EPDP Team Face-to-Face meetings held in Los Angeles, California 27-29 January 2020

BACKGROUND DOCUMENTS

General Info:

EPDP Team Statement of Participation - Phase 2: https://community.icann.org/x/yYWGBg

AGENDA | ICANN EPDP Los Angeles Face-to-Face

27-29 January 2020

Overview (Local Time)

Day 1, Monday

8:00-8:30 Arrival

8:30 Formal Meeting Start

12:00-13:00 Lunch

17:30 Wrap Up

19:00 Dinner

Day 2, Tuesday

8:00-8:30 Arrival

8:30 Formal Meeting Start

12:00-13:00 Lunch

17:30 Wrap Up

Free evening

Day 3, Wednesday

8:00-8:30 Arrival

8:30 Formal Meeting Start

14:00: late lunch and anyone who wants to leave for flights can.

END of meeting

Content

Chameleon Model Principles

Mechanism for evolution

GAC proposed principles of accreditation for Governmental Bodies

Remaining issues

Content

Chameleon Model Recommendations

Remaining issues continued

Purposes

Content

Remaining issues continued

Graphics

Financial considerations

Timeline for publication

Public comment forum

Meeting Objectives

Agree on model for inclusion in Initial Report
Resolve issues flagged in response to previous draft of Initial Report
Finalize recommendations and Initial Report for publication for public comment by 7 February 2020

Day 1, Monday
08:00-08:30	Arrive at ICANN Office
8:30	Introductions, Agenda Review, Meeting Objectives, Group Working Agreements
9:00	Present Chameleon Model High Level Principles
9:15	Groups to caucus on Chameleon Model High level Principles
9:45	Groups to report back to full group on Chameleon Model High Level Principles · Consider feedback · Update principles as necessary · Confirm EPDP Team agreement
10:15-10:30	Morning Break
10:30	Brainstorm on Mechanism for SSAD Evolution
11.30	GAC proposed principles of accreditation to provide the ability to request access to registration data for governmental bodies · Presentation of proposed principles (GAC members) · EPDP Team feedback · Confirm updates to be made, if any, prior to inclusion of language in Initial Report
12:00-13:00	Lunch
13:00	Commence remaining issues run through: · Run through accreditation issues list (Support Team)
13:30	Groups to caucus on accreditation issues
14:00	Groups to confirm which accreditation issues need to be considered further in combination with specific proposal for how to address issue · Compile list of issues to be further discussed and note proposed solutions · Obtain reactions from EPDP Team members to proposed solutions · Staff support team to make note of proposed solutions and produce updated language for day 2
15:00-15:15	Afternoon Break
15:15	Continue remaining issues run through: · Run through receipt of acknowledgement; response requirements; acceptable use policy (Support Team)
15:45	Groups to caucus on acknowledgement; response requirements; acceptable use policy issues
16:15	Groups to confirm which acknowledgement; response requirements; acceptable use policy issues need to be considered further in combination with specific proposal for how to address issue · Compile list of issues to be further discussed and note proposed solutions · Obtain reactions from EPDP Team members to proposed solutions · Staff support team to make note of proposed solutions and produce updated language for day 2
17:15	Wrap up, close and confirm agenda for Day 2
17:30	End of Meeting
19:00	EPDP Team Dinner Location: The Wallace / https://thewallacela.com/ 3833 Main Street Culver City, CA 90232

Day 2, Tuesday
08:00-08:30	Arrive at ICANN Office
8:30	Reflections from Day 1 Recap Day 1 Outcomes, Review Agenda and Day 2 Objectives
8:45	Continue remaining issues run through: · Review issues #58, #62, #63
9:30	Discuss Preliminary Recommendation #4 - Third Party Purposes/Justifications Groups to share their perspective on current language and proposed language by BC Break out session, if needed, to come to agreement on what should be included in the Initial Report
10:15-10:30	Morning Break
10:30	Introduction to updated version of Section 4 of the Initial Report ‘EPDP Team Responses to Charter Questions and Preliminary Recommendations), incl. instructions for team review (Staff Support Team)
10:45	Groups to caucus on updated version of Section 4
11.45	Collection of ‘cannot live with publication in Initial Report’ issues identified by groups. Groups to provide rationale and proposal for what could be changed to address concerns
12:00-13:00	Lunch – working lunch for those interested: Update on legal vs. natural study & follow up question from ICANN Board re. geographic differentiation (TBC - Karen Lentz)
13:00	Commence review of ‘cannot live with publication in Initial Report’ issues
15:00-15:15	Afternoon Break
15:15	Continue review of ‘cannot live with publication in Initial Report’ issues
17:30	Wrap Up and Close (NOTE – MEETING MAY CONTINUE IF LEADERSHIP DETERMINES THAT INSUFFICIENT PROGRESS HAS BEEN MADE TO MEET THE INITIAL REPORT PUBLICATION DEADLINE)

Day 3, Wednesday
08:00-08:30	Arrive at ICANN Office
8:30	Reflections from Days 1 and 2 Recap Day 1 & 2 Outcomes, Review Agenda and Day 3 Objectives
8:45	Overview of updates to recommendations made to reflect day 2 agreements concerning model as well as issues (Staff Support Team)
9:15	Groups to caucus on updates made to recommendations to reflect day 2 agreements concerning model as well as issues
9:45	Groups to flag which changes they cannot live with for inclusion in the Initial Report, including rationale and proposal for what could be changed to address concerns
10:15-10:30	Morning Break
10:30	Specific Topics TBD – including consideration of updated graphics, financial questions
13:00	Discuss timeline and next steps for publication
14:00	Lunch and Adjourn Anyone who wishes to leave for flights can.