Members:  Avri Doria, Cheryl Langdon-Orr, Donna Austin, Eduardo Diaz, Elise Lindeberg, Greg Shatan, Jaap Akkerhuis, Jonathan Robinson, Maarten Simon, Olivier Crepin-Leblond, Paul Kane, Seun Ojedeji, Wanawit Ahkuputra   (13)

Participants:  Alan Greenberg, Allan MacGillivray, Chuck Gomes, Jorge Cancio, Martin Boyle, Megan Richards, Sabine Meyer, Samantha Eisner, Stephen Deerhake, Suzanne Woolf   (10)

Legal Counsel:  Josh Hofheimer, Sharon Flanagan, Yael Resnick

Staff:  Bernie Turcotte, Berry Cobb, Brenda Brewer, Karen Mulberry, Marika Konings, Nathalie Vergnolle, Trang Nguyen Yuko Green

Apologies:  Lise Fuhr

Agenda

1.  Status Update (Chairs)

2.  Implementation Update

           • Staff update  

3.  Key Issues (with Sidley)

           • Naming Functions Agreement

           • Services Agreement

           • IANA IPR

4.  Client Committee

5.  AOB

 Notes

1. Status Update (Jonathan)

• NTIA sent letter on 31 Aug. 
• New versions of Naming functions and Services agreements circulated to CWG mailing list yesterday
• Naming function agreement public comment period ends tomorrow, Aug 09

 2. Implementation Update (Trang)

• Presented status update slide

3. Key issues

3.1 Naming functions agreement

• Plan is to send a redline version of the agreement as public comment from CWG.
• Language of section 4.7 has been edited on the mailing list.  

ACTION (staff): forward final edits to Sidley for inclusion in the version of the Naming functions agreement to be submitted as public comment.

• No further issues remain.
• Reviewed Cover letter drafted by Sidley for submission of the public comment.

ACTION (Chairs): review cover letter and submit public comment for Naming functions agreement.

3.2 Services agreement

ACTION (ICANN Legal): Propose language around seconded employees and methodology for cost development for inclusion in the Services agreement.

• No other issues requiring input from CWG according to Sidley
• Discussed section 3.3.b

ACTION (Sidley): Conforming change re Section 4.7 need to be made in Annex A, Section 1.d.iii of the Services agreement.

ACTION (CWG): Any additional comments on the Services agreement should be submitted by CWG before Monday 12 Sep @midnight UTC.

3.3 IANA IPR

• Status update provided by Greg Shatan on instruction letter.
• Reviewed redlined instruction letter.
• A redline version of the community agreement has been worked on between 3 OCs and IETF  trust and will be posted as public comment.
• No additional comments from CWG.

ACTION (Chairs): circulate redlined version of the IANA IPR community agreement to CWG mailing list, and communicate presented process (for submission 
of public comment) at the same time.

• Discussed selection of CCG representatives.
• Suggestion that CWG co-chairs act as interim CCG reps until a process is figured out by the chartering organizations.

ACTION (CWG): Continue discussion on the CWG mailing list for determination of initial CCG reps.

ACTION (Client committee): instruct Sidley to draft a letter of appointment of CCG reps.

5. AOB

• IRP will be functional by the time of the transition

ACTION (CGWG): monitor development of IRP

• Next meeting 15 Sep @06:00UTC

Action Items

• ACTION (staff): forward final edits to Sidley for inclusion in the version of the Naming functions agreement to be submitted as public comment.
• ACTION (Chairs): review cover letter and submit public comment for Naming functions agreement.
• ACTION (ICANN Legal): Propose language around seconded employees and methodology for cost development for inclusion in the Services agreement. 
• ACTION (Sidley): Conforming change re Section 4.7 need to be made in Annex A, Section 1.d.iii of the Services agreement.
• ACTION (CWG): Any additional comments on the Services agreement should be submitted by CWG before Monday 12 Sep @midnight UTC.

• ACTION (Chairs): circulate redlined version of the IANA IPR community agreement to CWG mailing list, and communicate presented 
  process (for submission of public comment) at the same time.

• ACTION (CWG): Continue discussion on the CWG mailing list for determination of initial CCG reps.
• ACTION (Client committee): instruct Sidley to draft a letter of appointment of CCG reps.
• ACTION (CGWG): monitor development of IRP

Transcript

• Transcript CWG IANA #91_8 Sept.doc
• Transcript CWG IANA #91_8 Sept.pdf

Recordings

• Adobe Connect recording is available here:  https://icann.adobeconnect.com/p212w8htyu8/
• MP3 recording is available here:  http://audio.icann.org/stewardship-transition/cwg-iana-08sep16-en.mp3

Documents

• CWG Update 8Sep16 final.pdf

Chat Transcript

  Brenda Brewer: (9/8/2016 06:34) Good day all and welcome to CWG IANA Meeting #91 on 8 September 2016 @ 14:00 UTC!

  Stephen Deerhake (.as): (06:58) Good day!

  Sabine Meyer (GAC - Germany): (06:59) hello everyone

  martin boyle, Nominet: (06:59) Hello

  Yuko Green: (07:01) Hi everybody, we'll get started shortly.

  Alan Greenberg: (07:01) type type type type.....

  Jaap Akkerhuis (SSAC): (07:01) I have t drop of early so hope it will be a short call

  Jonathan Robinson: (07:02) @Jaap. It may be depending on what we go into detail on.

  Seun Ojedeji: (07:04) Thats a very tall one @jonathan...100 is just 9 meetings away. I can only wish as well ;-)

  Allan MacGillivray: (07:08) Yuko/Trang - can the slides be made downloadable?  We ccTLDs have a meeting later on all this so they could be useful.

  Yuko Green: (07:09) Hi Allan, the document will be posted to the wiki page fairly shortly after the meeting. By what time do you need this slide by?

  Allan MacGillivray: (07:09) Yuko - the meeting is at 19:00 UTC

  Yuko Green: (07:12) Allan, we should be able to post the document before then

  Trang Nguyen: (07:13) ICANN is okay with this suggested language: ""Section 4.7 Responsibility and Respect for Stakeholders. Contractor> shall apply the policies for the Root Zone Management component of the> IANA Naming Function that have been defined or after the date of this> Agreement are further defined, by:>> (a) the Generic Names Supporting Organization ("GNSO”), as appropriate> under ICANN’s Bylaws and;> (b) the Country Code Names Supporting Organization ("ccNSO”), as> appropriate under ICANN’s Bylaws and;> (c) RFC 1591: /Domain Name System Structure and Delegation/ ("RFC 1591")> as interpreted by the Framework of Interpretation of Current Policies> and Guidelines Pertaining to the Delegation and Redelegation of> Country-Code Top Level Domain Names, dated October 2014 ("FOI").>> In addition to these policies, Contractor shall, where applicable,> consult the 2005 Governmental Advisory Committee Principles and> Guidelines for the Delegation and Administration of Country Code Top> Level Domains ("GAC 2005 ccTLD Princi

  Trang Nguyen: (07:15) @Josh, ICANN will forward you the agreed upon edits to Section 4.7.

  Josh Hofheimer (Sidley): (07:16) Thank you both Paul and Trang.  We will prepare a final document and redline once we get the language from ICANN staff.

  Paul Kane: (07:17) Thanks Josh

  Jonathan Robinson: (07:21) Thanks Josh. Confirming that intial version of Services Agreement was cricualted on 12 August AFAIR

  matthew shears: (07:22) does the wording in section 3.3 (b) have any unforeseen implications for the other OCs?

  Samantha Eisner: (07:22) The Board meeting is approximately 8 hours after the CWG meeting

  Josh Hofheimer (Sidley): (07:23) Paul and Trang -- Does a similar conforming change re Section 4.7 need to be made in Annex A, Section 1.d.iii?

  Trang Nguyen: (07:24) @Josh, yes, conforming change to A.1.d.iii will need to be made as well.

  Josh Hofheimer (Sidley): (07:24) @Sam, agreed, by definition the "Services" in this agreement is limited to the Names Function Services.

  Paul Kane: (07:25) Yes - A1diii too - I agree with Trang

  Josh Hofheimer (Sidley): (07:25) @Paul/Trang, got it.  Thank you.

  matthew shears: (07:25) OK thanks for the clarification

  Cheryl Langdon-Orr (CLO): (07:25) thx Sam

  Greg Shatan: (07:28) did not hear Paul.

  Chuck Gomes (RySG): (07:28) Why don't we allow until COB Monday for signoff on the Services Agreement.

  Josh Hofheimer (Sidley): (07:31) Greg, please go, since I am not on the 'list'

  Jonathan Robinson: (07:33) @Josh. There was a point raised by Chuck and similar concern expressed by Elise & Jorge. But this was subsequently recognised to be dealt with in paragraph 1.

  Jonathan Robinson: (07:34) It seems that the changes still need to be made

  Chuck Gomes (RySG): (07:34) The latest edits in the redline version look to me like they address the issues I identified in the first paragraph of the instruction letter.

  Chuck Gomes (RySG): (07:36) It might be helpful to post the redline version of the instruction letter in Adobe.

  Elise Lindeberg, GAC: (07:39) no - mine is about the words "on behalf of" - its still not good this

  Sabine Meyer (GAC - Germany): (07:40) I'm also not quite sure how this would work without involving the GAC before signing.

  jorge cancio (GAC Switzerland): (07:40) perhaps we should separate the CWG authority from the endorsements from chartering orgs in two sentences

  Sharon Flanagan (Sidley): (07:40) No SO/AC is bound until they agree to be.  So GAC could agree later

  Josh Hofheimer (Sidley): (07:41) Agreed - "on behalf" is only with respect to those SOs/ACs that affirm (now or later)

  jorge cancio (GAC Switzerland): (07:44) If you see this as an implementation issue of the CWG recommendations - the CWG has an "authority" on its own. The supplemental endorsements from the chartering orgs would give it a supplemental strength

  Greg Shatan: (07:45) I'm ok with that view.

  Elise Lindeberg, GAC: (07:46) sorry for not commenting Jonathan, I lost the line

  Samantha Eisner: (07:47) Would a letter from ICANN confirming that it will take direction be preferable, as opposed to direction from teh community?

  Greg Shatan: (07:47) at least initially. ultimately all the SOACs need to sign on, or they won't be part of the Names Community.

  jorge cancio (GAC Switzerland): (07:50) apologies, but have to leave for a (physical) meeting

  Elise Lindeberg, GAC: (07:51) yes, maby better than this - its still problematic with any language that include "on behalf of"

  Samantha Eisner: (07:52) With apologies, I have to leave in a couple of minutes for a different meeting.  Please let us know how ICANN can continue to assist to move this forward

  Josh Hofheimer (Sidley): (07:53) Sharon is continuing on the call, but my apologies that I have to drop off for another meeting.

  Sharon Flanagan (Sidley): (07:53) What if we change "on behalf of" to "for the benefit of"

  Sharon Flanagan (Sidley): (07:53) or "at the request of"

  Chuck Gomes (RySG): (07:53) I like 'for the benefit of'.

  Elise Lindeberg, GAC: (07:54) for the benefit of is the best

  Megan Richards: (07:54) better "for the benefit of "

  Sabine Meyer (GAC - Germany): (07:54) Agree

  Cheryl Langdon-Orr (CLO): (07:54) yes that works

  Donna Austin, RySG: (07:54) agree with benifit

  Greg Shatan: (07:54) works for me too.

  Greg Shatan: (07:54) FTBO

  Sabine Meyer (GAC - Germany): (07:55) yay one more initialism :)

  Seun Ojedeji: (08:00) I suggest that the process just communicated be highlights to the list as well. Fyi it sounds fine.

  Paul Kane: (08:03) Why not just ask the Chartering Orgs?

  Seun Ojedeji: (08:05) As i understand this, i think we should provide a proper process for this and put a defacto names as is being proposed.

  Seun Ojedeji: (08:05) The Co-Chairs are already defacto for the board of PTI

  Seun Ojedeji: (08:06) Would seem to be too much to add CCG to their list

  Chuck Gomes (RySG): (08:06) I suggest that we report Jonathan's suggestion on the CWG list for discussion with a plan to finalize a decision in our meeting next week.  Note we also need to identify a co-chair from the three; we should include a suggestion on that as well.

  Seun Ojedeji: (08:06) assuming it doesn't even pose a conflcit as per PTI board

  Avri Doria: (08:09) If it does not happpen we will be meeting until it does, i predict.

  Greg Shatan: (08:09) fine with Alan's suggestion.

  Seun Ojedeji: (08:09) yes

  Yuko Green: (08:09) I can hear Paul

  Avri Doria: (08:09) i hear him AC

  martin boyle, Nominet: (08:09) I hear him on AC

  Jaap Akkerhuis (SSAC): (08:11) Have to drip off now, bye

  Paul Kane: (08:11) Good Point

  Seun Ojedeji: (08:12) Yes i thin the ccnso, gnso and another (alac?) may be fine.

  Chuck Gomes (RySG): (08:12) Should we not name the CCG members in the instruction letter and simply say that they will be subsequently named so that we can finalize the instruction letter?

  Donna Austin, RySG: (08:13) I think the optics are important and if we can find another option than we should go down that path to avoid any misperceptions about Jonathan and Lise.

  Elise Lindeberg, GAC: (08:14) good idea Chuck

  Megan Richards: (08:17) leaving for another meeting - bonne continuation

  Greg Shatan: (08:17) that paragraph doesn't limit the removal of reps.

  Greg Shatan: (08:18) that whole process should be dealt with internally.

  Sharon Flanagan (Sidley): (08:19) @ Greg - Agree and could include in the letter of direction the 3 indivdiuals sign

  Greg Shatan: (08:21) +1 Sharon

  Cheryl Langdon-Orr (CLO): (08:21) yup

  Sharon Flanagan (Sidley): (08:21) will do

  Chuck Gomes (RySG): (08:21) Remember that we also need to identify a co-chair although that doesn't necessarily need to be in the instruction letter.

  Sharon Flanagan (Sidley): (08:21) Ideally it is someone who know IP rights well

  Greg Shatan: (08:22) it should be in the instruction letter, since the co-chair has particular responsibilities

  Greg Shatan: (08:25) right sorry

  Greg Shatan: (08:25) overlapping chat

  Greg Shatan: (08:26) was responding to Chuck not Sharon

  Avri Doria: (08:28) As a particippant in the group, i think that is the case.  but others may know better

  Trang Nguyen: (08:29) @Chuck: Confirm that it’s in the Bylaws and the IRP will be functional

  Chuck Gomes (RySG): (08:32) My mind was already at rest but wanted to make sure we were already on the same page.

  Trang Nguyen: (08:32) ICANN agrees that the essential mechanisms for the IRP are in place for the IRP to be functional as describes in the new ICANN Bylaws.

  Chuck Gomes (RySG): (08:32) Thanks all.

  Cheryl Langdon-Orr (CLO): (08:32) Thanks everyone... bye for now...

  Olivier Crepin-Leblond: (08:32) Thanks everyone - thanks JOnathan

  Trang Nguyen: (08:32) Thanks everyone. Bye.

  Greg Shatan: (08:32) Thank you all! Bye.