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Item remains on the Council agenda Item is to be completed but off the Council agendaItem completed

Topic

Entry Date (E)

____________

Target Date (T)

Action Item

Responsible Council Member

____

Responsible Staff member

Additional Notes

Adoption of the Final Report on the Protections for Certain Red Cross Names

IN PROGRESS


 

  • ICANN staff, WG leadership to collaborate with NCSG members to help them better understand legal basis and rationale for protections.
  • ICANN staff to send recording of final WG call to NCSG Council members.

Mary Wong Steve Chan


EPDP UpdateIN PROGRESS

 

  • Council liaison to the EPDP to provide an updated work plan and weekly updates to the Council list
Rafik Dammak

GNSO2 ReviewIN PROGRESS

 

  • ICANN staff to submit the GNSO2 Review Implementation Final Report to the OEC of the ICANN Board of Directors for its consideration.

  • GNSO Council to disband the GNSO Review Working Group after the Implementation Final Report has been approved by the ICANN Board of Directors.

  • Council leadership to send sincere thanks to GNSO Review Working Group leadership and members.
Julie Hedlund

GNSO Review of ICANN62 GAC CommuniqueCOMPLETED

 

  • While the GNSO Council review of the GAC Communiqué has already been sent to the ICANN Board, and the GAC Chair informed of this action, ICANN staff to inform the ICANN Board and the GAC Chair of formal Council adoption.
Nathalie Peregrine

IFR teamIN PROGRESS

 

  • Council to consider selection process by which a GNSO appointed member of the IANA Function Review (IFR) team will be selected to serve as the GNSO co-chair on the IFR as the ICANN Bylaws stipulate that “(d) The IFRT shall be led by two co-chairs: one appointed by the GNSO from one of the members appointed pursuant to clauses (c)-(f) of Section 18.7 and one appointed by the ccNSO from one of the members appointed pursuant to clauses (a)-(b) of Section 18.7”.

Heather Forrest Donna Austin Rafik Dammak

Marika Konings


Geo Regions ReviewIN PROGRESS

 

  • Heather Forrest to follow up on status of Board review of Geo Regions Review. Cheryl Langdon-Orr, as chair of the WG, may be asked to provide an update on the recommendations, as early as the September Council meeting, though the Council has no action to take at this time.

Heather Forrest

Marika Konings


Consideration of CCWG-Accountability WS2 Final Report

IN PROGRESS

 

  • Councilors and their respective SG/Cs to consider Final Report in preparation for future vote at Council.

Heather Forrest Donna Austin Rafik Dammak Marika Konings


Next steps following adoption of ICANN Board Temporary Specification

IN PROGRESS

 

  • Council Leadership to communicate that Council has reached agreement in principle that the Expedited Policy Development Process (EPDP) is the proper mechanism to address the Temporary Specification to the ICANN Board.
  • Council to begin some initial EPDP processes (e.g., initiation, charter drafting).
  • Councilors to share feedback on Temporary Specification mapping document on Council mailing list.
  • Council Leadership to follow up with the ICANN Board regarding its question 5 in this document: https://gnso.icann.org/sites/default/files/file/field-file-attach/olive-to-forrest-12jun18-en.pdf
  • Council Leadership to investigate whether the IPC and/or BC might be open to allowing the Council to drive one of the group’s Cross-Community sessions.
  • ICANN Staff to update ICANN62 schedule placeholders to reflect EPDP charter drafting/initiation. Also, change the closed Tuesday 09:00-10:15 session to an open one.
  • ICANN Staff to circulate draft of EPDP initiation request and draft charter
  • ICANN Staff to circulate Doodle poll to allow for Councilors to meet and discuss the EPDP initiation/charter drafting prior to ICANN62; subsequently, schedule meeting.
  • Council Leadership to follow up with the ICANN Board/ICANN Org to have them designate what they feel is within the picket fence for the Temporary Specification.
  • ICANN staff to adjust the existing action on the Temporary Specification topic to note link between the development of a post mortem on the RDS PDP and the closure of that PDP. Request that Post mortem is completed by end of July so that it can be shared with the Council in conjunction with the reminder on PDP3.0.
  • Council to develop next steps in preparation for possible adoption of temporary policy by the ICANN Board which would kick off a one year PDP.
  • Heather Forrest to follow up with Cherine Chalaby to see if there is any new information from the Board.
  • ICANN Staff to create Google Doc to capture input from Councilors and their respective SG/Cs about what should be discussed in meeting with the ICANN Board.
  • By 1 June, Councilors to seek input from their respective SG/Cs to determine what they believe should be discussed in meeting the with the ICANN Board, and enter the information in the Google Doc created.
  • ICANN Staff to schedule meeting with the Board to take place shortly after 1 June.
  • ICANN Staff to create doodle poll to schedule extraordinary meeting on or around 14 June.
  • RDS PDP Leadership to prepare post mortem on what took place in the PDP to be completed by end of July so that it can be shared with the Council in conjunction with the reminder on PDP3.0. Receipt of the post mortem will mark the closure of the RDS PDP.
  • Council leadership to consider and propose options for closure of the PDP on gTLD Registration Data Services. Include item on August Council meeting agenda.
  • ICANN staff to communicate the results of the EPDP motion to the GNSO SG/Cs as well as ICANN SO/ACs and to make arrangements for the EPDP Team to commence its deliberations as soon as feasible.

Heather Forrest Donna Austin Rafik Dammak

Marika Konings Caitlin Tubergen Nathalie Peregrine


Short-Term and Long-Term Options to Adjust the Timeline for Specific Reviews

COMPLETED

(T) 

  • Council to determine next steps, which could include 1) requesting Q&A with MSSI; 2) convening a drafting team and drafting a letter, and/or; 3) filing a public comment to one or both of the short-term and long-term public comment proceedings.
  • Donna Austin and Carlos Raúl Gutiérrez to prepare draft response(s) and share with the Council the week of 23 July 2018.

Heather Forrest Donna Austin Rafik Dammak Susan Kawaguchi Carlos Raul Gutierrez

Marika Konings


PDP 3.0

IN PROGRESS

 

 

  • Staff to consolidate input and comments into a Google document.
  • Staff to propose next steps (e.g., identify goal for ICANN62 and plan backwards).
  • Council to review and provide feedback on PDP 3.0 Discussion Paper by 8 June.
  • Council to extend deadline for SG/C feedback until 15 August 2018
  • Council Leadership to develop proposed plan and timeline to progress project in preparation for a public consultation at ICANN63.
  • Council leadership to propose and plan for next steps, expected to be a webinar with a preliminary target as the first week of September.

Heather Forrest Donna Austin Rafik Dammak

Marika Konings


SubPro/RPM Consolidated timeline

IN PROGRESS

 

  • Council liaisons to the respective PDP WGs to review Sunday Working Session and extract notes and action items.
  • Council liaisons to the respective PDP WGs to work with PDP WG leadership to expand timeline to include potential implementation steps/scenarios.
  • Council liaisons to WGs to scope the issue and understand requirements/dependencies between the two PDP WGs.

Donna Austin Paul McGrady k drazek

Mary Wong Steve Chan


CSC and IFR Review

IN PROGRESS

 

  • Donna Austin and Philippe Fouquart to lead small team to suggest ways to avoid overlap between reviews; coordinate with the ccNSO in doing so.
  • ccNSO and GNSO Councils to conduct an analysis of the requirements of the IANA Naming Function Review and the CSC Effectiveness Review with a view to creating synergies and avoiding overlap.

Donna Austin Philippe Fouquart

Marika Konings


CSC Charter Review

COMPLETED

 

 

  • ICANN Staff to call for volunteers to form small drafting team (Rafik Dammak volunteered so far) to develop Council input on the proposed changes to the Customer Standing Committee Charter (CSC) (see https://www.icann.org/public-comments/csc-charter-rt-initial-2018-04-11-en);
  • And Small drafting team to submit proposed Council input to the Council for consideration in time for the next GNSO Council meeting on 24 May. Deadline for submission of comments is 1 June.
  • Councilors to review draft comments on the “Review of the Customer Standing Committee (CSC) Charter” and provide suggested edits.
  • Rafik Dammak to submit comments on behalf of Council, on the basis of non-objection, by 1 June deadline.
  • ICANN staff to inform the ccNSO that the GNSO Council approved the changes made to the CSC Charter as a result of the Charter Review Process.
  • Council leadership to work on a joint communication with the ccNSO Council to inform the CSC that the Amended Charter has been ratified and should now be put into place.

Rafik Dammak Donna Austin Philippe Fouquart

Marika Konings


Updated Charter for the Cross Community Engagement Group on Internet Governance

IN PROGRESS

 

  • GNSO Council to seek clarification about the level of resources expected to be allocated to the Cross Community Engagement Group on Internet Governance.
  • GNSO Council Liaison to the ccNSO to coordinate with the Country Codes Names Supporting Organization (ccNSO) as the Cross Community Engagement Group on Internet Governance seeks to resolve concerns identified by the ccNSO Council.
  • GNSO Council to determine if it will serve as a Chartering Organization, if the Cross Community Engagement Group mechanism supports Chartering Organizations.

Heather Forrest Donna Austin Rafik Dammak Philippe Fouquart

Marika Konings


Drafting Team on charter related to the next steps for the ICANN Procedure of Handling Whois conflicts with Privacy

IN PROGRESS

 

 

  • GNSO Council, after having considered the 1 August letter from Akram Atallah and receiving a brief update from GDD on its 24 August Council meeting, should determine next steps for reviewing the Whois Procedure.
  • Drafting team members to share draft charter and identified questions in charter with respective SG/Cs for feedback, following which the drafting team will review this input and finalize the charter for GNSO Council consideration.
  • Council to consider adoption of charter at its upcoming meeting
  • ICANN Staff to circulate a call for volunteers (subsequent to the initiation and chartering process for the EPDP on the Temporary Specification) to the GNSO Stakeholder Groups, with the request for each Stakeholder Group to appoint up to 3 members to the Implementation Advisory Group (IAG). The call for volunteers should also be more widely circulated to seek volunteers to serve as participants and observers to the IAG. To be discussed at August 2018 Council meeting.
  • ICANN staff to adjust the existing action item on the ICANN Procedure of Handling Whois conflicts with Privacy topic to reflect that the call for volunteers should occur subsequent to the initiation and chartering process for the EPDP on the Temporary Specification. To be discussed at August 2018 Council meeting.
  • Call for volunteers to be delayed at least until the EPDP hits the milestone of publishing its Initial Report. Council to discuss this topic once that milestone is hit.

Michele Neylon Paul McGrady k drazek Stephanie Perrin Pam Little

Marika Konings Nathalie Peregrine


GNSO members for the ICANN Accountability and Transparency (ATRT3) Review Team

IN PROGRESS

 

  • GNSO Secretariat to communicate resolved #1 (“The GNSO Council nominates, ranked in order: Brian Cute (RySG), Wolfgang Kleinwächter (NCSG), Stéphane Van Gelder (RySG) as its primary three candidates for the ATRT3. Furthermore, the GNSO nominates, in ranked order: Tatiana Tropina (NCSG), Michael Karanicolas (NCSG), Adetola Sogbesan (BC), Erica Varlese (RySG) to be considered for inclusion in the ATRT3 by the SO-AC Chairs should additional places be available that need to be filled.”) to the staff supporting the ATRT3.
  • GNSO Secretariat to inform the endorsed candidates that the GNSO Council expects that if selected for the ATRT3, the applicant will represent the views of the entire GNSO community in their work on the ATRT3, and provide regular feedback as a group on the discussions taking place in the ATRT3, as well as the positions being taken by GNSO Review Team members. (to be completed after meeting with other SO/ACs to determine final Review Team membership)
  • Staff supporting the ATRT3 and application process to send a response to those applicants who did not receive endorsement for this Review Team, thanking them for their interest and note their importance in the event an alternate is needed in the future. The response should encourage them to follow the ATRT3 work, participate in Public Comments and community discussions, and to apply for future opportunities within the GNSO Community as they arise. (to be completed after meeting with other SO/ACs to determine final Review Team membership)
  • ICANN Staff to post GNSO Council Leadership letter to GNSO nominated ATRT3 members on the GNSO Correspondence page.
  • Standing Selection Committee to check with selected candidates and determine if they are still interested in serving on the ATRT3.
  • ICANN staff to ask MSSI what the expected timeline to begin work is, once the short/long-term review public comment periods conclude. Inquire as well if they are intending to run an additional call for volunteers.
  • Council Leadership to ask other SO/ACs if they have a need for an additional call for volunteers.

Nathalie Peregrine

IGO-INGO Access to Curative Rights Protection Mechanisms

IN PROGRESS

 


  • Susan Kawaguchi to collaborate with the PDP WG and staff to develop a draft final report for preliminary consideration by the GNSO Council (targeting May meeting).
  • Susan Kawaguchi and Heather Forrest to prepare report on the usage of the 3.7 Appeal Process contained in the GNSO Operating Procedure that is intended to capture the process used and lessons learned.
  • ICANN staff to inform the IGO-INGO CRP PDP WG that the GNSO Council resolved that the Working Group, in line with the Council’s priority to ensure responsible allocation of resources and timely management of the PDP, the Final Report be submitted in time to meet the July 2018 GNSO Council meeting document deadline.
  • Councilors to review Final Report, especially in the broader context of the appropriate overall scope of protection for all IGO identifiers, in preparation for consideration as early as the August Council meeting.
  • ICANN staff to inform the ICANN Board and the GAC that the IGO-INGO Access to Curative Rights Mechanisms PDP Working Group has completed its work and forward a copy of the Final Report to them
  • Councilors to review Final Report and options flowchart, then prepare a list of questions by 31 August 2018 that they have, for response by the WG leadership, WG liaison, WG members, or staff as appropriate.
  • ICANN staff to work with the GNSO Chair and Council liaison to determine possible ways to address concerns regarding some of the PDP recommendations within the scope of the PDP Manual, in light of the fact that the WG has not identified any recommendations as being interdependent.

Susan Kawaguchi

Mary Wong Steve Chan


Consensus Policy Implementation Framework

IN PROGRESS

 

 


  • Councilors to review proposed amendments to the Consensus Policy Implementation Framework (CPIF) and if desired, disseminate to their respective Stakeholder Groups/Constituencies. The goal is to ensure feedback is returned to ICANN org in a timely manner and allow for them to provide a proposed final version by the end of July.
  • Councilors to review Post Implementation Consensus Policy Review Framework (PICPRF) process diagram and complete survey by 18 May (see https://www.surveymonkey.com/r/postimplreview).
  • ICANN staff to provide Consensus Policy Implementation Framework (CPIF) updates and related slides to the Council list.
  • Council to determine by 31 July 2018 whether the proposed updates are acceptable or determine if something further is needed (e.g., webinar)

Heather Forrest Rafik Dammak Donna Austin

Marika Konings



  • Strategic Planning Session (SPS) Action Items


SPS SegmentEntry DateAction ItemResponsible PartyAdditional Notes
What is the GNSO Council and what does it do?
  • Council leadership to consider adding references to relevant ICANN Bylaw sections for agenda items on the GNSO Council agenda, following the example of the ICANN Board. 
  • Council to discuss with the ICANN Board on Day 3 what can be done to facilitate understanding and communication between the GNSO Council and the ICANN Board – may require more than 1 hour at every ICANN meeting. 



Role and responsibilities of Council leadership
  • Council to consider whether existing mechanisms provide for sufficient opportunity to conduct “emergency” consultations to allow for GNSO Chair to gather input on certain topics and/or decisions that need to be taken. 
  • Council members to provide leadership team with feedback on leadership team’s performance & actions on a regular basis. 
  • Current Council Chair (Heather Forrest) to provide report at the end of her term outlining main challenges / concerns / recommendations in fulfilling the role. 
  • Council to consider whether Council leadership should have a contract / letter of appointment that would outline role, responsibilities and expectations. 


Role of Council liaisons
  • Staff to update liaison document based on input provided and circulate it to the Council for further review and discussion.
  • Council to reconfirm liaisons to PDP WG, IRTs and other projects once agreement has been achieved on the role and responsibilities of liaisons.


Changes to GNSO Operating Procedures and related governance documents to facilitate participation in Empowered Community


How to manage Council’s 2018 workload: strategies to increase effectiveness
  • Council leadership to develop clear timeline for action items listed hereunder as well as who will be responsible for delivering on these.
  • Engage with PDP leadership teams at ICANN61 during GNSO weekend sessions to discuss state of work, identify challenges and possible paths forward. Council leadership team to review ICANN61 schedule and carve out time for this discussion. 
  • Develop a white paper on incremental changes to the PDP that outlines these discussions as well as main findings of staff discussion paper to engage the broader community in this conversation. 


What does Council need/want to achieve in 2018, and how to do this?
  • Donna Austin to share comments on scheduling of cross-community discussions with the GNSO Council.
  • Staff to keep project timing planning document up to date and share it with the Council prior to every ICANN meeting to facilitate review and oversight of timelines. Explore whether there is a more dynamic way in which the document can be publicly shared. 
  • Council leadership to reach out to leadership of Curative Rights and Reconvened WG on RCRC to see whether it is feasible to deliver Final Reports within 6-month timeframe.
  • Council leadership to notify ICANN Board with regards to PDPs that are expected to deliver to finalize their report shortly so that concerns or issues can be raised prior to GNSO Council consideration. 
  • Council leadership to request update from GNSO-appointed members to RDS Review Team at upcoming GNSO Council meeting.
  • Council to explore mechanisms and tools for monitoring / reviewing costs related to PDP WGs with a view to improving efficiency and effectiveness
  • Council members to review framework for post-implementation reviews and provide input. Council leadership to add this to an upcoming Council meeting agenda to continue this discussion. Council to consider forming a small group of volunteers to work with staff on further developing the framework. 




  • Other Council Related Action Items


TopicEntry DateAction ItemResponsible PartyAdditional Notes
CSC and IFR Review

 

  • Donna Austin and Philippe Fouquart to lead small team to suggest ways to avoid overlap between reviews; coordinate with the ccNSO in doing so, provide report.
  • Donna Austin and Philippe Fouquart to lead small team to suggest ways to avoid overlap between reviews; coordinate with the ccNSO in doing so












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