Members: Alan Greenberg, Andreea Brambilla, Cheryl Langdon-Orr, David McAuley, Finn Petersen, Fiona Asonga, Izumi Okutani, Jordan Carter, Jorge Villa, Julie Hammer, Kavouss Arasteh, Leon Sanchez Michael Abejuela, Olga Cavalli, Sebastien Bachollet, Steve DelBianco, Thomas Rickert, Tijani Ben Jemaa (18)
Participants: Andrew Mack, Anne Aikman-Scalese, Avri Doria, Barrack Otieno, David Maher, Farzaneh Badii, Greg Shatan, Herb Waye, Niels ten Oever, Philip Corwin, Rafik Dammak, Shreedeep Rayamajhi, Stephen Deerhake (13)
Observers/Guests: Collin Kurre
ICANN Org: Bernard Turcotte, Brenda Brewer, Elizabeth Andrews, Marika Konings, Meghan Healy, Nathalie Vergnolle, Patrick Dodson, Yvette Guigneaux
Apologies: Rosalía Morales
** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **
Transcript
Recording
Agenda
1. Introduction, update to SOIs, reminder on standards of behavior
2. Review of Agenda
3. Administration
3.1. Review timeline.
3.2. Reminder of 27 October face to face in Abu Dhabi.
3.3. Reminder of High Interest sessions in Abu Dhabi
4. Legal Committee Update
4.1. Question sent to ICANN Legal on Ombudsman recommendation 8 regarding the independence of the proposed Ombuds
Advisory Panel (questions sent directly to ICANN legal on approval of Co-chairs)
4.2.Transparency – at the 13 September meeting of the sub-group updated language for recommendations 2, 15 and 16 were considered.
ICANN Legal advised that they would consider these and provide written feedback to the sub-group.
5. Point on Quorum (held over from last plenary)
6. Second Reading of the draft recommendations of the Diversity sub-group.
- CCWG-Accountability-WS2-Diversity-DrafRecommendations-20170927
7. First reading of the final recommendations of the SOAC Accountability sub-group.
- CCWG-Accountability-WS2-SOACAcct-FinalReport-20170927
- CCWG-Accountability-WS2-SOACAcct-FinalReport-RedLine-20170927
- CCWG-Accountability-WS2-SOACAcct-AnalysisandResponsetoPublicComments-20170927
8. First reading of the final recommendations of the Human Rights sub-group.
- CCWG-Accountability-WS2-HumanRight-FinalReportWithAdditions-20170927
- CCWG-Accountability-WS2-HumanRights-PublicConsultation-May2017-Responses
9. First reading of the draft recommendation of the Ombuds sub-group (please note that the final report of the external review is provided as a separate file due to size issues)
- CCWG-Accountability-WS2-Ombudsman-DrafRecommendations-20170927
- CCWG-Accountability-WS2-Ombudsman-ExternalReview-Final
10. First reading of the draft recommendation of the Staff Accountability sub-group.
- CCWG-Accountability-StaffAcct-DraftReport-20170927V1.6
- CCWG-Accountability-StaffAcct-DraftReport-TrnasmissionLetter-20170927
11. AOB
12. Next Plenaries
12.1. Thursday 28 September 19:00UTC
12.2. Wednesday 4 October 0500 UTC (optional but please schedule)
12.3. Wednesday 11 October 1300 UTC (optional but please schedule)
12.4. Wednesday 18 October 1900UTC
13. Adjournment
Raw Caption Notes
Decisions:
- Diversity approved second reading and good to go for public comment with amendment, as discussed, regarding the Office of Diversity note.
- SOAC first reading completed.
- First reading Staff Acct completed. A number of edits suggested during the call should be included in the next version of the document prior to the second reading.
- First reading of Ombuds and Human Rights deferred to extension of meeting on 28 September.
Action Items:
- Diversity sub-group to provide final text for public consultation as per decision.
- Staff Acct. to provide next version as per proposed edits prior to second reading.
Requests:
- (none)
Next meeting: 1900UTC 28 September 2017
Documents:
AC Chat
Brenda Brewer: (9/27/2017 07:29) Good day! Welcome to WS2 CCWG Accountability Plenary Meeting #21 on 27 September 2017 @ 13:00 UTC!
Brenda Brewer: (07:29) This meeting will be recorded. Please mute your phone when not speaking by pressing *6 (star 6) *6 will also unmute.
Brenda Brewer: (07:30) Please state your name when speaking for captioning/transcription. Thank you!
jorge villa (ASO): (07:51) Hi, good morning/afternoon/evening
jorge villa (ASO): (07:52) I've another plenary meeting for tomorrow 19:00 UTC. It's real?
Brenda Brewer: (07:54) Yes, and will be confirmed on this call as well.
Julf Helsingius: (07:57) Good <timeofday>
Herb Waye Ombuds: (07:57) Hello all
Julf Helsingius: (07:58) Test successful
Niels ten Oever: (07:58) Thanks Julf :) o/
jorge villa (ASO): (07:58) hmmm, it clash with another meeting here at office. I'll be able to attend to the first 30-45 minutes
Leon Sanchez: (07:59) hello everyone
Leon Sanchez: (07:59) we will be beginning shortly
Fiona Asonga: (07:59) Hallo Everyone
Bernard Turcotte - ICANN: (08:00) hello all
Fiona Asonga: (08:04) yes we can hear you
Steve DelBianco: (08:05) Herb has an echo ...
Olga Cavalli: (08:05) Hello
Olga Cavalli: (08:06) there is an echo
Olga Cavalli: (08:08) Leon there is a request from Jorge Cancio to review the issue about HR FoI tomorrow, as some colleagues are in another meeting in Geneva including himself
Stephen Deerhake (.as): (08:09) Greetings...
Leon Sanchez: (08:11) Hi Olga. Yes. We have noted Jorge's request and will accommodate
Olga Cavalli: (08:11) thanks Leon
Kavouss Arasteh: (08:13) Does that critera includes co rapporteur, for some groups there are 3 rapporteurs .in that case do you believe only two more are sufficient to meet qurum?
David McAuley (RySG): (08:13) Nice discussion, Thomas, on quorum decorum
Jordan Carter: (08:15) have been on voice call since start, just in adobe now
Kavouss Arasteh: (08:15) in that case ,if two secretairat and ombuds plus three co rapporteurs without any other particiants are sufficient to meets qurum
Jordan Carter: (08:15) hello everyone too :)
Kavouss Arasteh: (08:15) i think reference to person is not appropriate
Fiona Asonga: (08:16) Staff please dail me on +254 xxxxxxxx
Brenda Brewer: (08:17) will do Fiona
David McAuley (RySG): (08:19) What, if anything, is final treatment of possible recommendation about the ‘Office of Diversity’
Finn Petersen, GAC - DK: (08:20) Should we not state why we do not propose the establishment of an Office of Diversity – the CCWG's task is limited to specify requirements and not to propose a specific implementation solution?
Fiona Asonga: (08:22) Yes
Fiona Asonga: (08:22) Steve you got me right
Julie Hammer: (08:23) @Finn, this was the point that some in the WG felt. This was an implementation issue.
Sebastien (ALAC): (08:24) I am in a meeting and difficult to talk
David McAuley (RySG): (08:24) yes
Anne Aikman-Scalese (IPC): (08:25) Can the existing Complaints Officer take complaints on diversity issues?
Finn Petersen, GAC - DK: (08:25) agree that the note should be deleted
Fiona Asonga: (08:25) @Sabastien have lost you
Fiona Asonga: (08:26) cant hear
Steve DelBianco: (08:26) Agree that the note about Office of Diversity should be omitted from the recommendation report
Olga Cavalli: (08:27) +1 to Kavouss comment
David McAuley (RySG): (08:28) I tend to think office not yet clearly needed - at least from reading the report
Kavouss Arasteh: (08:28) Alan +1 In addition it would involve additional costs if such an office be separately established
Bernard Turcotte - ICANN: (08:30) reminder all - speak at a pace that is workable for the captioner
Julie Hammer: (08:30) Agree this should stay in the report as something the Community should give feedback on.
Kavouss Arasteh: (08:30) Leon, once again let us to put it in public comment to see reaction of public to that
David McAuley (RySG): (08:30) 'variable' - nic e term CLO
Julf Helsingius: (08:30) Thank you Cheryl for being very diplomatic :)
Rafik: (08:30) we are looking for community input during public consultation, that will helpful for the subgroup
Fiona Asonga: (08:31) +1 Kavous
Jordan Carter 2: (08:31) I agree with your summation Leon, and Kavouss' suggestion - let's get public comment
Cheryl Langdon-Orr (CLO): (08:31) my tone in the use of the word is also deliberate @David
Jordan Carter 2: (08:31) (I am not doing any co-chairing on this call due to it being 02h local, and avoiding household disruption by talking!)
Bernard Turcotte - ICANN: (08:32) time check - 90 minutes left in call
Kavouss Arasteh: (08:32) Good point by BERNIE
Jordan Carter 2: (08:33) Sebastien your sound is actually all fine, at least on my line
Kavouss Arasteh: (08:33) Leon , You may declare the discussion is closed
Anne Aikman-Scalese (IPC): (08:34) QUESTION: Should we say "or whether diversity issues, including complaints, may be handled by the Ombudsman and/or the Complaints Officer? QUESTIOn
Cheryl Langdon-Orr (CLO): (08:34) always happy to assist Fiona
Fiona Asonga: (08:34) Thanks Leon will reach out to Cheryl
Kavouss Arasteh: (08:34) With thanks to Fiona
Cheryl Langdon-Orr (CLO): (08:42) GOOD Practices
Cheryl Langdon-Orr (CLO): (08:43) That is the "caveat' I refered to...
David McAuley (RySG): (08:44) I initially liked the Mutual Accountability RdTable but agree with this subgroup that accountability is to the constituency the SO or AC represents and so the MAR is not likely a practical step
Cheryl Langdon-Orr (CLO): (08:44) That was our overall view David yes, it was a matter extensivly reviewed by the WG
Stephen Deerhake (.as): (08:45) Any communication from an SO/AC to the ECA is published by the ECA already (at least they are supposed to be)...
Jordan Carter 2: (08:45) I think it's a missed opportunity (MAR) but the bulk of the comment and analysis doesn't agree - so away MAR goes :)
Cheryl Langdon-Orr (CLO): (08:46) @indeed Stephen noting the "should be" ;-)
Alan Greenberg: (08:46) .DId have comment about earlier slide, but will raise it at end.
Cheryl Langdon-Orr (CLO): (08:46) Yes @Jordan we note that in our extensive review and documentation regrding our analysis of the PC Comments
Cheryl Langdon-Orr (CLO): (08:48) Track 1 is the most extensive of all, but tht is hardly suprising :-)
Cheryl Langdon-Orr (CLO): (08:48) Remember Steve pointed out we have less to present to you on our other 2 tracks
David McAuley (RySG): (08:49) I think these changes make good sense
Cheryl Langdon-Orr (CLO): (08:50) Thnk you @David
Cheryl Langdon-Orr (CLO): (08:50) they are in our WGs view importnt but not "significant" post PC 'modifictions'
David McAuley (RySG): (08:54) agree with Steve and CLO about not needing further PC
Cheryl Langdon-Orr (CLO): (08:59) Exactly Alan it *is* a Review Opertional matter
Steve DelBianco: (09:00) Operational Standards are under development by ICANN staff now. We (the community) will hav a chance to review those standards, beginning in Abu Dhabi
Jordan Carter 2: (09:00) I support this being a first reading
Kavouss Arasteh: (09:01)
Kavouss Arasteh: (09:01) It incumbent to us , if you all agree, to place in record sincere appreciation to Co-Chairs ad in particular, Steve who devotedly, tirelessly and efficiently conducted the meetings and contributed to this important tasks task putting considerable amount of time and efforts .Thanks go also to Cheryl and Farzaneh for their efficient actions taken in this regard.Gratitudes also as ICANN staff to help putting this useful report together for the CCWG and the SOs/ACs
Cheryl Langdon-Orr (CLO): (09:01) Thank you all for this 1st Plenary reading
Steve DelBianco: (09:02) Thank you, Kavouss, for that comment and for your contribution to the SOAC WG
Bernard Turcotte - ICANN: (09:02) time check - 60 minutes left in call
Cheryl Langdon-Orr (CLO): (09:02) Thank you @Kavous, we are now into the 2nd reading phase so not yet "complete" of course :-)
Cheryl Langdon-Orr (CLO): (09:03) The chat is part of our record but thx Kavous
Jordan Carter 2: (09:05) thanks to Avri for steering this thru after I deserted her as co-rapporteur
Bernard Turcotte - ICANN: (09:05) Kavouss new hand?
David McAuley (RySG): (09:07) I agree w/Kavouss regarding appreciation. Frankly think that about all subgroups – WS2 has been difficult and we have all probably experienced some fatigue hanging over from WS1.
Farzaneh Badii: (09:10) we need to congratualte staff? :))) man I wish this group was working at my work place and would recommend that
Jordan Carter 2: (09:10) the point is that good work is thanked as a part of ICANN's culture
Kavouss Arasteh: (09:11) Avri, pls add a qualifier such as, nwhere necessary,
Cheryl Langdon-Orr (CLO): (09:11) As it should be @Jordsn
Greg Shatan: (09:11) I support the text as it stands.
Jordan Carter 2: (09:11) if people only get negative feedback when things are wrong, but nothing positive when going well, it is demotivating and unprofessional.
Greg Shatan: (09:12) I think "where necessary" is implied.
Jordan Carter 2: (09:12) I support that text as it stands - it's making a general point, and this is all consistent - "when things are wokring well" does imply when necessary :)
Farzaneh Badii: (09:13) I don't really seee the point, it's like a parent telling the child to say thank you but ok. we can keep it ...
Kavouss Arasteh: (09:14) KPI
Greg Shatan: (09:15) The point is to establish a balance. Otherwise, we tend to leave an impression that we are only interested in criticizing staff.
Jordan Carter 2: (09:15) KPI is the right method for sure, Kavouss
Greg Shatan: (09:16) With apologies, I will need to step away in 15 minutes. I'll try to keep an eye on the AC room (but not an ear).
Finn Petersen, GAC - DK: (09:18) Part of Rec 2 a) is not a recommendation but background information and should be removed from the recommendation section of the document.
Farzaneh Badii: (09:19) is this the last reading of today? won't cover ombudsman group?
Thomas Rickert, Co-Chair: (09:19) Hi Farzi, that depends on how much time we will have left after this topic.
David McAuley (RySG): (09:19) Regarding 2.c), as a (former) manager responsible for doing the dreaded performance reviews I think twice yearly community input might be a bit much – but do like that this community input into performance reviews would be from ‘appropriate community members’ – I am assuming that means SO/AC leaders and not just people having concerns.
Finn Petersen, GAC - DK: (09:19) Rec 2 c) is not easy to read!
Jordan Carter 2: (09:20) this is good comments for improvement after the publi comment, thanks David and Finn
Steve DelBianco: (09:21) Avri -- Who and How would determine which issues are "confidential"?
Finn Petersen, GAC - DK: (09:23) We should avoid new panels
Jordan Carter 2: (09:25) Please let's not prevent this going out for public comments because people agree or disagree with particular recommendations
Steve DelBianco: (09:25) It's an ad-hoc panel -- not a permanent Office, right?
David McAuley (RySG): (09:25) ICANN's 'investigation' can keep that point in mind
Jordan Carter 2: (09:26) Steve: right.
Jordan Carter 2: (09:26) Kavouss hand
Cheryl Langdon-Orr (CLO): (09:27) AdHoc nature of it *is* important
Brenda Brewer: (09:28) Slides from today's meeting are located on wiki here: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_7QUhB&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=qQmYQN1VIA1zUHTdq4oEc2b5n4atrSmj97aevBXw8-Y&s=rTqhXI-6VgbDeagz35zhUs71MehEtdhI4kYfoAmLGi8&e=
Finn Petersen, GAC - DK: (09:28) Ok with adding ad hoc
David McAuley (RySG): (09:29) Thanks @Brenda
Jordan Carter 2: (09:29) My personal view is that going to SLA puts this outside the scope of Staff Acct in WS2 - but that guidelines as stated can fit
Jordan Carter 2: (09:30) I prefer we stick with the drafted text as a reaosnable basis for public comment
Julie Hammer: (09:30) Stay with guidelines.
Bernard Turcotte - ICANN: (09:30) Time check - 30 minutes left in call
Herb Waye Ombuds: (09:30) I must step away for 5 minutes
Cheryl Langdon-Orr (CLO): (09:30) guidelines is my personal preference as well @Julie
Jordan Carter 2: (09:30) Agree, Avri
Jordan Carter 2: (09:31) b seems to be what you do to help explain what a) means
Cheryl Langdon-Orr (CLO): (09:32) Good ru through @Avri... Thanks we can make those input edits easy enough between readings I beleive (noting I am a member of your WG and assume we will now hold another short meeting
Jordan Carter 2: (09:32) I think nothing can be brought back at this point
Cheryl Langdon-Orr (CLO): (09:33) ru = run above
Jordan Carter 2: (09:33) thanks Avri for all your work on this!
Kavouss Arasteh: (09:34) Comments were minor thus first reading is declared completed
avri doria: (09:35) thanks
Steve DelBianco: (09:35) man-up, Jordan!
Thomas Rickert, Co-Chair: (09:35) Congrats Avri and team!
Niels ten Oever: (09:35) I am very talkative at 2 am
Jordan Carter 2: (09:35) I am not, usually, Niels :)
Cheryl Langdon-Orr (CLO): (09:35) as am I @niels
Niels ten Oever: (09:36) could we start on HR ?
Cheryl Langdon-Orr (CLO): (09:36) audio
David McAuley (RySG): (09:37) I agree with that assessment Thomas
Kavouss Arasteh: (09:37) NO pls leave it for tomorrow
David McAuley (RySG): (09:37) yes
Farzaneh Badii: (09:37) I agree with Kavouss
Jordan Carter 2: (09:37) no AOB for me
Jordan Carter 2: (09:38) and thanks all for being here
Cheryl Langdon-Orr (CLO): (09:39) Good amount of progress IMO Thanks everyone... Bye for now.
David McAuley (RySG): (09:40) Thanks all, good bye
Farzaneh Badii: (09:40) bye .
Fiona Asonga: (09:40) Thanks and bye
Barrack Otieno: (09:40) Bye
Andreea Brambilla: (09:40) Thanks!
Bernard Turcotte - ICANN: (09:40) bye all
avri doria: (09:40) bye
Niels ten Oever: (09:40) bye all!
Julf Helsingius: (09:40) bywe
