2022-11-21 Applicant Support GGP - Meeting #01

Notes/ Action Items

ACTION ITEMS/HOMEWORK:

1. Staff to provide to the WG for reference the link to the GNSO Guidance Process Manual annex 5 of the GNSO Operating Procedures. COMPLETE see: https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf.

2. TASK 1: WG members to review the following documents and those who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list and at the meeting on 05 December.  See: Joint Working Group Applicant Support 2011 Final Report: https://newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials [newgtlds.icann.org] and 2016 Policy Implementation Review Report (PIRR) Chapter 6 Applicant Support: https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf.

3. TASK 2: Staff to develop a draft input request document for WG members to review; WG members should be prepared to discuss the draft document and timing at the meeting on 05 March.

4. Staff to send the schedule of meetings for December using the current time slot (Mondays at 1500 UTC).

5. Staff to suggest a rotating alternative time for Mondays at 20:00 UTC.

6. Staff to send to the WG to review a revised Work Plan and Timeline for discussion at the 05 December meeting with a goal to submit to the Council for approval either at its December 2022 meeting or the January 2023 meeting.

Notes:

1. Welcome & Introductions – Chair/WG Members/Support Staff (10 min.)

• Any updates to Statements of Interest? – No updates to SOIs.

2. Brief Background and Initial Request Overview (10 min.) – See the attached slides for reference.

• NOTE: As stated in the Initiation Request, the purpose of this GGP is to provide guidance to aid in the implementation of SubPro Recommendations, not to modify those Recommendations or Implementation Guidance, nor is the GGP to develop new policy.

3. Draft Work Plan (25 min.)

• Review of Scope, Recommendations, and Tasks
• GNSO Guidance Recommendation(s) Report

Discussion:

• General request to better understand the GGP for staff to circulate the link to the GGP Manual annex 5 of the GNSO Operating Procedures, particularly to note that the GGP is not a policy development process.
• Task 1 – WG members who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list and at the meeting on 05 December.
• WG members noted that Task 2 – outreach for subject matter experts – may not be necessarily since 1) WG members are expected to have expertise and 2) Task 2 allows the WG to determine if additional expertise is necessary for Tasks 3, 4, and 5.
• Tasks 3-5 --- how to make sure the Applicant Support Program is successful and how to measure that success.
• Note that we will also be looking for expertise in this area.
• WG members to consider whether ICANN org staff have the expertise to analyze the previous Applicant Support Program.
• Task 6 is likely to be tricky; staff notes that the SubPro Operational Design Analysis that is soon to be published should provide guidance.
• Noting that the GNSO Guidance Recommendation Report will need to go out for public comment before being submitted to the GNSO Council for approval and that the Report will provide guidance, not policy, recommendations.

ACTION ITEMS/HOMEWORK:

1. Staff to provide to the WG for reference the link to the GNSO Guidance Process Manual annex 5 of the GNSO Operating Procedures. COMPLETE see: https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf.

2. TASK 1: WG members to review the following documents and those who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list and at the meeting on 05 December.  See: Joint Working Group Applicant Support 2011 Final Report: https://newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials [newgtlds.icann.org] and 2016 Policy Implementation Review Report (PIRR) Chapter 6 Applicant Support: https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf.

3. TASK 2: Staff to develop a draft input request document for WG members to review; WG members should be prepared to discuss the draft document and timing at the meeting on 05 March.

 4. Meeting Schedule & Draft Timeline (10 min.)

• Confirm Meetings – November, December 2022, January 2023
• Review Draft Timeline: December 2022 through September 2023

Discussion:

• 02 January is a holiday for some WG members and ICANN staff; WG members also may be out that week.  Suggest moving the meeting to the second week in January (09 January).
• Request for an alternative meeting time to accommodate Asia Pacific.  Staff will suggest an alternative time.
• Work Plan and Timeline is aggressive, but staff can assist with tools and draft documents to make the work more efficient.
• Staff to produce a draft Work Plan and Timeline to reflect the shift in meetings in January.  The goal is for the Council to consider at its meeting either in December or January.

ACTION ITEMS/HOMEWORK:

1. Staff to send the schedule of meetings for December using the current time slot (Mondays at 1500 UTC).
2. Staff to suggest a rotating alternative time for Mondays at 20:00 UTC.
3. Staff to send to the WG to review a revised Work Plan and Timeline for discussion at the 05 December meeting with a goal to submit to the Council for approval either at its December 2022 meeting or the January 2023 meeting.