Members: Katrina Sataki, Sean Copeland (audio only), Jian Zhang, Olusegun Akano, David McAuley, Mamothokoane Tlali, Stephen Deerhake
Staff: Bart Boswinkel, Kimberly Carlson
Apologies: Mirjana Tasić, Dejan.Djukic@rnids.rs, Martin Boyle
Agenda:
1.Welcome & roll call
2.Work plan GRC (see included document)
3.General Selection procedure: latest Google doc ( to be circulated Monday morning UTC)
4.Travel funding guideline, latest see Google doc email
5.WS 2 assessment,
a)confirmation of groups,
b)chair Doc 1
c)next steps WS 2
6.Repository Bylaw changes, see included document
7.Approval action guideline: what needs to be done, latest version
8.AOB
9.Next meeting
Kimberly Carlson:Hello all, welcome to today's GRC call on 4 February at 13:00 UTC
Joke Braeken:hello everyone.
Kimberly Carlson:Please remember to mute your speakers, and mics when not speaking
jian zhang:Today is lunar New Year！
Joke Braeken:Happy New Year Jian!
David McAuley:Sorry to be late
Joke Braeken:glad you could make it David, we just started.
Kimberly Carlson:Hi David, we are on item 2 of the agenda - welcome
David McAuley:Thank you both
Olusegun Akano:Nice being online with you all
jian zhang:Bart’s volume is very low, is that only me?
Kimberly Carlson:I think its you - I hear him fine
Katrina:Ihear him pretty well
jian zhang:ok
jian zhang:not stable, up and down
Bart Boswinkel:I was unmute
Bart Boswinkel:dial back in again
Joke Braeken:go to https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1rd56GB0Dk5qTF9l3kAY-2DxG0zX-2DU2F96WyV4-2DUhy5hWA_edit-3Fusp-3Dsharing&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=GKmFfRII4Fu5R2rvaGzd2eqNVicqdIuGnamKqfKpp0hrH9ye_zt36pZ_ZlAuB8NR&m=YSHKNs5GCsBv1fMwO9hXZbgglYB7PNzB5swpYJL7mAk&s=eqAp4RILsRKFUVLHQTwT-fJjzj9a9PffZ320QbnT2Cw&e= to consult the latest version
David McAuley:agree with Katrina on that
Bart Boswinkel:Should intitalslate be appointed staggered?
Bart Boswinkel:to allow for continuity
Bart Boswinkel:also tricky taking into acount
Bart Boswinkel:the teem of appointment of Councillors
jian zhang:should allow continuity
Mamothokoane:Any specific reason why the new appointment cannot start thier own 3 year period independently?
David McAuley:Joke, my idea for notes would be eligible to serve another period if their serive as replacement was less than 'X' - with X being maybe 2 years, maybe 18 months, whatever we think is proper
jian zhang:agree
Olusegun Akano:it is important to know when a tenure expires actually
David McAuley:thanks
Joke Braeken:thank you David. I adjusted the notes
David McAuley:great, thanks Joke
David McAuley:I think 'yes' as well
David McAuley:on Alejanda's point
David McAuley:Alejandra
Bart Boswinkel:I think changing the question 21
David McAuley:good suggestion Bart
David McAuley:sounds good, Katrina
Joke Braeken:"contribute" can mean different things
Joke Braeken:Could even be supporting the secretariat in writing newsletter articles
Olusegun Akano:20 and 21 are clear and not the same
David McAuley:not here
Bart Boswinkel:comment was only shared witht he chair
Katrina:Cōmment: the applicant produce a brief report of the meeting, and authorizes the sharing of the document among the community
Kimberly Carlson:Welcome Stephen, we're on item 4 of the agenda
Stephen Deerhake:Sorry I'm late.
Bart Boswinkel:Think through the practical implications please
Bart Boswinkel:Especially if fundied trvellers ar esupposed to make a contribution
Bart Boswinkel: any way to eb eligible
Joke Braeken:I think those kind of applications ar efiltered out with the new slection criteria
David McAuley:ok, thanks Joke
Stephen Deerhake:Good point Joke.
Bart Boswinkel:report every 2 years awith suggestions for changes
David McAuley:That could work too, Katrina. Bart made good poijnts about practicalities
Bart Boswinkel:Change it a general review of the travel funding guideline every 3 years ( so by each new Committee) and suggest changes for improvement
Kimberly Carlson:Doc 1, Recommendations to increase SO/AC accountability: https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_144IZWQnH20m1SoFMewyRGQ9LvWBYyAAS7yBRaNZwVGQ_edit&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=GKmFfRII4Fu5R2rvaGzd2eqNVicqdIuGnamKqfKpp0hrH9ye_zt36pZ_ZlAuB8NR&m=YSHKNs5GCsBv1fMwO9hXZbgglYB7PNzB5swpYJL7mAk&s=RMG-uMy06aUu9VLcE1SNdasO1IC2hrULpXhLVelN3l4&e=
David McAuley:Better to volunteer than be voluntold
Kimberly Carlson:Doc 2, Improve diversity: https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_18UIX8POsbJLeI7nKMXw-5FXYVT2cavImZItXGEvTCYmPM_edit&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=GKmFfRII4Fu5R2rvaGzd2eqNVicqdIuGnamKqfKpp0hrH9ye_zt36pZ_ZlAuB8NR&m=YSHKNs5GCsBv1fMwO9hXZbgglYB7PNzB5swpYJL7mAk&s=EAh51O6R02m8m71zy5_6Mvci1shmkfbbGqTD46sA_d8&e=
Stephen Deerhake:on my list for this week.
Kimberly Carlson:First doc was 3
Kimberly Carlson:Doc 2 https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1sPzsS9uDnX8Tskf9UaA83TvCAiDaKokXEYCPV9iVLj0_edit&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=GKmFfRII4Fu5R2rvaGzd2eqNVicqdIuGnamKqfKpp0hrH9ye_zt36pZ_ZlAuB8NR&m=YSHKNs5GCsBv1fMwO9hXZbgglYB7PNzB5swpYJL7mAk&s=ZTKTmu8Cx4cAXVZhA4D3e48oUTRWocsz9r5yVy_lL0o&e=
Stephen Deerhake:How did we drop the ball on this one? ;-)
Bart Boswinkel:we need to synch langauge between the two
Bart Boswinkel:+ structure
Stephen Deerhake:Inour defence we have only had one approval action since the transitition...
Bart Boswinkel:If you want t make change to IFR appointment you need Approval ACTION
David McAuley:ok
Bart Boswinkel:It is a fundamental guideline
Stephen Deerhake:Sounds good.
Bart Boswinkel:bylaw Imeant
Bart Boswinkel:the IFR
Bart Boswinkel:and SIFR
David McAuley:none here
Stephen Deerhake:All good.
jian zhang:no
Olusegun Akano:none
Sean Copeland:all good
Mamothokoane:none
Kimberly Carlson:25th @13:00 UTC
Bart Boswinkel:+ agenda f-2-f
Olusegun Akano:fine
Kimberly Carlson:Thank you all, bye
Bart Boswinkel:Bye all
Stephen Deerhake:Bye all.
jian zhang:bye
Mamothokoane:Thank you, bye
David McAuley:Thanks Katrina, Bart, Joke and Kim - good bye all