Attendees:  Lise Fuhr, Jonathan Robinson, Maarten Simon, Greg Shatan, Holly Gregory, Sharon Flanagan

Agenda:  

  • Update from CWG-Stewardship on Bylaws responses
  • Clarify Sidley's role in working on the Bylaws
  • Update on budgeting and fee estimates
  • Sidley's role in certification of CCWG dependencies

Notes & Action Items

Bylaws work: 

  • CWG has been working to respond/address the "Notes to CWG" that Sidley raised in its initial Bylaws matrix. The CWG is almost done with this work. 
  • CWG has requested/envisioned a shorter version of the Bylaws (with references to external documents), but still would answer the questions as needed
  • Sidley prefers to do the shortening at a later date. In terms of costs, it would be more efficient for Sidley to insert the responses rather than shorten at the outset.
  • Greg suggests that Sidley indicate (with brackets or otherwise) which parts could be removed later (in a shorter Bylaws version)
  • Holly disagrees with the purpose of this suggestion: need to capture what CWG wants first, and need for completeness. Greg's suggestion may add cost. 
  • On CSC Charter example: this is a document that the CWG has discussed moving out of the Bylaws, but Sharon notes that there needs to be a decision about how 
    to modify this Charter, and that decision may be in the Bylaws. 

Action (Client Committee): Client Committee to share the CWG's responses once more work is completed on the CWG side. Sidley will review, but not implement at this stage. 
This will help the CWG provide more information for certain responses if needed. 

 

Costs update: 

  • Context: There has been a significant over-run of costs, and the Board is concerned. With this information, ICANN has offered to draft the first version of the Bylaws for Sidley to review. Possible arguments 
    from ICANN include knowledge of ICANN Bylaws and thus, lower costs. 
  • Sidley is aware of the sensitivity around costs. Sidley has drafted a significant portion of the Bylaws to date, and Holly now wonders if this work is moot. Holly does 
    not think a cap in costs is possible at this stage. 
  • The bulk of the work on the Bylaws is done. It's fine tuning at this stage

Next Steps on Bylaws (including consideration of costs): 

  • CWG continues work on responses
  • CWG shares resposes with Sidley for review
  • Sidley embeds the responses into the Bylaws document
  • Client Committee reviews the Bylaws document
  • ICANN is provided with an opportunity to review/comment on the CWG-Sidley Bylaws document
  • ICANN assists with the organization/structure of the Bylaws in their final form, including assisting with moving parts of the Sidley detail into external reference 
    documents (annexes, etc). 

Sidley's role in certification of CCWG dependencies: 

  • Sidley has been involved on certification in both of the previous drafts
  • On the latest IRP draft, Sharon cannot speak to whether the requirements have been met, since she has not been involved in the discussion and 
    compromises. This may be a concern for future involvement. Need to figure out a tracking solution. 
  • CWG will be asked to certify and sign-off on the final draft
  • Final review will be too late if there are substantive issues to address. 

Action: Confirm with CWG that Sidley would conduct a review of the requirements in the final drafting stages, before sign-off by the CWG. Sharon could conduct a review and come back to CWG on next call (18 February) for discussion if needed. Depending on timing, 

Transcript

Recordings

Chat Transcript

  Jonathan Robinson: (2/8/2016 10:59) Hello Sharon. Good morning & welcome!

  Jonathan Robinson: (10:59) Are you on audio and will Holly be joining?

  Sharon Flanagan (Sidley): (10:59) Good morning/afternoon!

  Sharon Flanagan (Sidley): (11:00) I'm on,  Holly will not be on

  Sharon Flanagan (Sidley): (11:00) I stand corrected

  Grace Abuhamad: (11:00) :)

  Sharon Flanagan (Sidley): (11:08) That sounds fine to me

  Jonathan Robinson: (11:10) Aim to capture full scope and substance at the outset. Then refine / partition.

  Sharon Flanagan (Sidley): (11:12) We can review but not yet implement

  Jonathan Robinson: (11:18) Our records indicate a fee estimate of circa USD10,000 for first draft of bylaws. We made need further estimates to cover anticpated next stages.

  Sharon Flanagan (Sidley): (11:21) I will check my records but also sounds low to me

  Jonathan Robinson: (11:25) Exactly, let's focus on CWG. We are run lightly different to CCWG.

  Jonathan Robinson: (11:25) lightly = slightly

  Sharon Flanagan (Sidley): (11:28) Agreed

  Jonathan Robinson: (11:31) Organise / strucutre not shorten

  Maarten Simon: (11:33) I miss the step where ICANN (Legal) gets the opportunity to comment. Should be step 5 ?

  Grace Abuhamad: (11:33) The CSC Charter is a document that the community doesn't want in the Bylaws, specifically because they want to be able to change it.

  Grace Abuhamad: (11:33) (in case you need an example)

  Sharon Flanagan (Sidley): (11:34) I'd like to comment on that example by audio when appropriate

  Grace Abuhamad: (11:35) @Maarten I have captured your suggestion in the notes

  Maarten Simon: (11:35) Thanks Grace

  Grace Abuhamad: (11:42) Perhaps when the final drafts are out on the CCWG side>

  Grace Abuhamad: (11:43) Concern then is the case where the requirements are not met

  Grace Abuhamad: (11:43) It';ll be very late for CCWG in final draft stage

  Grace Abuhamad: (11:45) Yes, that's the point I was thinking of Holly

  Jonathan Robinson: (11:46) Final review feels to be for coherence not substance

  Lise Fuhr: (11:49) Yes online could be a way to do it

  Sharon Flanagan (Sidley): (11:50) Thanks all

  Maarten Simon: (11:50) Thanks excellent meeting

  Lise Fuhr: (11:50) Bye

  Greg Shatan: (11:51) Bye all!

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