NARALO Monthly Teleconference 

Date: Monday, 21 October 2019

Time: 19:00 - 20:00 UTC (for the time in various time zones click here)  

How can I participate in this meeting? 

1(800)550-6865, Teleconference EN ID: 1638

 **Zoom room:  https://icann.zoom.us/j/421072539

Dial out Participants:

EN: 

Apologies:  

Staff: Silvia Vivanco, Joe Catapano, Alperen Eken, 

Call Management: TBD

Summary Minutes:    

Action Topics: EN

Recording: EN

Zoom Recording: EN

Zoom Chat: EN    

Transcript: EN

AGENDA . ******TO BE UPDATED******

1. Attendance (XX/52 - XX%)

This section is to record the meeting attendance.

ALS (Total 24 ::11CA/13US) - Attendance (XX/24 - XX%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

RED = Under decertification

Unaffiliated (Total 27 :: 6CA/22US) Attendance (XX/28 - XX%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

2. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order. (00:01/00:01)

→ 09 September: approved.

3. Meeting Discussion Order 

*(allowed time/running time)

4. Current Discussion Topics

This section is for discussion topics details that have been carried forward to this meeting

Topic 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide a summary of the NARALO Outreach Group efforts

→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

→ 14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action Topic generated. [Decision]:  Carry forward to next meeting

→ 09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

→ 14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

→ 11June [Recording: 40:25]  Glenn reported. Please read specifics in the transcript page 22. [Decision]: Carry forward to next meeting

→ 10 September [Recording: 36:00] Report given. Transcript excerpt:"So, again, we have two tools. We have CROP which is three trips that ICANN has been generous enough to support. Plus we have discretionary funding." Check transcript starting in page #21 for more details. [Decision]:  Carry Forward to next meeting. 

→ 8 October [Recording: 23:00]: Mentioned IGF coming up and three CROPs for 2019 - 1. ARIN 43 Bridgetown, Barbados 7-10 April 2019, 2. Digital Inclusion Charlotte, North Carolina 1-3 April 2019 3. NTC19 Portland, Oregon 13-15 March 2019

→ 12 November [Recording: 13:50]: Mentioned outreach boot in the current IGF in Paris, France. Reiterated CROP trips and the deadlines for applying. Check transcript starting in page #10 for more details.

→ 10 December [Recording: 18:50]: Reported on outreach table at the main IGF event. Check transcript starting in page #12 for more details.

→ 14 January  [Recording: 04:00]: Glennn provided a report and Judith added. Susannah requested information about the procedure used to select people to these event. Please check transcript  starting in page #2 for more details.

→ 11 February: Reports given by Marita Moll (speak to a class at Carlton University), Greg Shatan (event at the United Nations and NYC Civil Hall), Alfredo Calderon (going to Digital Inclusion) and Judith Hellerstein (going to NTC - not for profit technical conference). Please check transcript  starting in page #9 for more details.

→ 8 April  [Recording:26:22]: Glenn provided a summary report. CROP trip reports will be re-scheduled for our next meeting.

→ 13 May : Judith made  her report (see transcript : page 9). Action items: (1) to coordinate with GSE to have an ICANN table in the NTCP event. (2) apply for a speaking slot since it reduces the cost of participation.  Several thousands attend this event. Alfredo Calderon made his report (see transcript : page 14). Action items: (1) apply for a lighting round sessions in advance, (2) Affiliate to the organization. F/U- Outreach lady from NY which lives in New Orleans.

→ 10 June: Marita Moll reported on the Pre ICANN 65  Marrakesh Readout in Ottawa. Others reported as well. Evan shared a comment regarding CROPS and similar instances. Check the transcript page #12.

→ 15 July: Michael Casadevall provided a report for his trip to ARIN 43 Bridgetown, Barbados 7-10 April 2019. Other details are in transcript page 18.

→ 09 September:

Topic 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

→ 09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action Topic for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

→ 14 May [Recording: 12:04 ]  Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up)  and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.

11June [Recording: 29:42] No reports given. [Decision]: Carry Forward to next meeting

→ 13 August [Recording: 17:00]: Reports provided by Alan  and Javier. See transcript page 10 and 15 to see details. [Decision]: Carry Forward to next meeting

→ 10 September [Recording: 46:50]  Report given by John Laprise. Transcript excerpt : "As was mentioned, the KSK rollover is moving ahead, so that will happen before the next ICANN meeting. In addition, the Policy Working Group is getting up and running. Jonathan Zuck [inaudible] there. We’ve got review implementation which is also kicking off as well as ongoing work with new gTLDs and GDPR. The accelerated technical specs that are being under review which is another area of a lot of concern and conversation." Check transcript starting in page #26 for more details. [Decision]:  Carry Forward to next meeting.

→ 10 December [Recording: 30:40]: John reported. Judith added (from transcript) : "we don't only have the auction proceeds closing tomorrow, but we also have policy comments closing on Wednesday as well. And then some policy comments closing in December and then other ones closing in the beginning of January. So it's a very active policy discussion period. And so it’s a chance for everyone to read them and make your comments known. And the other gTLD one is closing, I think, on Wednesday." Heidi mentioned the new At-Large Gateway wiki page as the main entry point to find information about At-Large. Check transcript starting in page #20 for more details

→ 14 January  [Recording: 41:00]: Marita provided a very detailed report.  Some excerpts from the transcript: "...did comment in for the sub-pro Work Track 1 to 4, which was a lot about asking questions about auctions. - ...you will be interested to perhaps read an article on domain insight about Vickrey auctions, which is something that At-Large suggested would be a better way of maybe resolving some of the contention issues around domain names in further rounds. - ... we’re working on right now is the geonames issue where’s a prep for comment open, very deep and long, and detailed about how another round of Top-Level gTLDs should deal with geographic names. - ...We are working on programs for Kobe. We want to make it more of a policy discussion this time."  Check transcript starting in page #20 for more details

Topic 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck 

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

→ 09 april [Recording: 51] This group is looking for volunteers. Jonathan suggested to focus in the following topics: Disposition of Action Funds, Universal Acceptance and Name Collisions. Please refer to page 26 of the transcript for more details about these.  [Decision]: ACTION Topic: Ask for volunteers for this group. Carry forward to next meeting.

→ 14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

→ 11June [Recording: 43:03] Mentioned that the biggest think is that Subsequent Procedures Working Group is going to be delivering its interim report shortly after Panama. Also discussions about charitable outcome associated with O.com and finally GDPR. More specifics on page 23 in the transcript. [Decision]: Carry Forward to next meeting

→ 13 August [Recording: 22:00]:  from the transcript page 14 : "we identify the issues, we’re trying as a group to identify what matters to end users and also what we think our position should be. But at that point, we’ll then need people to participate in drafting that section of our response. So we are interested in more people being engaged to do some writing on a particular question because there are so many questions to answer"  [Decision]:Carry Forward to next meeting

→ 11 February: Presentation given. From transcript :"The big things that have been dominating the discussions in the CPWG of late are the GDPR and privacy generally, subsequent procedures"  Check transcript starting in page #21 for more details

→ 8 April [Recording: 34:00]: Report was provided. Please watch the AC recording starting at 34:00 to view the actual slide deck presentation. Participation in the CPWG was prompted during the meeting.

→ 13 May: Report was provided.See transcript page 26 for more details. The CPWG is the ALAC central funnel related to policy. It’s where the first conversations happen, and then recommendations are made from there to the ALAC for their support and vote. There will be a list fo Hot Topics that will be issued by the CPWG for RALOSs to use in their regions.

→ 10 June: Report was provided.See transcript page 29 for more details.

→ 15 July: See transcript page 30 for more details.

→ 09 September:

Topic 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion Topic is for providing an update report by the head of the Educational Group.

→ 09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

→ 14 May [Recording: 45:00 ]   Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.

→ 11June [Recording: 47:05]  No report given. [Decision]: Carry forward to next meeting.

→ 9 July:  Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Basic information available here. Seeking volunteers to do SWebinars for upcomming meetings. Topics must be related to ICANN's mission and pressing issues that might entice commenting by the  RALO.

→ 10 September [Recording: 44:00] Report given. Transcript excerpt : "I sent out an e-mail through the education group to gather topics that we feel that we should have a short webinar in the coming meetings, keeping in mind that if they are really related with some policy that is out there for comment and it’s time-sensitive, we’re going to give priority to those." Check transcript starting in page #25 for more details. [Decision]:  Carry Forward to next meeting.

→ 10 December [Recording: 51:00]: Report  given (from transcript) :"...I would like to have is people from this community suggesting speakers that we could invite for the upcoming meeting for next year. And you can send them through the email that I posted on the chat, so we can start planning for next year." Check transcript starting in page #32 for more details

Topic 041: Introductory Remarks by NARALO Chair

LEAD: Eduardo Díaz

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To put the meeting in perspective  and bring-up anything of general interest to the membership.

→ 11 February :  Overview given. Check transcript starting in page #1 for more details

→ 8 April: Overview given. Check recording starting at 1:02 for more details

→ 10 June: Overview given. Check transcript page #1 for more details 

→ 15 July: Overview given. Check recording starting at 1:09 for more details

→ 09 September:

Topic 044: North America Stakeholder Engagement

LEAD: Chris Mondini & Joe Catapano

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To provide an update report on North America Stakeholder Engagement efforts

→ 10 September [Recording: 16:31]  Report given. Transcript excerpt: "We are also working with two universities, the University of California in Los Angeles and also Arizona State University and also the University of Colorado, to work on ways that we could possibly exchange academic credit for students who participate in policy development processes or have some other ICANN policy development advancing role. So we are talking to them actively." Yubelkys Montalvo from HETS was very interesting in helping with this effort. Check transcript starting in page #10 for more details. [Decision]: Carry forward to next meeting.

→ 8 October [Recording: 30:50]: DC office hosted 12 members from Indonesia to talk about organization and policy of private sector corporations such as ICANN. This was in conjunction with the State Department and done about twice a year. Also, coordinate UN meeting for the ICANN Government  Engagement team. Finally held a sucessful meeting with the US Chamber of Commerce. Main theme was GDPR. [Decision]: Carry forward to next meeting.

→ 10 December [Recording: 30:20]: No representatives were present. Carry forward to next meeting.

→ 11 February: Report given. Check transcript starting in page #15 for more details. Judith request (from transcript): "we would be interested in events that are held in DC for other constituencies or other groups. We find out late to the event, and it would be great if you could give us a heads up so maybe some of our ALS's or individual members could attend. I know there was an event in DC focused on nonprofits and some other one at the ICANN office, but we didn't know about it until we just got a review who are on the GNSO's mailing list about the event. And I know the same thing happens in New York and California, and other places, so it would be helpful if we could get a heads up on some of these events, that we might be interested in attending."

→ 10 June: Joe provided a short and to the point report. See transcript page # 28.

→ 09 September:

Topic 047: Academic Credits

LEAD: Chris Mondini

LEAD COLLABORATORS: Yubelkys Montalvo (Universities) & David Morar (Students)

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To work on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes

→ 8 October [Recording: 27:00] : Two schools identified. Arizona State University, Phoenix - Responded enthusiastically. Best approach to use research clusters. These  are groups of 4-5 student that choose a topic and work on it for a year under a direction of a University professor. At the end they produce a paper and present their findings. Most probably will start in fall '19. The other institutionalization is University of Colorado Boulder. Not moving forward at the moment but talks are open. Will follow-up with them in the future. programs. [Decision]: Carry forward to next meeting.

→ 12 November [Recording: 16:55]: There has not been much progress since the last call. From transcript: "Our next step is that we’re talking with our policy development support team, and also people that run reviews, and we’re asking them if we get these students for a six-month period or a nine-month period or a 12-month period, what is the way that we could deploy them to further ICANN’s work?" . Check transcript starting in page #13 for more details.

Topic 050: Student Outreach by  the North American Graduate Students At-Large Structure

LEAD: David Morar, Anna Cecile Loup 

OPEN: 12 November 2018, CLOSED:

TYPE: Outreach

DESCRIPTION: To provide an updated report on efforts related to outreach University students by the North American Graduate Students At-Large Structure

→ 12 November [Recording: 22:00]: A couple of suggestion given during this discussion. From Heidi Ullrich: " a grad student, who’s often the teacher’s assistant [to lead the classes,] so the undergrad, could then work with on the case study with these undergrads. And that might be a significant part of their grade. So just a possibility there that you can combine grad and undergrad students here". From George Kirikos: " there are independent study programs for undergraduate students as well as graduate students, so doesn’t necessarily have to be graduate students only. And also, ICANN did announce their open data initiative several months ago, so perhaps the credit could be kind of tied into that program, because that would obviously allow for various research or studies from students, either analyzing that data, or perhaps even better, creating some of that open data for other researchers". Check transcript starting in page #15 for more details.

→ 10 December [Recording: 39:30]: Check transcript starting in page #25 for more details.

→ 14 January  [Recording: 27:00]:  Nothing to report. Apologies provided.

→ July 15: Apologies received by David Morar. Will report next time.

→ 09 September:

Topic 052: EPDP on the Temporary Specification for gTLD Registration Data 

LEAD: Alan Greensberg

OPEN: 10 December 2018, CLOSED:

TYPE: Policy

DESCRIPTION: To provide an update report on this effort

→ July 15: From transcript page 25 :: "All right. Thank you very much. On the EPDP, we are in the process right now of looking at a number of sample use cases for under what conditions would third parties get access to the confidential data. The use cases we’re looking at are selection that is being provided by a number of members. They’re not meant to be exhaustive but will hopefully give us a feel for the kinds of things we need to consider in building the general case.". More details in the transcript.

→ 09 September:

Topic 056: ATLAS III & North America School of Internet Governance (NASIG 2019)

LEAD: Eduardo Díaz

OPEN: 14 January 2019, CLOSED:

TYPE: Outreach

DESCRIPTION: To provide an ATLAS III and NASIG update

→ 11 February  [Recording:XX:XX]: Changed Topic title and description. Update given. Check transcript starting in page #4 for more details.

→ 08 April : [Recording:16:00]: Maureen Hilyard  was invited to provide a report on ATLAS III. Glenn provided the NASIG update starting at 24:00. 

→ 13 May: [Transcript page : 08] Current number of applications for ATLAS III is 40. John Laprise went through the training on the selection process with the group that designed the rubric. That’s on target. NASIG report not provided. 

→ 10 June: [Transcript page: 03] Glenn provided a summary update for NASIG. On ATLAS III more than 80 application are received but only 67 pass the first test. 

→ 15 July: Please refer to transcript page 9 for more details.

→ 09 September: 

Topic 059: RIR Outreach

LEAD: Judith Hellerstein

OPEN: 14 January 2019, CLOSED: 

TYPE: Outreach

DESCRIPTION: to provide a report on RIR outreach efforts

→ 14 January  [Recording: 38:45] Report provided. From transcript: "Many RIRs have grant programs and other community programs. ARIN is the only RIR that does not have any of those programs, so we have to think of different ways of trying to work with them. We had originally thought of an idea several years ago to do a liaison position with them, but they had turned that down then, thinking that they were afraid of favoritism. But we are going to try to reintroduce the idea again, but also trying to figure out our topic so that we can get the RIRs to know us more and us to know what they are doing." Check transcript starting in page #23 for more details.

Topic 064: FY20 NARALO Discretionary Funds

LEAD: Eduardo Diaz

OPEN: 15 July 2019, CLOSED:

TYPE: [Outreach]

DESCRIPTION: To report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - $4k/RALO

• FY20 steps to apply (WIki page HERE):

1. A request form needs to be completed to initiate the process.
2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff* 
3. The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity. 
4. Approval (or not) will be informed via email to the organization representative that made the request.

* is an additional step that have been implemented for FY20 and future years

→ 15 July: See transcript page 14 for more details.

→ 09 September:

Topic 065: Real-Time Transcription (RTT)

LEAD: Judith Hellerstein

OPEN: 15 July 2019, CLOSED:

TYPE: [[Outreach]

DESCRIPTION: To provide an update report on the results of this resource.

• FY20 Additional Budget Request (ABR)
• Approved:
  • Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20
    • F/U: Judith & Silvia to coordinate FY20 RTT meeting schedule

→ 15 July: Heidi covered this item. See transcript page 17  for more details.

Topic 068: Universal Acceptance (UA)

LEAD: Denise de Alcantara-Hochbaum

OPEN: 12 August 2019, CLOSED:

TYPE: Policy, Outreach

SUPPORTING BACKGROUND AND DOCUMENTATION:

This topic was created as an action item assigned by ALAC to all RALOS. See the following email received on 25 July 2019: 

"Dear RALO Chairs,

Further to an action item from yesterday's ALT-PLUS meeting, please see the Tracking Pages for the At-Large Universal Acceptance Pilot for your respective RALO here.

These pages are meant to facilitate the record of At-Large activity related to UA by region. Please share with your leadership team and community. John Laprise, ALAC Vice Chair has also requested you please also contact your regional UASG Ambassador regarding Universal Acceptance.

You may find the main At-Large Workspace on the UA Pilot here, with the below resources from Ajay Data of the UA Steering Group (UASG). Please share these resources with your RALO community."

See: RALO Tracking Pages for UA Pilot

Resources Shared by Ajay Data

• Universal Acceptance Frequently Asked Questions
• Universal Acceptance Fact Sheet
• Universal Acceptance Quick Guide
• Test Your Email’s Mail Server EAI Support
• Get Systems UA Ready: Blueprint for CIOs
• Blog: A U.S. $9.8 Billion Opportunity – Universal Acceptance of ALL Online Identities
• UASG FY20 Action Plan
• Signup for Working Groups

For more details and technical documents, please visit:

• UASG website
• Sign up for UA General Updates and Discussion
• Report a UA Issue
• Social Media: Twitter - Facebook - YouTube
• Email: info@uasg.tech

Additional UASG Resources

• UASG101 - Introduction to Universal Acceptance
• UASG102 - Email Address Internationalization (EAI) 
• UASG 103 - Programming Language Hacks
• At-Large ICANN65 Talking Points
• At-Large ICANN64 Policy Discussions Summary
• Universal Acceptance Steering Group 
• 2017 Evaluation of Websites for Acceptance of a Variety of Email Addresses - UASG017

→ 12 August: Group created.

→ 09 September:

Topic 069:  Board Candidate Evaluation Committee (BCEC) & Board Member Selection Process Committee (BMSPC)

LEAD: Alan Greenberg

OPEN: 12 August 2019 ], CLOSED: 09 September 2019

TYPE: General

DESCRIPTION: To call for volunteers to participate in these groups and to update the region on its work

SUPPORTING BACKGROUND AND DOCUMENTATION:

Initial email sent to all RALOs:

"Dear All,

To prepare for the selection of the Board Member selected by At-Large to be seated at the October 2020 Annual General Meeting, Maureen Hilyard, the Chair of the ALAC, has asked staff to make an immediate call for members of the two groups who will be responsible for moving the process forward.

According to the ALAC Rules of Procedure (2018) (https://tinyurl.com/y6kp9p6u ), the two groups are the 2019-2020 Board Member Selection Process Committee (BMSPC) and the 2019-2020 Board Candidate Evaluation Committee (BCEC). Please see ALAC Rules of Procedure Section D.19 - Procedure for Making the Selection to fill Seat 15 on the ICANN Board.

The deadline for applying to be members of these groups is 23:59 UTC on Monday 15 August 2019.

If you are interested, please send a note to At-Large staff at staff@atlarge.icann.orgspecifying which committee(s) the application is for and attach an Expression of Interest (EoI) explaining your interest and citing any applicable experience/knowledge.
 
Please note that your personal data submitted with your EoI may be shared with the RALO leadership, RALO ALS representatives, and/or ALAC Members/Leadership, as appropriate, as part of the evaluation and selection process, and that, if selected, your name and regional affiliation will be published on the BCEC Workspace (https://tinyurl.com/yyxbghsg) or the BMSPC Workspace (https://tinyurl.com/y3z5mfxq) as relevant. The processing of your personal data for these purposes will be carried out in accordance with the ICANN Privacy Policy and the website Terms of Service.

The At-Large Board Member 2019-2020 Selection Workspace is available at: https://tinyurl.com/yxqck74k [tinyurl.com]).
 
The RALO leadership is requested to send a list of their RALO's supported candidates and alternates for each group to the Chair of the ALAC and staff by 23:59 UTC Tuesday, 23 August 2019.

The ALAC will name the final membership soon after.

The details of the two groups are:

1)      Board Member Selection Process Committee (BMSPC)

According to Article 19.2 of the ALAC Rules of Procedure:

"The ALAC shall name a Board Member Selection Process Committee (BMSPC) which shall oversee the entire selection process including the election culminating the process but excluding those responsibilities specifically retained by the ALAC or given to the Board Candidate Evaluation Committee. The composition of the BMSPC will be regionally balanced and the committee will be populated with two representatives of each region selected by both the ALAC and the RALOs plus a chair selected by the ALAC. For each region, one Alternate member will be selected who can replace a member from the same region who for whatever reason is not able to fully participate and such replacement will be at the sole discretion of the BMSPC Chair in accordance with BMSPC guidelines."

The group is open to ALAC Members, At-Large community members and to RALO Leaders. However, the membership should include members of the community with significant experience from previous Board Director selected by At-Large process.  English will be the working language of this group. The workload of the BMSPC is not expected to be very heavy.

The group must be regionally balanced, with two representatives from each of the five RALOs. Each RALO will also select an Alternate member in the event one of the original members must be replaced. The RALO selection may be done by any means thought appropriate by the RALO leadership.

Please note that no member of the 2019-2020 BMSPC may submit an EoI for the position of the Board Director selected by At-Large.

The ALAC has selected Alan Greenberg as Chair of the BMSPC. The first meeting of the BMSPC will be scheduled for early September.

2)    Board Candidate Evaluation Committee (BCEC)

The ALAC Rules of Procedures state the following on the composition and task of the BCEC:

"19.3 The ALAC shall name a Board Candidate Evaluation Committee (BCEC) to compile an initial slate of candidates for election to Seat 15. A new BCEC consisting of two delegates selected by each of the RALOs plus a chair selected by the ALAC will be convened for each Board seat selection process. Each RALO shall also select an Alternate member who can replace a member from the same region who for whatever reason is not able to fully participate and such replacement will be at the sole discretion of the BCEC Chair in accordance with BCEC guidelines."

"19.4 The task of the BCEC is to identify applicants who would each make an excellent Board Director. [19.4.1] Applicant selected by the BCEC must meet the criteria specified in the ICANN Bylaws Article VI, Section 3 ( http://www.icann.org/en/about/governance/bylaws#VI-3 [icann.org]). These criteria include but are not limited to being: a) accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and a demonstrated capacity for thoughtful group decision-making; and b) persons with an understanding of ICANN's mission and the potential impact of ICANN decisions on the global Internet community, and committed to the success of ICANN. Moreover, the Director selected by the At-Large Community must understand the mission of At-Large and the needs of the global community of Internet end users."

"19.5 No member of the electorate (Paragraph 19.10) may simultaneously serve as a member of the BCEC."

According to 19.5, members of the electorate (i.e., members of the ALAC and RALO Chairs who will be serving in 2020) may not be BCEC members.

The group must be regionally balanced, with two representatives from each of the five RALOs. Each RALO will also select an Alternate member in the event one of the original members must be replaced.

Additionally, no member of the 2019-2020 BCEC may submit an EoI for the position of the Board Director selected by At-Large.

Please note that experience on previous BCECs, on the ICANN Nominating Committee or comparable experience is an asset. The RALO selection methodology must ensure that only suitably qualified candidates are put forward to the ALAC by the RALO Chair.

English will be the working language of this group.

The ALAC has selected Yrjö Lansipuro as Chair of the BCEC. The first meeting of the BCEC will be scheduled for early September."

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→ 12 August: As fo today NARALO: 2 BCEC & none for BMSPC. BMSPC work is not expected to be heavy. We are covered in BCEC.

→ 09 September: Volunteers list presented. Close.

5. New Discussions

This section is for new discussions in the agenda for this meeting

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

Topic 071*: [Topic title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines

Policy:

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

ALAC moving topics @ June 2019 

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC (since last NARALO Monthly meeting)

Proposed Definition of Name Collisions and Scope of Inquiry for the Name Collisions Analysis Project
The ALAC considers the issue of Name Collision in the DNS an area of importance for the minimization of unintended consequences for Internet end users. The ALAC appreciates the need to have a Name Collision definition for purposes of scoping the inquiry for the Name Collision Analysis Project (NCAP), in order for the NCAP Study One to be manageable and on point, and therefore supports the Proposed Definition of Name Collision and Scope of Inquiry for the Name Collision Analysis Project of 1 July 2019. Of particular importance to us are:

(1) The recognition and inclusion of Type B situations (ie. B. In scope but not intended to be the subject of data studies) which provides built-in peripheral consideration of such situations with decision for examination through data analysis at a later stage if a compelling case were to arise within Study One; and

(2) The possibility of amending the Definition of Name Collision and Scope of Inquiry for the Name Collision Analysis Project should further pertinent information come to light at a later stage either through the ongoing work of the NCAP DG, NCAP Working Party and/or input obtained from the party/ies eventually contracted to undertake NCAP Study One.  

Evolving the Governance of the Root Server System
The ALAC strongly supports the overall proposal and appreciates the opportunity to comment. The RSS, according to RRSAC37, needs to evolve so it remains a reliable, resilient, and sustainable service in the face of increasing traffic and cyberattacks. However, the ALAC finds it difficult to accept that ICANN is not considered a primary stakeholder with regard to the RSS, given that the Domain Name System and its reliable and trusted operation is a prime reason for ICANN’s existence. The ALAC also encourages that Internet users, the ultimate user and beneficiary of the DNS, should be listed as having a stake in the existence and evolution of the RSS.

The financial model is also of some concern to the ALAC. No figures are provided to allow even order-of-magnitude estimates. It is surely time that we begin to understand exactly what level of funding will be required and hypothesize on where such funding will come from.

Draft Financial Assumptions & Projections and Operating Initiatives for the development of Fiscal Years 2021-2025 Operating & Financial Plan
The ALAC considered the Draft Financial Assumptions, Projections and Operating Initiatives, and offered comments on the following topics among others: 

• The ALAC is not optimistic that Financial Assumptions A (Roll-out of New gTLDs) and B (New Business Models – Geographic gTLDs and Brand gTLDs) will be highly successful vehicles to new revenue. Although the first round of new gTLDs did bring in considerable revenue, the ALAC notes that these earlier rounds represented the “low hanging fruit” in the new gTLD market.
• The ALAC agrees that ICANN continue to put money towards the an urgent need to resolve current challenges around Universal Acceptance, as well as the primary strategic goal of security, stability and trust.
• The ALAC agrees that work which needs to be done on evolving the multistakeholder system is substantial and complex and that it must be ongoing with adequate resources directed towards its completion. The objectives related to diverse and inclusive participation in policy making in an efficient and effective way are essential to improving the system, underlining that face-to-face meetings are essential to the functioning of the multistakeholder model.
• The ALAC/At-Large community propose some clarity via a listing of priorities and statements on the impact of each project on ICANN org and on each of the unique ACs and SOs. The community believes that while policy development and implementation activities are integral to the planning process, so are other activities, such as those that enable communication, collaboration, and outreach, between RALOS, At-Large members and other constituencies.

Public Comment for Decision

None

Current Statements (ALAC Advice, Comment or Correspondence)

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

Outreach:

FY20 NARALO Outreach

NARALO FY19 Outreach and Engagement Strategic plan

Community Regional Outreach Program (CROP)-FY18 Home

At-Large Social Media Working Group

Universal Acceptance (UA)

 RALO Tracking Pages for UA Pilot

Resources Shared by Ajay Data

• Universal Acceptance Frequently Asked Questions
• Universal Acceptance Fact Sheet
• Universal Acceptance Quick Guide
• Test Your Email’s Mail Server EAI Support
• Get Systems UA Ready: Blueprint for CIOs
• Blog: A U.S. $9.8 Billion Opportunity – Universal Acceptance of ALL Online Identities
• UASG FY20 Action Plan
• Signup for Working Groups

For more details and technical documents, please visit:

• UASG website
• Sign up for UA General Updates and Discussion
• Report a UA Issue
• Social Media: Twitter - Facebook - YouTube
• Email: info@uasg.tech

Additional UASG Resources

• UASG101 - Introduction to Universal Acceptance
• UASG102 - Email Address Internationalization (EAI) 
• UASG 103 - Programming Language Hacks
• At-Large ICANN65 Talking Points
• At-Large ICANN64 Policy Discussions Summary
• Universal Acceptance Steering Group 
• 2017 Evaluation of Websites for Acceptance of a Variety of Email Addresses - UASG017