The call for the RPM Sub Team for URS Documents will take place on Tuesday, 31 July 2018 at 15:00 UTC for 90 minutes.
08:00 PDT, 11:00 EDT, 17:00 Paris CEST, 20:00 Karachi PKT, (Wednesday) 24:00 Tokyo JST, (Wednesday) 01:00 Melbourne AEST
For other times: https://tinyurl.com/y8yfwqo9
PROPOSED AGENDA
1. Agenda Bash, SOI updates
2. Substantive deliberations on remaining key topics of the URS (Sections J - N)
a. Language
b. Abuse of Process
c. Education and Training
d. URS Providers
e. Data collection & analysis
3. Next steps - report to the full WG, substantive deliberations to follow at WG level consolidating all Sub Team recommendations and suggestions
4. AoB
BACKGROUND DOCUMENTS:
- Consolidated URS Discussion Document - updated 31 July 2018v1.docx
- Staff compilation report - updated URS data_v1.1 - 9 July 2018.docx
- Staff table on Claims Denied cases
- Staff table on De Novo Review cases
- Responses & Notes - URS Provider Questions (15 June 2018)
- URS Practitioners Survey Summary Results (12 June 2018)
RECORDINGS
PARTICIPATION
**31 July 2018 - Providers and Practitioners Sub Teams will join this meeting**
Apologies: none
Notes/ Action Items
ACTION ITEMS:
- Staff to update discussion document to reflect latest Sub Team deliberations and recommendations (DONE – see attached)
- Brian to work with staff to prepare update/report for full Working Group call tomorrow (Wednesday), with focus on the Sub Team’s findings and recommendations (IN PROCESS)
- Staff to review the cases coded by Rebecca as indicating possible language issues, and report to the Sub Team about any policy issue identified as a result (IN PROCESS)
RECOMMENDATIONS:
- Section J: Language - Develop guidance for Examiners to assist with their decision as to what language to use in going forward with a URS proceeding and Determination
- Section L: Education & Training - Develop a multilingual basic FAQ (for both complainants and respondents) that can grow over time
NOTES & DISCUSSION:
1. Section J (Language)
- Two types of issues: notice to Respondent, and notice to registries/registrars
- A few cases have noted that respondents may have an issue with the language (of the Examiner? Proceedings/Determination?) - refer to Rebecca's spreadsheet for the cases
- Petter (as panelist) has seen cases where the response was provided in English, but not necessarily fully conversant.
- RECOMMENDATION: provide some guidelines for Examiners to look at, in deciding which language to use for the Determination when the respondent's main language does not appear to be English
- On FORUM report of language: Renee confirms that it is a regular report to ICANN that just lists the languages used during the reporting period.
- Staff to look at the cases noted by Rebecca's research to see if any substantive issues can be identified.
2. Section K: Abuse of Process
- FORUM looked at 20 cases where respondent alleged abuse of process by Complainant, but none found (overall, no cases of abuse have been found, based on the current URS provisions)
- Respondents may make the allegation but while it may be noted by the Examiner, the Examiner may not specifically note that no abuse was found
- See what (if any) recommendations or issues are highlighted by the other two Sub Teams
- No specific recommendation from Documents Sub Team based on available data
3. Section I: Education & Training
- The Providers' feedback has substantial information about this topic; some follow up being conducted by the Providers Sub Team
- Look to Providers Sub Team for specific issues/recommendations - could include development of a multilingual basic FAQ (for both complainants and respondents) that can grow over time
- Practitioners Sub Team may also have insights.
4. Section M: URS Providers
- Again, guidance here should mostly come from Providers Sub Team and perhaps the Practitioners Sub Team
5. Section N: Alternative Processes
- Added due to WG member suggestions; no specific data noted or reviewed by Documents Sub Team
