Board authorizes ICANN COO and/or CFO to enter into a lease for office space in Sydney, Australia.
Doug Brent advised that this matter comes to the Board from a recommendation of the Board Finance Committee. The existing facility lease has been brought to a close with fairly short notice by the existing landlord and it has always been part of the plan to relocate; however, our landlord has become adamant about moving us out of the existing temporary office space in Sydney. A number of alternative approaches were considered, and, the proposed option makes the most sense. This has been reviewed with the Finance committee and it is above budget, but the overage is not substantial and can be contained within the overall existing budget.
The Chair noted that Doug Brent has asked us to move expeditiously on this. He would like to entertain a motion to adopt the proposal to sign the contract for the Sydney office as proposed by staff.
Vanda Scartezini moved and Steven Goldstein seconded the following resolution:
Whereas, The ICANN Board of Directors approved opening an ICANN office in Sydney, Australia in November, 2006.
Whereas, ICANN intends to have a continued presence in Sydney Australia for the foreseeable future, and that this presence requires a physical office location.
Whereas, ICANN staff has evaluated alternative locations and options for office space in Sydney, Australia.
Resolved (07.83), the COO and/or CFO are hereby authorized to enter into a lease for office space in Sydney, Australia with monthly costs of up to US$10,000.00 (AUD 11,115.60 at current exchange rates) for a term of five years or less.
A voice vote was taken of all Board Members present and the motion was approved unanimously by a vote of 13-0.
John Jeffrey asked for a clarification of who was voting as two Board Members had dropped off the call during the discussion of this matter. It was determined and recorded for the record, that Peter Dengate Thrush was not available for this vote due to technical reasons, but rejoined during the discussion of the following matter.
Explanatory text does not modify or override Resolutions. See Board Resolutions Page for more information.