recording is available here: https://icann.adobeconnect.com/p73a0uemz3o/
The audio recording is available here: https://audio.icann.org/accountability/soac-accountability-subgroup-meeting-22sep16-en.mp3
Agenda
Call Admin and Roll Call / Apologies
1. Welcome - Opening Remarks
2. Review (brief) of last call #6 held on Sept 6th and any Action Items / Business Arising (See Agenda Discussion Item below)
3. Discussion Topics
- Drafting the text of questions based on the bylaws charter for our group, plus Rec 10 and 12 - Can we start some of this drafting now?
- Questions specific to ask each SO/AC – about their accountability mechanisms pending review of the staff paper...
Can we delay this until after next week?
- Questions specific to ask each SO/AC – about their accountability mechanisms pending review of the staff paper...
4. AOB
5. Next Meeting 28th Sept 0500 UTC -> Looking to Review the Staff Briefing paper for this group as a main Agenda Item
Notes
1. Cheryl read into the record - email from Kavouss regarding issues and questions taht he had raised to be considered. Response - all questions will be considered for future considersations as the work progresses within the group. Some of the work will be shaped by SO/AC feedback to questions that they will be asked to respond to.
2. Review (brief) of last call #6 [community.icann.org] held on Sept 6th and any Action Items / Business Arising (See Agenda Discussion Item below)
- Discssion focused on reaching out to SO/ACs on their accountabiloity mechanizms - will frame the questions on the email list, including approach and other details
3. Discussion Topics
a) Drafting the text of questions based on the bylaws charter for our group, plus Rec 10 and 12 - Can we start drafting some of the questions now?
Discssion Questions raised -
Kavouss "Co-Chairs, you are referring to ask some questions from SO/AC. What are those questions? what is the expections that all SO7AC reply "
Mathew - what type of questions are you thinking about. Response questions drafted should address what they think and what is in the bylaws
Steve example per our charter in the bylaws, we ask each SOAC about documents/procedures showing how they assure accountability, transparency, participation, and prevent capture.
Discusision on the timing of developing ghe questions may depend on staff paper release and then the timing of resposes from SO/ACs
Suggestion to add additinal point to ask them if there is any departure of the day-to-day processes
CW three points: wants to hear more from participants, regarding the questions in particular if they are accountsble to their members, the critical issue is how do they decide and what positions to take acting in a accountable and transparent issue, this is how to prevent capture otherwise you will not succced in having SO/ACs provide accountability procedures.
Possible question - What exisitng formal accountability measures does your organizations have in place. Importance of focusing on crafting the questions so they address what the group want to capture for its work.
Points raised regarding self appraisal, note what Avri has place din the chat
Avri Doria: i look forwad to seeing the self appriasals. not only the content included, but the content excluded says a lot in such a self appraisal. wonder how mny of the SOAC will pass a giggle test .
Avri Doria: i am almsot included to arrgue against Kavouss'view of the GNSO, but am sure now is not the time to have such discussions.
GNSO Chairs and Consel are the right place to start in asking the questions.
Proposal based on today's discussions and the groups mandate - will start a new page in Google Docs and on the wiki put some proposed text of the questions in the page for disucssion at the next meeting - try to keep the questions to no more the five if possible.
ACTION ITEM- Group to propose and place draft questions in Google Docs/wiki page for the grouo to review at next meeting
b) Questions specific to ask each SO/AC – about their accountability
mechanisms pending review of the staff paper... Can we delay this until after next week?
4. AOB
Note the next call is 28th Sept with the intention of looking at the Staff paper
Documents Presented
Agenda_WS2_SO-AC_Acct Subgroup Meeting #7_22SEPT16.pdf
Chat Transcript
Yvette Guigneaux: Welcome to the SO/AC Accountability Subgroup Meeting #7 22 September 2016 @ 19:00 UTC
Kavouss Arasteh:I heard somebody was typing with fairly high spped
Kavouss Arasteh:Speed
Cheryl Langdon-Orr (CLO):Thnk you Yvette and welcome right back to you as well :-)
Kavouss Arasteh:Chyril, pls kindly read your mail I sent you a message while ago
Julf Helsingius:Good evening!
Yvette Guigneaux:yw Cheryl =)
Olga Cavalli:hello Brenda please do a dial up to me +541148197979
Alan Greenberg:I will be a few minutes late.
Kavouss Arasteh:I am expecting a reply from our distinguished lady chair Chyril
Cheryl Langdon-Orr (CLO):Noted AAlan
Tatiana Tropina:Hi everyone
Kavouss Arasteh:Sorry ,Cheryl
Cheryl Langdon-Orr (CLO):KAVOUS I assume you want any response re your emaal to be on the record so Perhaps we can wait until the meeting actually starts
Kavouss Arasteh:Tks, I just remind you that my comments and questions need to be answered
Yvette Guigneaux:Thank you so much Cheryl =)
Steve DelBianco [GNSO - CSG]:@Kavouss -- your questions about the Mutual Accountability Roundtable won't be answered until we dive into that topic . Not on today's agenda
Steve DelBianco [GNSO - CSG]:Have been very busy dealign with Congress and the IANA transition, so sorry not to be deeply engaged here today
Kavouss Arasteh:Steve, pls make your reply in a positive manner and not negative
Steve DelBianco [GNSO - CSG]:@Kavouss -- how is this for positive reply? Your questions about Mutual Accountability Roundtable will be addressed when we get to that issue on one of our upcoming calls.
Julf Helsingius:Steve, we appreciate your effort to deal with the Congress!
Kavouss Arasteh:Yes .that is fine
Farzaneh Badii::)
Kavouss Arasteh:Co-Chairs, you are referring to ask some questions from SO/AC. What are those questions? what is the expections that all SO7AC reply
matthew shears:Cheryl - would you mind reminding us of the type of questions you are thinking about?
matthew shears:OK - thanks - I support that
Steve DelBianco [GNSO - CSG]:per our charter in the bylaws, we ask each SOAC about documents/procedures showing how they assure accountability, transparency, participation, and prevent capture
matthew shears:thanks Steve
Rinalia Abdul Rahim:excellent initiative to my mind
Kavouss Arasteh:What time frame you are expecting to receive answers.
Farzaneh Badii:I think we need to discuss the timeframe with the group Kavouss.
RussMundy:Are the need for the questions that are being discussed in any way related to being part of the empowered community? Noting of course that some ACs are not part of the Empowered community.
Cheryl Langdon-Orr (CLO):Russ in as much as the WS1 recs where we propose the EC include requirements to look at AC SO Accountability At least imo)
Steve DelBianco [GNSO - CSG]:@Russ -- all AC/SOs can avail themselves of new byalws powers to request ICANN to produce documents. Not just the EC
Rinalia Abdul Rahim:@Russ, I think there is value in sharing for learning purposes and for strengthening each group' accountability mechanism
Rinalia Abdul Rahim:without links to the EC even
Steve DelBianco [GNSO - CSG]:@Russ -- new bylaws let every SOAC nominate and select individuals on the 4 Review Teams being brought in from the AoC
Steve DelBianco [GNSO - CSG]:@CW -- the bylaws require us to
Steve DelBianco [GNSO - CSG]:review the adequacy of accountability, transparency, participation, and preventing capture
Rinalia Abdul Rahim:I am now curious about which SO/AC does not have codified accountability mechanisms.
matthew shears:It is our responsibility to ensure that the SO AC accountbaility is comensurate and appropriate given the new powers that they will have at hand - to do so requires asking questions of the SOs and ACs
Rinalia Abdul Rahim:agree, Matthew.
Kavouss Arasteh:i assume that the question will not be addressed to individual participants7members of SO7ac RATHER TO THE ENTIRE GROUP
RussMundy:Thanks all - I think a big element of my concern is related to the many references to constituancies of ACs like SSAC & RSSAC - I'm not really certain who the constituancies are that they need to show accountability to
Farzaneh Badii:Steve is first
Kavouss Arasteh:nEW HAND
matthew shears:thanks Steve for reminding us of our charge
Steve DelBianco [GNSO - CSG]:@RInalia -- please don't be surprised by that. Some AC/SO may in good fait assert that policy votes and officer elections are sufficient to ensure acountability.
Steve DelBianco [GNSO - CSG]:where we can probe further is, how open are they to new participants, preventing capture, etc.
Julf Helsingius:The GNSO Council can provide a clear answer on behalf of GNSO.
Rinalia Abdul Rahim:I look forward to learning more about practices in the community, Steve.
Steve DelBianco [GNSO - CSG]:May I respond to Kavouss?
Farzaneh Badii:I don't think we should predict now what the answers going to be and judge their quality
matthew shears:agree Alan - its a good start
Avri Doria:i look forwad to seeing the self appriasals. not only the content included, but the content excluded says a lot in such a self appraisal. wonder how mny of the SOAC will pass a giggle test .
matthew shears:+ 1 Steve
Avri Doria:I would wait for the GNSO self appriasal before judging it remis in its reporting.
Avri Doria:just saying.
Julf Helsingius:Avri +1
Avri Doria:i am almsot included to arrgue against Kavouss'view of the GNSO, but am sure now is not the time to have such discussions.
Kavouss Arasteh:Avri, I do not expect that you talk against me but you can comment on what I said in a friedly manner. I am not against anyone's view I just could comment
Greg Shatan:The SG's and C's are not the "lower levels" of the GNSO.
Avri Doria:i was being friendly
RussMundy:+1 Alan
Julf Helsingius:I hear someone typing :)
Kavouss Arasteh:You see the comment of Grec even before starting he believes that
Kavouss Arasteh:x AND Y are not lower level of GNSO .I do not comment who is higher than who
Farzaneh Badii:I think, at this stage we should not concentrate on any AC/SO. we should come up with the questions and put them forward to SO/ACs.
Kavouss Arasteh:No I do not agree with that.
Greg Shatan:Kavouss I was not responding to you.
matthew shears:+ 1 Cheryl
Kavouss Arasteh:Questions we raise MUST be relevant to the activities and structure of those SO7ac
Kavouss Arasteh:Tks Grec
Farzaneh Badii:we can take that to the mailing list then
CW:Leaving the call. Thankyou CLO.
Steve DelBianco [GNSO - CSG]:interesting point, Kavouss. Suggests our questions should be customized to each AC/SO
matthew shears:Frist roun should be generic questions, second round specific to SO and AC dependent on need
CW:WE need a third bullet to cover my third point. Accountability of SOAC delegates to the EC,
Farzaneh Badii:I think that is fine Kavouss. I agree
Steve DelBianco [GNSO - CSG]:@CW -- each AC/DO in the EC is allowed to have its own procedures to instruct its EC Represntative. We do, however, want to ask how that instruction process is accountable and transparent to the target community of that AC/SO
Farzaneh Badii:thanks all.
Farzaneh Badii:good bye
Julf Helsingius:Thank you everyone!
Erich Schweighofer:Bye, sorry for being late.
Avri Doria:bye
Rinalia Abdul Rahim:thanks, all.
Alejandra Reynoso (.gt):Have a good rest of the day
Tatiana Tropina:thanks! bye all
Rosalía Morales:bye everyone
To make comments or propose questions, please click the link below:
https://docs.google.com/document/d/1VD2zJDVEHIh5QQTxAr_hULchSX0z3tghk0KqAtTqdUA/edit?usp=sharing
