Attendees:

Members:  Donna Austin, Eduardo Diaz, Graeme Bunton, Greg Shatan, Jaap Akkerhuis, Jonathan Robinson, Olivier Crepin LeBlond, Paul Kane, Seun Ojedeji, Staffan Jonson, Wanawit Ahkuputra   (11)

Participants: Allan MacGillivray, Andrew Sullivan, Brenden Kuerbis, Chuck Gomes, Gary Hunt, James Gannon, Jorge Cancio, Keith Davidson, Konstantinos Komaitis, Martin Boyle, Mary Uduma, Matthew Shears, Sabine Meyer, Tracy Hackshaw  (14)

Staff:  Bernie Turcotte, Brenda Brewer, David Conrad, Grace Abuhamad

Apologies:  Cheryl Langdon-Orr, Avri Doria, Lise Fuhr; Alan Greenberg

 

**Please let Brenda know if your name has been left off the list (attendees or apologies).**

Agenda

1. Opening remarks

2. Review of SLEWG output

3. Update on legal work 

4. Update on CCWG-Accountability related issues

5. AOB

6. Closing remarks

Notes

1. Opening remarks

    • Calls scheduled every two weeks
    • Since the last meeting, the Chairs have submitted a clarification on the IANA IPR issue (to the ICG). 
    • SLEWG has done their work -- thank you!
    • Client Committee has met to discuss Bylaws and an update will be provided in #3

2. Review of SLEWG output

    • Thank you to SLEWG for really hard work!
    • After ratification, IANA staff will develop plan for testing and implementation (with NTIA approval since ICANN is still under contract)
    • Principles were approved by the CWG earlier in they year
    • Key point in "Assumptions": ensure that each element of IANA's work is measured

Martin Boyle questions/review: 

    • has concerns on the process to approve changes in new regime (p.8 and p.15) -- not clear where the responsibility for authorization lies "externally". Is the external party the ICANN Board or PTI Board or another? This is particularly important in the case of ccTLD delegations. 
    • --> for gTLDs the ICANN Board is the external party. For ccTLDs, the situation is different: third party only confirms process is followed. 
    • Second question is about emergency changes (p.17) -- what was this just as a note and did not appear in the table?
    • Status tracker  reporting on p. 14 -- is this a general service that can be made available to all TLDs?

Action: text should read e.g ICANN Board not i.e. ICANN board

Action: adjust p.15, A4 so that it is consistent with the rest of the document (and on page 8)

Action: circulate redline of those changes so that the document can be approved at next XWG meeting

Next Steps: 

    • Timing is of concern so Chairs will need to monitor testing & implementation 
    • Proposal will not be re-submitted to the ICG since this work was known to be done following submission and based on principles that are in the proposal. 
    • Formal ratification will occur at next CWG meeting. 

3. Update on legal work 

    • Client Committee has not met in a while (since 9 July), but met earlier this week to review current and potential future work 
    • Sidley has produced a Bylaws matrix and is itimately versed with the work of the CWG and CCWG, so we'd like to request them to draft the Bylaws. 
    • CCWG and CWG have different drafting processes: the CCWG has ICANN holding the pen on the first draft, while the CWG has Sildey holding the pen. 
    • A coordination meeting will be held on Friday between the CWG,CCWG, Sidley and ICANN to commence work. 
    • Sidley will track and report on whether the CWG requirements are being met, and continue to be met, by the CCWG work. 
    • Did touch on the issue of financial control and management. Chairs have planned to follow up with ICANN on this. Sidley has requested that the detailed billing (not the overall billing) is kept confidential. The Client Committee has the option of seeing the billing confidentially, but needs authorization of the CWG to do so. Any comments?
    • Notes, recordings, transcripts from the meeting are posted here: https://community.icann.org/x/MoBCAw. 

Action: finalize question of billing management at the next meeting.  

4. Update on CCWG-Accountability related issues

IANA Functions budget: 

    • is this subject to a veto or approval? Our intention was to have one or the other, and the CCWG has proposed the veto option. Confirming that this "veto" meets our requirements. 
    • Martin suggests the ICANN-IFO contract contain an item about the budget to ensure responsibility
    • The CWG needs to be vigilant regarding the implementation. Jonathan raises the question about role of group in implementation

Action: refer Sidley to transcript and audio at this point of the meeting (about 1h into the call) so that they can incorporate the discussion on budget into their Public Comment drafting work.  

Appeals mechanism: Attention given to ccTLDs ability to appeal issues (not related to delegations/redelegation until the ccTLDs determine a process for that). 

Action: Sidley to consider whether the scope of the enhanced IRP is adquate to cover PTI decisions.

SCWG: No action required. CCWG has reviewed the issue and aware of the community mechanism needed to apply to the SCWG in the future. 

5. AOB

Proposal for another CWG meeting next week at 17:00 UTC in order to address the Sidley draft of public comment submission to CCWG and ratify the SLEWG document. 

6. Closing remarks

Close, see you next week

Action Items

Action: text should read e.g ICANN Board not i.e. ICANN board

Action: adjust p.15, A4 so that it is consistent with the rest of the document (and on page 8)

Action: circulate redline of those changes so that the document can be approved at next XWG meeting

Action: finalize question of billing management at the next meeting. 

Action: refer Sidley to transcript and audio at this point of the meeting (about 1h into the call) so that they can incorporate the discussion on 
budget into their Public Comment drafting work.

Action: Sidley to consider whether the scope of the enhanced IRP is adquate to cover PTI decisions.

Documents

IANA Service Level Expectations - AGREED.pdf

Transcript

Recordings

Chat Transcript

  Brenda Brewer: (9/3/2015 05:42) Welcome to the CWG Meeting #64 on 3 September 2015.

  Keith ccNSO: (05:56) Hi all

  Jonathan Robinson: (05:57) Hello everyone.

  Bernard Turcotte Staff Support: (05:57) hi all

  Seun Ojedeji: (05:57) Hello everyone

  Jonathan Robinson: (05:58) Remember to mute mic once joined

  Staffan Jonson: (05:59) Hello all

  Jaap Akkerhuis (SSAC): (06:00) Hi all.

  Paul Kane - on Mobile: (06:00) Hi - I am on my mobile phone so hope audio is reliable!

  Andrew Sullivan: (06:00) Hello

  jorge cancio (GAC Switzerland): (06:00) hi all

  matthew shears: (06:02) hello

  Jeff Neuman (Valideus): (06:03) Hello all.  i have joined to listen into the SLEWG discussion as I was on the group with Paul

  Grace Abuhamad: (06:03) Hi Jeff! Welcome

  Tracy Hackshaw (Trinidad and Tobago): (06:04) good day everyone

  Gary Hunt - UK Government: (06:04) Good afternoon from London!

  Seun Ojedeji: (06:07) background noise

  Tracy Hackshaw (Trinidad and Tobago): (06:07) mute mic!

  Gary Hunt - UK Government: (06:07) Extreme surgery?

  Olivier Crepin-Leblond: (06:07) there's some heavy drilling somewhere

  Olivier Crepin-Leblond: (06:07) dentist?

  Brenda Brewer: (06:07) Working on finding that line.  sorry!

  Sabine Meyer (GAC - Germany): (06:08) hopefully not, Olivier :)

  Seun Ojedeji: (06:08) Thanks Brenda

  matthew shears: (06:09) yes Paul

  Greg Shatan (GNSO/CSG/IPC): (06:13) Hello, all.

  Donna Austin, RySG: (06:16) Is it possible to be able to scroll through the doc?

  Grace Abuhamad: (06:17) Yes, the document is unsynced so you can scroll at your pace

  Donna Austin, RySG: (06:17) thanks Grace

  James Gannon: (06:21) Hi All, lets see how public transport wifi works =)

  Jonathan Robinson: (06:36) @Paul. From what you said it seems it shoudl read e.g ICANN Board not i.e. ICANN board

  Bernard Turcotte Staff Support: (06:36) noted

  Jonathan Robinson: (06:36) Thanks Bernie

  Paul Kane - on Mobile: (06:38) happy to make change to e.g

  Paul Kane - on Mobile: (06:38) need to check with ICANN

  Keith ccNSO: (06:40) Congratulations Paul, Bernie et al for getting these SLE's into this acceptable form.

  Martin Boyle, Nominet: (06:40) and on exteranl on p8, please Bernie

  Bernard Turcotte Staff Support: (06:40) will do

  Martin Boyle, Nominet: (06:40) thanks

  Brenden Kuerbis: (06:50) And continues to meet those requirements

  Grace Abuhamad: (06:51) Noted @ Brenden

  Sabine Meyer (GAC - Germany): (06:51) In light of recent developments that is very much worth noting.

  Greg Shatan (GNSO/CSG/IPC): (06:53) Well covered, Jonathan

  Grace Abuhamad: (06:54) All -- the notes and recordings from the Client committee meeting are here: https://community.icann.org/x/MoBCAw

  Greg Shatan (GNSO/CSG/IPC): (07:01) After last night's call between the Board and CCWG, it is unclear whether anything more than a consultation right for any budget will be held by the community.  We'll need to watch this issue.

  jorge cancio (GAC Switzerland): (07:02) as Sabine said, we will have to review all cwg-conditionalities as the proposal evolves

  matthew shears: (07:03) + 1 Greg and Jorge - last night's call has brought considerable murkiness to our overall effort

  Sabine Meyer (GAC - Germany): (07:05) sorry to come back to a previous point: is there a link to the current version of the bylaw matrix?

  Grace Abuhamad: (07:05) Yes, one minute Sabine

  Brenden Kuerbis: (07:05) we need to ensure that the community's ability to enforce separation (if necessary) does not become so complex as to be totally ineffective

  Sabine Meyer (GAC - Germany): (07:05) @Grace: I'll even give you 2 :)

  Grace Abuhamad: (07:06) @Sabine -- the document is posted o nthe Client Committee page here: https://community.icann.org/x/8g8nAw

  Sabine Meyer (GAC - Germany): (07:06) thank you very much!

  Martin Boyle, Nominet: (07:06) @James:  I would really want the IANA budget to be ring-fenced, though

  Chuck Gomes (RySG): (07:08) Agree with Martin.

  Sabine Meyer (GAC - Germany): (07:08) ah, as I see the bylaw matrix on the CC wiki is still in its old form.

  Keith ccNSO: (07:08) +1 Martin and Chuck

  matthew shears: (07:08) + 1 Martin/Chuck

  Sabine Meyer (GAC - Germany): (07:09) I was trying to check if my remark on PTI jurisdiction had been taken into account.

  jorge cancio (GAC Switzerland): (07:10) +1 to Sabine: in fact there were general remarks, that were taken on board, that the characterization of the bylaws as "fundamental" would be discussed later on and should not be included as being decided in the matrix

  Sabine Meyer (GAC - Germany): (07:10) yes, I was. thank you, Grace.

  Allan MacGillivray: (07:15) @Grace - could you capture in the notes that Sidley are too consider whether the scope of the enhanced IRP is adquate to cover PTI decisions.

  Grace Abuhamad: (07:16) ok will do

  matthew shears: (07:18) a noted earlier - and given the discussion last night betwen the Board and hte CCWG - it will be important for us to continue to monitor the discussions between the CCWG and Board on the dependecies and how they will be met

  Seun Ojedeji: (07:19) lost audio

  Martin Boyle, Nominet: (07:19) @Allan:  this is associated with my concern that the ICANN-PTI budget is important as an accountability mechanism

  matthew shears: (07:19) yep

  Seun Ojedeji: (07:19) Oh...so there is indeed audio

  Seun Ojedeji: (07:19) thanks Grace

  Chuck Gomes (RySG): (07:20) Did I understand correctly that the SLE WG report ratification will happen in the special one hour meeting next week?

  Chuck Gomes (RySG): (07:21) Thanks Grace.

  Bernard Turcotte Staff Support: (07:22) bye all

  Seun Ojedeji: (07:22) Okay then

  Seun Ojedeji: (07:22) thanks and bye

  Staffan Jonson: (07:22) Bye all

  Chuck Gomes (RySG): (07:22) Thanks all.

  Brenden Kuerbis: (07:22) Thanks all, bye

  Olivier Crepin-Leblond: (07:22) ok bye

  Jaap Akkerhuis (SSAC): (07:22) OK, bye

  Martin Boyle, Nominet: (07:22) thanks Jonathan, all:  a helpful call, bye

  Allan MacGillivray: (07:22) Bye all

  Andrew Sullivan: (07:22) Bye

  Gary Hunt - UK Government: (07:22) Good bye

  Keith ccNSO: (07:22) bye

  jorge cancio (GAC Switzerland): (07:23) bye