Below you will find a set of written Instructions that will guide you in creating one of the above-mentioned documents. You may want to print or copy these instructions to a notepad application or open in a new window/tab so that you can refer to them as you complete the steps.
IMPORTANT: Once any document has been completed, the applicable Program Coordinator (PC) is responsible for (a) reviewing each DRAFT for completeness, (b) coordinating within the ICANN structure and with the Stakeholder Engagement VPs to determine which trips will be approved, and (c) communicating form dispositions to the CROP Administrators for further processing. The PC role is covered in more detail under FY18 CROP Procedures & Guidelines.
|1||Find your appropriate ICANN Organization/Structure under the FY18 Community Workspaces section which is grouped by At-Large RALO DRAFTS and GNSO Constituency DRAFTS.|
|2||Find the appropriate document that you wish to complete. For FY18, an Outreach Strategic Plan is required (see separate table). In addition, an initial set of blank DRAFT Trip Proposal templates (and corresponding DRAFT Trip Assessments) have been generated for each eligible ICANN Organization/Structure. Please use the next available DRAFT Trip Proposal that contains no information (blank cells) in the data columns. (Note: Once a DRAFT has been approved, your PC will notify Staff and it will then be transferred by a Program Admin to a CROP Approved Forms section where it will receive continued management, processing, and tracking).|
|3||To complete the form, please click <Edit Contents>, which appears to the right of the <Create> (page) menu option.|
Answer each of the questions that appears within the form/template:
|5||IMPORTANT: When you are finished answering the questions, remember to <Save> the page (bottom right of the screen).|