All questions and completed forms should be sent to controller@icann.org.

Please remember that the deadline for FY16 Budget consideration is February 28 th 2015.

 

 

REQUEST  INFORMATION

Title of Proposed Activity  

 

 

Access by RALOs for funding of local engagement activities

 

 

Community Requestor Name

Chair

Outreach and Engagement Chair and Co-Chairs

Dev Anand Teelucksingh

ICANN Staff Community Liaison

 

Heidi Ullrich

 

 

 

request description

1. Activity: Please describe your proposed activity in detail

 

Opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues. The  local activities  can include  local presentations, brown bag lunch topics,  local  business persons presentations ie. Kiwanais, Rotary, Professional Women’s  University Groups, Chamber of Commerce and more. These local groups at the grassroots are looking for professional speakers on a weekly basis and rely on local experts on various topics. They open up opportunities for speaking engagements at minimum cost.


We propose that each of the RALO’s have access up to $2,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic promotional Facebook/Twitter graphics and printing.

For complete transparency and proper oversight, all RALO budget requests will require review and approval from the ALAC via the Finance and Budget Subcommittee (FBSC) and the Outreach and Engagement SC. Any approved RALO request will require detailed reporting to the ALAC on how the funds allocated were spent and objectives achieved. Local GSE approval could also be sought for additional oversight.

 

2. Type of Activity : e.g. Outreach - Education/training - Travel support - Research/Study -  Meetings - Other

 

Outreach and  Engagement on a local level.

Ie. A  local group ie. ISOC  Chapter or  IEEE section requires a speaker the local ALS  can be serve this local group. He/She will be edit the published material and arrange for local printing.  Promote the flyer in a HTML and Wordpress code to the organizations,  Arrange the  speaking engagement without  expensive airfare or  accommodations.

 

The funds can be distributed and monitored similar to the ISOC  ZOOMGRANTS or  IEEE Section grants.   Each of these organizations provides funds to the local organizations  to deliver on the mission.  In the case of ISOC  a standard form and budget is completed with details on the  actual activities and funding allocation. ISOC  provides  $3,500 per  chapter without restriction. It’s up to the chapter to decide how those funds are spent. At the year end the chapter is responsible to provide scanned  receipts and complete  a detailed report on the activity.  In the case of IEEE they have a detailed budget request and they too require  a detailed financial report.

For complete transparency and proper oversight, all budget requests will require review and approval from the ALAC via the FBSC and the Outreach and Engagement SC. The ALAC will authorize funds to be released from ICANN directly to the RALO recipient. Any approved RALO request will require detailed reporting to the ALAC on how the funds allocated were spent. Local GSE approval of such local outreach and engagement requests could also be obtained as an additional oversight measure before any funds can be released.
 

3. Proposed Timeline/Schedule: e.g. one time activity, recurring activity

 

The proposed timeline would be for the funds (to be held by ICANN) to be available for the fiscal year. RALO can make a request to the ALAC throughout the fiscal year in a manner similar to the CROPP - with a detailed proposal sent to the ALAC via the FBSC and Outreach and Engagement SC where it is reviewed and the proposal either accepted or rejected. Only when the proposal is approved, then are funds released. The recipient of the funds needs to fully account for the utilisation of the funds with reporting as to what was achieved.

The RALO’s local Engagement  expenditures should  as in the case of  CROPP,  be integrated into  the Strategic Plan,  earmarking specific groups and underserved communities that are in close proximity  If the plan is reach specific ALS’s than we need to the tools to accomplish the job.


The  Outreach and Engagement team can  work with ICANN Staff to ensure outreach materials are made available to the recipients doing local outreach and engagement.

 

 

 

  request objectives

1. Strategic Alignment. Which area of ICANN’s Strategic Plan does this request support?

3.3 “Develop a globally diverse culture of knowledge and expertise available to ICANN’s Board, staff and stakeholders.”
 

5.3 Empower current and new stakeholders to fully participate in ICANN activities.

Furthermore, this  proposal is  aligned with ATLAS ll Rec #40 - https://community.icann.org/display/als2/ATLAS+II+Recommendation+40

“ICANN should offer a process similar to the Community Regional Outreach Pilot Program (CROPP), but applicable to short lead-time budget requests not related to travel.

 

During the ICANN 53 ALAC-Board meeting, the ICANN CEO proposed a special funding (e.g. 10,000 USD) seemingly to be used to assist community members during the ICANN53 meeting in Argentina, (See pg 11 https://buenosaires53.icann.org/en/schedule/tue-board-alac/transcript-board-alac-23jun15-en.pdf )

 

 

2. Demographics. What audience(s), in which geographies, does your request target?

All regions with an At-Large presence where At-Large members can do local outreach and engagement.

 

 

3. Deliverables. What are the desired outcomes of your proposed activity?

Outcomes

-           more documented local outreach and engagement activities to the local community about ICANN where and information about ICANN policy issues impacting the local internet community.

-           raising the profile of ICANN in local cities and/or countries, especially if reporting of the local outreach and engagement activities gets reported in the local media.

-           Educate the local technical and non technical community on Internet Issues

-            

-           Recruit new  volunteers with local ALS

 

 

 

4. Metrics. What measurements will you use to determine whether your activity achieves its desired outcomes?

 

-           persons becoming involved in ICANN’s multi-stakeholder communities and taking advantage of ICANN opportunities (such as Fellowship, Nextgen)

-           raising the profile of ICANN in local cities and/or countries, especially if reporting of the local outreach and engagement get reported in the local media.

 

 

 

 

 

 

 

 

Resource Planning – incremental to accommodate  this request

Staff Support Needed (not including subject matter expertise):

 

Description

Timeline

Assumptions

Costs basis or parameters

Additional Comments

RALO funding allocation

July 2016

Approval

 

 

Post Survey

July 2016

 

 

 

 

 

 

 

 

Subject Matter Expert Support:

If local outreach and engagement opportunities are done in facilities with Internet access, an Adobe Connect room can be made available to allow for remote subject matter experts to present and be able to answer questions from the audience.

Technology Support: (telephone, Adobe Connect, web streaming, etc.)

If local outreach and engagement opportunities are done in facilities with Internet access, an Adobe Connect room can be made available to allow for remote participation including remote speaker participation who can serve as subject matter experts

Language Services Support:

Given that this initiative is for local outreach and engagement, it is not anticipated that language services such as interpretation would be needed unless needed by remote subject matter experts that don’t speak the local language.

 

 

Other:

 

Travel Support:

 

In case the organiser has to travel distance of more than 80km to a venue where the outreach and engagement is to take place, travel receipts should be provided and a refund requested. Travel may not include accommodation costs with an assumption that the organisers are not required to spend the nights in the respective geographic area.

 

Potential/planned Sponsorship Contribution: