Attendees:
Members: Leon Sanchez, Mathieu Weill, Thomas Rickert
Legal Counsel: Holly Gregory, Ingrid Mittermaier, Rosemary Fei
Staff: Alice Jansen, Grace Abuhamad, Brenda Brewer
Transcript
Recording
The Adobe Connect recording is available here: https://icann.adobeconnect.com/p3lskbv08hi/
The audio recording is available here: http://audio.icann.org/accountability/ccwg-acct-01mar16-en.mp3
Agenda
1. WS1 implementation support : while we discussed this before, we’d like to hear your views on the way to accomplish this, in
advance of our discussion in Marrakech.
2. WS2 support : we’d also appreciate your inputs before we discuss this with the group in Marrakech
3. Board Finance Committee suggestions for cost effective approach : we will update you on the recent discussions with the
Board Finance Committee and look forward to your feedback.
Notes
These high-level notes are designed to help you navigate through content of the call and do not substitute in any way the transcript.
WS 1 implementation
Legal counsel: CoChairs should proposed a way forward for WS1 implementation upon which we can react.
CCWG: Work plan decisions are to be made with full group. We have used legal counsel estimate in our discussions with ICANN
finances. We anticipate setting up subgroup(s) to oversee drafting in coordination in ICANN legal - outcome of these groups would
be sent to the full CCWG. ICANN Board is getting organized to follow this work very closely and we expect Board engagement. Legal
expenses are being publicized. There is community concern about amount being spent. We will however need to implement more cross-control measures. We should try to structure quotes in a way that they are linked to the project plan. We need to be more cognizant of expenditures: initial draft and two revisions could be a potential structure.
Legal counsel: Cost is driven by way community works. Finding consensus is hard process. It is difficult for us to provide realistic
estimates. Developing estimates take time. Recommend to sit in a "cave" and produce a report. Ask questions to whomever is available. Issue draft and discuss. Concerned about process where negotiating at outset. To work
with other legal counsel is complex. To not charge for quotes, we must rethink the discounted basis
CCWG: Access to arrangements between ICANN and firms would be helpful. Discussion on rates and quotes is desirable. Move forward
with providing quotes for "cave" approach. Questions should be prioritized for legal counsel to stay within costframe.
ACTION ITEM: Rosemary and Holly to review previous quotes - based on IRP experience - and determine whether adjustments needed.
WS2
We are looking towards drafting team approach for WS2 items. Intensity of legal expertise might not reach same level as WS1 needed but will
need legal advice at some point. We will be working on framework in Marrakech.
Legal Counsel - On jurisdiction, group needs to get clarity on terminology. If do it without legal input, it will be very confusing. It could benefit
from upfront engagement. CCWG needs to be mindful of resources and time management. More heads-up needed.
CCWG: Vice versa - CCWG would need time indications from legal counsel to build work plan.
Board Finance Committee
Legal costs is one component of it. Some ideas are yet to be investigated. It will be an agenda item in Marrakech. One of discusions was to
work on estimates. Board Finance committee was looking into reinforcing project management of our group and in-house counsel reporting to IANA project. Other ideas: prioritizaton, time management etc
Legal Counsel - not wedded to holding the pen. Sometimes easier if do work ourselves straight from beginning.
ACTION ITEM - Schedule a debrief call after Marrakech to finalize this discussion.
Action Items
ACTION ITEM: Rosemary and Holly to review previous quotes - based on IRP experience - and determine whether adjustments needed.
ACTION ITEM - Schedule a debrief call after Marrakech to finalize this discussion.
Adobe Chat
Brenda Brewer: (3/1/2016 09:35) Good day all and welcome to CCWG Accountability Co-Chairs Meeting with Lawyers on Tuesday, 1 March 2016 @ 16:00 UTC! Chat sessions are being archived and follow the ICANN Expected Standards of Behavior: http://www.icann.org/en/news/in-focus/accountability/expected-standards
Brenda Brewer: (10:00) Rosemary is on audio
Rosemary Fei (Adler Colvin): (10:06) And in the AC room, since 8:01. :)
Grace Abuhamad: (10:26) Alice is taking notes :)