Staff and Community MembersEmail Addresses
Roelof MeijerRoelof.Meijer@sidn.nl
Raimundo Becarbeca@imaginaccion.cl
Paul Diazpdiaz@pir.org
Aba Diakiteaba.diakite@icann.org
Janice Douma Langejanice.lange@icann.org
Xavier Calvezxavier.calvez@icann.org
Carole Cornell

carole.cornell@icann.org

Larisa Gurnicklarisa.gurnick@icann.org

 

This Ad Hoc Community Group is discussing the current situation and need for improvement in the realm of  ICANN Budget Planning.  There is cross over with the Strategic Plan methodology in that ICANN needs to look at both Plans together, align them in a transparent way so that the linkage between the two is apparaent to the community.  Also dealing with consistency in the planning cycle so that community can depend on certain dates and durations for the milestones within the planning cycle.

Invited into this wiki will be Carole Cornell and Larisa Gurnick, who has been consulting on the ICANN Strategic Plan for over a year, working with Carole and other staff members who have engaged the community in this process.  She is available for questions and input on this wiki, but we need to keep that contained to the Planning cycle, not the Strat Plan itself (structure and content).

Notes from the kickoff session on 27 July are found in "Working Document" (use paper clip), which includes current situation and areas for improvement.

Drafts of proposed high level planning cycles are attached under "Planning Cycles" (paper clip)

Please engage and comment! There is already a comment thread started below.

 

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1 Comment

  1. Janice Douma.Lange

    Chuck Gomes, a member of the Community Timeline Ad Hoc Group, posed 2 questions to both the staff working on the Strategic Plan and our Strategic Planning Ad Hoc community group.  Please see responses below and any further comment encouraged:

    1. For the 3 year Strategic Plan, is 6 months really needed, in light of the fact that for 2 of the 3 years, it is a “dusting off”, not starting from scratch?
      Response: Roelof Meijer   I don’t think so for those two of the three years. In the two “dusting off” years, it would seem to me that ICANN could publish a draft of the SP straight away, especially if it is accompanied by a rationale on significant changes or the absence of any of those. Timing should be such that draft can be discussed with community during an ICANN Meeting. Public comments period should be maintained, followed by feed back on comments received and submission of final version to board for approval

    2. Are there any serious problems with starting the Strategic  Plan before the end of the fiscal year?
      Response: Roelof Meijer  I can think of only one: the comments periods for Strategic Plan and Ops Plan & Budget should better not overlap

    Response: Larisa Gurnick, Strat Plan consultant and Carole Cornell, ICANN staff 

    • :Linkage between Strat Plan and Operating Plan/Budget requires that by the time Operating Plan & Budget is posted on 1 May, that the "short-term" view of the Strat Plan (i.e. activities for the next 12 months) are pretty much defined and are in fact the same as the Operating Plan & Budget.  Once we implement the "short-term" / "long-term" concept within the Strat Plan, this will be possible.
      • For then 2013-2016 Plan currently underway, this means that "short-term" objectives are aligned with the 2013 Ops Plan.
      • For the "long-term" objectives within the 2013-2016 plan, we would also use the current work underway, focusing on the objectives that ICANN is working toward relative to multi-year initiatives.
    • My suggestion is to define "light dusting" for the 2013-2016 Strat Plan as follows.  Note that once this process is implemented on a go forward basis, the "light dusting" activities will probably still require a period of 4 to 6 months to complete in order to build enough time for meetings with ICANN Board, Executives and staff, as well as the community.  The work load may not be as extensive, but the timeframe shouldn't be too quick, either. 
      • Environmental scan to update the understanding of the external environment and ICANN's role.  DONE.
      • Gathering of community feedback on the strategic plan development process, the environmental scan and the content of the plan. DONE.
      • Incorporate the concept of short-term and long-term initiatives - to be completed by Carole.
      • Clarify and refine the wording and the presentation of the document - to be completed next.

    • In the third year, when we do a full strategic planning exercise, the process would likely take 7 to 9 months, to include the following.  Because such activities tend to take longer than our best estimates, the environmental scan work can begin prior to the end of the fiscal year.  We can address Roelof's concern about timing of public comment by creating a timeline that invites community feedback once the full environmental scan has been prepared by ICANN staff with input from the relevant WGs which include community representatives.
      • Full environmental scan, which may involve research and analysis
      • In-depth formulation of vision and strategic direction
      • Identification of strategies, objectives, goals and coordination with the Operating Plan and  Budget to define short vs. long-term aspects of major initiatives.