Participants: C Langdon-Orr, D Younger, S Bachollet, D Thompson, G Sherman, B Brendler, W Ludwig, E Leibovitch
Apology: V Scartezini
Staff: N Asthon-Hart, M Langenegger
Minutes taken by the Staff in the first instance
The Chair called the meeting to order at 20:06 UTC
There were some discussions the merits and risks of having sponsorship for the Summit at the last Summit WG teleconference. The Chair suggested discussing the issue more in detail at the PrepCom meeting in Paris.
The minutes from the last Summit WG were approved.
There were a couple of outstanding Action Items from the last meeting.
The presentation subgroup was asked to follow up on its action items from the last Summit WG meeting and will get in contact with D Younger as soon as possible regarding the Summit Flyers for Paris. The Flyers need to be ready by June 18th.
The Staff noted that part one and two of the questionnaire would ready by the June 6th.
The Staff will make sure that there will be hard copies of the questionnaire available in Paris
The Chair pointed out that Paris was the perfect marketing opportunity for the Summit and encouraged the Summit WG members to make use of it.
Summit Budget
The Staff will send the sliding scales with the different numbers for the Summit Budget to the Summit WG members by June 5th.
D Younger raised a concern with regards to the budget. He noted that the budget too high but incomplete as it did not take into account that there would be more ALS by the time of the Cairo meeting. Further, he mentioned that interpretation and room facility were budgeted for two days instead of nine.
S Bachollet noted that the Budget was not too low, as he did not expect all ALSes to come to Cairo. He further pointed out that the Summit was planned around a regular ICANN meeting. As part of the summit are supposed to be overlapping with the regular ICANN meeting, only two additional days of interpretation and room facilities are required.
B Brendler felt that there were still a lot of things missing to make sure that the Summit in Cairo would make an impression on the rest of ICANN. He pointed out that there were only four month left and that there has not been a call for papers yet.
When asked about the number of participants to come to the Summit, W Ludwig noted that he expected between 60 and 70 participants from the ALSes which is roughly twice the size At-Large sends to the Paris meeting.
Sponsorship
V Scartezini could not attend the meeting but send a note to the Summit WG with her proposal regarding sponsorship for the meeting. She suggested having some of the ALS representatives apply for the ICANN fellowship program. Each RALO could then decide whom it wanted to grant funding through the fellowship program.
E Leibovitch was not in favour of this idea as he felt that that fellowship program was intended to allow participants from developing countries to attend the general ICANN meeting.
D Younger supported E Leibovitch’s view.
It was decided that the option to use the fellowship program would not further explored.
Minimum Participation Requirement
E Leibovitch noted that he was disappointed about the lack of interest from the members of the Summit WG.
D Younger noted that he would provide a policy brief about Fast Flux Hosting after the presentation on the Subject on June 5th.
The Chair noted that these briefing sessions were useful and should be archived.
The Staff noted that there would soon be policy briefs on new gTLDS, domain tasting and domain monetization.
E Leibovitch asked N Asthon-Hart to send them to F Teboul and himself so they could work on them.
D Younger noted that there was a need to have a project plan/timeline for the implementation of the discussed items.
The content subgroup will send out a project plan/timeline for implementation by June 18th.
The Staff will resend the list with open questions.
The Chair adjourned the meeting at 2114 UTC.
