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Instructions:

1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.

2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.  

3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).

4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.

5. To fill out the the form, click  (top of the screen)

6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions

7. Some information fields are 'richtext' so that they can accommodate tables, links, images, attachments, and other formatting capabilities that may be useful in explaining/describing this proposal.

8. CROP forms must be completed in EnglishFor those who do not speak English, all of the pages within this Wiki may be translated using the "Translate" option located at the end of the status line just below the page title. (Disclaimer: These translations are computer-generated and, as such, may not be technically correct in all instances).

9. When you are finished answering the questions, remember to the page (bottom right of the screen).

10. This form may be edited/saved as many times as needed. If you need to amend any information/contents subsequently, you simply click on the appropriate form and then click on the top menu bar. Don’t forget to any changes you make. All prior versions are automatically archived.

11. Once any form has been completed, please notify your Program Coordinator (PC) for further processing. The designated PC is responsible for (a) reviewing each form for completeness, (b) coordinating within the ICANN structure and with the Stakeholder Engagement VPs to determine which trips will be approved, and (c) communicating form dispositions to the CROP Administrators (Staff) for further processing.

12. Once any form is fully approved and has received concurrence from the designated Regional VP, Program Administrators (Staff) will mark  in the status section and lock the forms to prevent further changes by you. It will receive continued management, processing, and tracking by Staff.  

13. Have questions? Check out the Frequently Asked Questions page, and reach out to your designated Program Coordinator (PC).  



IMPORTANT: This form must be completed by the traveler him/herself.


Person Completing Form
Name:




Date:


now






Application
Status 








Assessment Due Date



Link to Trip Assessment

FY20 BC Trip Assessment 3





Trip Proposal Section

1) Traveler Contact Information and Itinerary:

TravelerEmailFrom
City
From
Country
Depart DateReturn Date


















2) Special Travel Circumstances, Arrangements,
Explanations, or Notations: 
(Please identify each traveler, as applicable)




3) Event/Conference Name, Title, or Descriptor:




4) Event/Conference Dates:


Start:



End:




5) Event/Conference Website Link:




6) Primary Event/Conference Location:


Street
Address:




City:




Country:





7) ICANN Global Stakeholder Engagement Region:




















8) Activity Sponsors:
(Note: all event sponsors must be identified
in order to comply with ICANN travel guidelines).





9) Proposed Goals and Outcomes:

Content Guidelines (click here)


Please develop specific goals/outcomes for as many of the following categories as applicable:

1) Workshops/Seminars/Presentations including roles (e.g., speaker, facilitator, organizer), relevant content, literature to be disseminated, and specific purposes/objectives.

2) Engagement/Outreach including broadening awareness of ICANN in targeted regional areas (e.g., under-represented).

3) Recruitment including formal/informal invitations to become involved in ICANN stakeholder communities, working groups, and/or fellowship programs.

4) Fulfillment of documented Outreach Strategic Plans and/or ICANN Regional Strategies.

5) Knowledge Sharing including intentions to extend learnings within and among ICANN stakeholder communities.






10) Additional Information (optional):




11) Consent & Authorization:

By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service.

If you agree to text above, please fill out your name and date in the box on the right.



NameDate







_______________________________________________________________


Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.

AcknowledgementsConfirmed?Who Confirmed?Date of ConfirmationNotes
The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page.
















The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal.
















The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies.
















The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies.


















=======================================================



Approved Travel Elements:


TravelerApproved
Arrival Date
Approved
Departure Date
Approved Fees 






















Staff Department Notifications:


Program RequirementDate Satisfied/ConfirmedStaff NameNotes

























CROP Trip Proposal Template (June 2018)