Updated Schedule/Agenda Framework For GNSO NCPH Inter-Sessional Meeting

January 2013  -- ICANN HQ - Los Angeles, CA

(vFirm3 – January 25)

 

 

This latest agenda (vFirm3)(as of Friday, 25 January) reflects changes in the order of the briefing sessions on the afternoon of Tuesday 29 January and the addition of a new late afternoon session with ICANN Board members on Wednesday 30 January.  The Board session necessitated a shift of potential breakout meetings of Constituencies to earlier that afternoon.

 

We are currently revising the teleconference remote participation connections to reflect the changes.  There is still time to set aside specific Constituency meeting slots in the allocated time blocks, so please advise as soon as possible if your community would like to plan on some individual meeting time, particularly if you are expecting have telephone and Adobe Connect arrangements.  To make potential use of the breakout rooms more efficient, each Constituency has been assigned a specific conference room space to use for breakout meetings in the appropriate time blocks during the meeting.

 

The assignments are as follows:

 

BC:  Crocker Conf. Room NCUC:  Cerf Conf. Room

ISPCPC:  Kleinrock Conf. Room NPOC:  Spruce Goose Conf. Room

IPC:  Mockapetris Conf. Room

 

Day/Time

Activity/Topic

Staff Needed

General Notes

Space

Meeting Day 1

Tuesday, January 29, 2013

 

 

 

8:00-8:30

Shuttles from DoubleTree Hotel to ICANN HQ

 

Shuttle will make several trips back and forth between office and hotel.  Shuttle will be available all day for community attendees to travel back and forth between the Doubletree and ICANN HQ.

 

8:30-9:00

Introduction and Welcome -- Breakfast

COO  and VP Policy

Introduction and Welcome from Akram A. and David O.  Session includes overview of meeting logistics for the two-day period.

Café

9:00 – 12:15

 

 

Slot A

SG Roundtables with CEO

 

9:00-10:30  -- CSG  (Postel A)

 

10:45- 12:15  -- NCSG  (Postel B)

 

Postel A&B will be divided in two for the initial CSG and NCSG gatherings.  The CEO will dialogue with each SG for 90 minutes with a short break for the CEO between meetings.

During time the other SG is meeting with the CEO, break-out rooms can be available for specific Constituency meetings or a full SG gathering as desired.  Spruce Goose, Cerf, Crocker, Kleinrock and Mockapetris conf rooms are available for Constituency breakout meetings while the “other” Postel room can be used for an SG size meeting.  Staff can be invited for specific issue briefings if requested.  Please alert Glen and Rob to preferences as soon as possible to arrange remote participation capabilities.

mailto:gnso-secretariat@gnso.icann.org

Postel A and Postel B;

 

12:15 – 13:45

 

 

Slot B

Lunch Break and Community Meetings

 

 

Lunch selections available in ICANN Café while Postel A&B Room is re-set for general gathering.  Because the IT Team needs approximately 90 minutes to complete the room change, this time can be used for individual community meetings in the available conference rooms. Please alert Glen and Rob to preferences as soon as possible to arrange remote participation capabilities.

mailto:gnso-secretariat@gnso.icann.org

Café and Mockapetris,

Spruce Goose, Cerf, Crocker and Kleinrock Conf. rooms

 

14:00-16:00

 

 

 

Slot C

 

 

ICANN Stakeholder Engagement Dialogue:

(How is/can Staff address(ing) new strategic challenges and expectations; dialogue with community about expectations)

Sally C.

David O.

Community members and Staff gather in Postel A/B room for discussion of staff and community initiatives and opportunity for collaboration, support, etc. (including Beijing plans).

After introductions, introductory comments from each Constituency on their engagement plans and expectations will be followed by dialogue with Staff.

(Postel A&B)

16:00- 17:00

 

Slot D

New gTLDs

Christine Willet

Staff briefing on new gTLD status followed by community/staff discussions.

(Postel A&B)

17:00- 18:00

Slot E

RAA Negotiation Briefing and Discussion

Margie Milam

Staff briefing on negotiations topics and status followed by community/staff discussions. 

(Postel A&B)

18:00- 19:00

Slot F

WHOIS Initiatives Briefing and Discussion

Margie Milam

Staff briefing on WHOis initiatives and status followed by community/staff discussions.

(Postel A&B)

19:00

Shuttles back to Hotel

 

Shuttle will make several trips back and forth between office and hotel.

 

19:30-21:30

 

Slot G

Reception at Double Tree Hotel for community attendees, staff and other local guests invited by the community

COO, VP Policy

Opportunity for Outreach and Networking

(welcome and remarks from Senior Staff)

Culver Club at DoubleTree

Meeting Day 2

Wednesday, January 30, 2013

 

 

 

8:00-8:30

Shuttles from Hotel to ICANN HQ

 

Shuttle is available all day from 8am and will make several trips back and forth between office and hotel.

 

8:30-9:00

Breakfast

 

 

Café

9:00-9:30

 

Slot J

GNSO Toolkit Phase 2   What’s working, what’s underway, what’s still needed.

Glen, RobH

Review existing GNSO Toolkit menu.  Discuss effectiveness of current and developing tools. 

Postel A&B

9:30-11:00

 

 

Slot H

Dialogue on ICANN and the Internet Governance Landscape

 

Tarek K., Sally C.

Community members and Staff gather in Postel A/B room for discussion of staff and community initiatives and opportunity for collaboration, support

(e.g., WCIT evaluation, IGF, etc.).  After introductions, introductory comments from each Constituency and/or SG will be followed by dialogue with Staff.

Postel A &B

11:00-11:30

Break

 

 

 

11:30-12:00

 

Slot I

Topic – Community Needs

 

David O.

What does community need to fully and effectively contribute to policy development, outreach and engagement?  Community ideas and opportunities for collaboration.

Postel A&B

12:00-13:30

Slot K

Lunch - Speaker

CEO

Opportunity to discuss general or specific topics of interest with entire NCPH leadership

Postel A&B

13:30 – 15:00

 

 

 

 

Slot I (cont.)

Continue Community Needs Discussion and Opportunity for Individual Community Break out discussions

David O.

This time period will allow the participants to continue the discussion of community needs.  There is also an opportunity for individual communities to conduct wrap-up/follow-up discussions and meetings.  Please alert Glen and Rob to preferences as soon as possible to arrange remote participation capabilities.

Postel A&B and Mockapetris,

Spruce Goose, Cerf, Crocker and Kleinrock Conf. rooms

as necessary

15:00-

16:30

Slot L

Presentation on FY14 Budget Process and SO-AC Budget Request Process

CFO

Finance Team reviews FY 14 budget processes – including SO-AC budget requests

Postel A&B

16:30-

17:00

Wrap-Up session and initial pilot evaluation reactions

VP Policy

Capture To-Do’s, follow-up etc.

Postel A&B

17:00- 18:00

 

 

 

Slot M

Information Sharing with ICANN Board members

 

This is an opportunity to discuss matters of interest with ICANN Board members.  The Board is holding a meeting in the LA Office later in the week and several Board members are expected to arrive in the office on Wednesday.  The session will let interested Board members participate with the Chair in a dialogue with community leaders.

Postel A&B

18:00-19:00

Reception

 

Informal Reception With ICANN Board Members

ICANN Café

19:00-19:30

Shuttles from ICANN HQ to Hotel

 

 

 

 

 

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