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Objective

Consistent with ICANN’s mission and Bylaws, Section 4.6(e)(ii), the review team will assess the effectiveness of today’s WHOIS (the now current gTLD RDS, including cumulative changes made to the then-current RDS which was assessed by the prior RT) by (a) inventorying changes made to WHOIS policies and procedures since the prior RT completed its work, (b) using that inventory to identify significant new areas of today’s WHOIS (if any) which the team believes should be reviewed, and (c) determining if any specific measurable steps should be recommended to enhance effectiveness in those new areas.

Background Documents

ICANN web page on WHOIS Policies, including the following WHOIS-related policies and procedures adopted since 2012:
Additional links specific to Subgroup 2 may be added here

Further background documents may be found on the Review Team's overall Background Materials page.

ICANN Answers/Input

ICANN Compliance input (6 April 2018)

Leader/Rapporteur: Stephanie Perrin

Members: Alan Greenberg, Stephanie Perrin, Susan Kawaguchi

Mailing-list archives: http://mm.icann.org/pipermail/rds-whois2-anythingnew/

Conference calls

Review Team Templates: see here

Subgroup Documents

Date	Document (Versions in Red are latest)	File
Subgroup Report
08 Aug 2018	v6	DOCX
08 Aug 2018	v5	DOCX
30 Jul 2018	v4 (incl. FtoF #3 Agreements)	DOCX
26 Jul 2018	v3	DOCX
17 May 2018	v2	DOCX
30 Mar 2018	v1	DOCX
Face-to-Face Mtg #2 Slides - Findings
12 Apr 2018	v2	PPTX
09 Apr 2018	v1	PPTX
Brainstorming document
28 Feb 2018	Brainstorming document (Susan Kawaguchi)	DOCX
First Pass Document
09 Feb 2018	v3	DOCX
17 Jan 2018	v2	DOCX
06 Dec 2017	v1	DOCX

Open Actions/Requests

*To be provided once reasonable date is determined by appropriate subject-matter expert

Item #	Source of Request	Date of Request	Action Item Request	Action Owner	Anticipated Completion Date*	Progress Notes

Completed Actions/Requests

*To be provided once reasonable date is determined by appropriate subject-matter expert

Item #	Source of Request	Date of Request	Action Item Request	Action Owner	Anticipated Completion Date*	Completed Response	Completion Date
	FtoF #3	27 Jul 2018	Send text to Cathrin for inclusion in the Rec 1 Strategic Priority section	Stephanie
10	#33	09 Jul 2018	Incorporate edits into subgroup report this week.	Stephanie
8	#26	18 Apr 2018	Formulate text describing the lack of strategic plan for WHOIS leads to disjoint development of policies and procedures	Stephanie		Email	21 Jun 2018
9	#27	14 May 2018	ICANN org to move forward and reflect agreements from Brussels face-to-face meeting #2 in the subgroup draft report shell.	ICANN org		Email	17 May 2018
7	#25	06 Apr 2018	Stephanie to send draft to subgroup/RT in parallel by COB today (Friday 6 April)	Stephanie			OVERDUE
6	#2	29 Mar 2018	Prepare additional questions (if any) for ICANN SMEs based on reading	Stephanie		Addressed during face-to-face meeting #2	18 Apr 2018
5	#2	29 Mar 2018	Provide findings to subgroup on CLDP	Susan		Addressed during face-to-face meeting #2	18 Apr 2018
4	#2	29 Mar 2018	Question to ICANN compliance: On AWIP and ERRP, what does compliance audit for these policies, and what compliance issues has compliance encountered?	ICANN org	06 Apr 2018	Email	06 Apr 2018
7	#2	29 Mar 2018	Provide a base doc for this subgroup, into which Rapporteur can insert her summary of findings	ICANN org	30 Mar 2018	Sent to Rapporteur	30 Mar 2018
2	#22	05 Mar 2018	Consider need to review procedure for handling conflict, and to assess the need to review each of the identified items in depth.	Subgroup		#2	29 Mar 2018
2	#22	05 Mar 2018	Assess which policy/procedures will be addressed and which ressources will be needed to do so.	Subgroup		#2	29 Mar 2018
1	#1	23 Feb 2018	ICANN Org to circulate a list of policies in a format that enables subgroup members to identify their "top 5" new/updated policies to examine and briefly why. Subgroup members to reply to subgroup mailing list no later than next Thursday. The subgroup will then reconvene to discuss priorities and determine next steps.	ICANN org		See email sent to subgroup.	27 Feb 2018

Decisions Reached

Source	Date	Decision
FtoF #3	27 Jul 2018	Include Stephanie’s text in the Strategic Priority section, as rationale leading to the additional recommendation agreed earlier today (i.e., forward-looking approach to legislation)
#2	29 Mar 2018	Agreement on conflicts with privacy law - WHOIS and national law conflicts IAG Home. The subgroup will make observations about dissatisfaction with procedure and likely GDPR impact, but will not make recommendation at this time
#2	29 Mar 2018	T/T is deferred to IDN subgroup
#1	23 Feb 2018	Subgroup to prioritize polices and procedures identified in the provided inventory, and then use results to answer for top priority items: Has subteam identified needed briefings/resources? How will subgroup review/analyze materials? How will you conduct investigation? How will you conduct relevant interviews? How will your subgroup produce is summary of key findings? This prioritization will not remove other items from consideration, but rather help the subgroup begin work on top-priority items.