Date: Monday, 12 March 2018

Time: 12:15-13:15 Local Time / 16:15-17:15 UTC (For the time in various timezones click here)

Meeting Number: AL.Sec/CC/0318/1

How can I participate in this meeting? English Conference ID = 1638

¿Cómo se puede participar en la teleconferencia? Spanish Conference ID = 1738

Adobe Connect Room: https://participate.icann.org/sju61-102abc

Meeting Room: 102

Participants

EUR: Olivier Crépin-Leblond, Wale Bakare

AF: Mohamed El Bashir, Fatimata Seye Sylla, Sarah Kiden

AP: Satish Babu, Ali AlMeshal, Lianna Galstyan, Pavan Budhrani

LAC: Humberto Carrasco, Maritza Agüero

NA: Eduardo Diaz, Glenn McKnight

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Dial-out Participants

EN: Wale Bakare

ES:

Apologies:

Staff: Silvia Vivanco

Remote Participation Management: Evin Erdoğdu

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Action Items: EN

AC Chat Transcript: EN

Recording: EN, ES

Transcript: EN, ES

1. ATTENDACE

RALO	LEADERSHIP*	**
AFRALO	Mohamed El Bashir (C)
AFRALO	Fatimata Seye Sylla (S)
APRALO	Satish Babu (C)
APRALO	Pavan Budhrani (S)
EURALO	Olivier Crépin-Leblond (C)
EURALO	Wale Bakare (S)
LACRALO	Humberto Carrasco (C)
LACRALO	Maritza Agüero (S)
NARALO	Eduardo Díaz (C)
NARALO	Glenn McKnight (S)

*C=Chair, S=Secretary

**P= Present, A=Apology

2 AGENDA

2.1 Discussion Order

Discussion	Lead	Item #	(Allotted Time / Running Time)
Roll-Call	Staff	-	(00:02 / 00:02)
Agenda Approval	Eduardo Diaz	-	(00:02 / 00:04)
Welcome and general introduction	Eduardo Diaz	-	(00:06 / 00:10)
Discussion Items to Close: ICANN 61 Face to Face At-Large Regional Leadership Meeting Agenda NCUC-At-Large joint capacity building session		009 010	(00:05/ 00:15)
Individual Members	Eduardo Diaz	006	(00:30/ 00:45)
Hot Topics	Eduardo Diaz	011	(00:30/ 00:75)
CROP and Other Outreach Programs	Eduardo Diaz	012	(00:10/ 00:85)
Secretariat Report	Eduardo Diaz	005	(00:04/ 00:89)
Metrics and accountability	Glenn McKnight	014	-
Best practices from each RALO showcasing the best of the best	Glenn McKnight	015	-
Effective communication styles and tools	Glenn McKnight	016	-
CROP	Eduardo Díaz	007	-
RIR/RALO MOUs	Eduardo Díaz	008	-
Any Other Business (2.3)	Eduardo Díaz	-	-
Next Meeting (3.0)	Eduardo Diaz	-	(00:01/ 00:90)

2.2 Discussion Items (XX)

ITEM 009: ICANN 61 Face to Face At-Large Regional Leadership Meeting Agenda

LEAD: Eduardo Díaz

OPEN: 27 February 2018, CLOSED: 27 February 2018

DESCRIPTION: This discussion item was created to create the agenda for the face to face At-Large Regional Leadership meeting that will be held during the ICANN 61 Public Meeting in Puerto Rico. Suggested ides are:

Election time line : To synchronize election time lines across all Ralos
Individual members (ITEM 006) : Continue discussions on how RALOs are implementing it and reach agreement on ways forward to standardize the treatment of individual members across all Ralos
Hot topics : To reach agreement on what are the two most important current policy issues affecting end-users and develop an understanding on how each region should generate a policy advise statements for ALAC consideration on these.

→ 27 February 2018: [Recording: 29:32] [Discussion]: The following items were selected to be in the Face to Face agenda: Hot Topics - How can we use these to develop policy advise from the region, Individual Membership - We are doing different things in different RALOs. How can we do things in a similar way so there’s no confusion between organizations about how they do this?, CROP and other Outreach Programs - The most important way that you can bring people and continue bringing new people and new ideas into this discussion is by going out there and telling people what ICANN does and for them to come and participate. To do this you need to have in place well defined and supported outreach programs. These are in the process of being eliminated or have been eliminated all together. For example, Outreach and engagement without CROP is an important thing to discuss. What can us as region do to mitigate this trend?, Showcases - Do we need to collect the showcase more to successes that we have in our policy work or our ALS’s policy work relating to ICANN? Should we shift the focus of these events?, Metrics and accountability, Best practices from each RALO showcasing the best of the best and finally Effective communication styles and tools. There was also an agreement to have this meeting every month and be shared by the regional chair of the following ICANN meeting. [Decision]: Items were defined. Close.

ITEM 010: NCUC-At-Large joint capacity building session

LEAD: Olivier Crepin-Leblond

OPEN: 27 February 2018, CLOSED: 27 February 2018

DESCRIPTION: This item is to announce that there is an NCUC-At-Large joint capacity building session taking place on Saturday 10 March 2018, 15:15-16:45 during the ICANN 61 in Puerto Rico.

→ 27 February 2018: [Recording: 11:50] [Discussion]: Announcement given. [Decision]: Carry forward to next meeting to report on the meeting results

ITEM 005: Secretariat Reports

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to reach an understanding about :

Is the Wiki page title correct?
Why these reports are used for?
Who reads them?
Are they necessary at all?

05 February 2018: [Recording: 49:00] [Discussion]: The usefulness of the monthly RALO Secretariats reports was discussed. Decision to keep reports for now. EURALO: use them as a main repository of information and as evidence of the work performed. It will continue reporting. AFRALO: updated it from time to time but do not see any value. Most probably will not continue to report. NARALO: will continue to report for the time being. A permanent link to the newsletter Wiki may be all that it will be provided. APRALO did not comment. LACRALO: found value in keeping up with the report. Its will continue reporting [Decision]: Carry froward to next meeting to recommend closing this discussion item.

27 February 2018: [Recording: XX] [Discussion]: During ICANN61 there is going to be a discussion on the newsletters in a session on Sunday afternoon for the ALAC and the regional leadership session. It was suggested to not close this for the time being. The session is not just going to be focused only on the secretariat report but on other items as well such as the ALAC monthly reports, the liaison, and the working group reports. [Decision]: Carry forward to next meeting.

→ 11 March 2018: [Recording: XX] [Discussion]:

back to agenda

ITEM 006: Individual Members

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to learn how the RALOs are implementing individual members in their space. This one is one of the BIG recommendations of the At-Large review.

05 February 2018: [Recording: 1:08:00] [Discussion]: NARALO - has individual members, the group has a single vote. EURALO - has individual members, they have grouped into an Ad-Hoc ALS with its own web page, the group has a single vote. AFRALO - has individual members, the group do not have a vote. APRALO did not comment. LACRALO - discussing the issue of having individual members [Decision]: Carry forward to next meeting.

→ 27 February 2018: [Recording: XX] [Discussion]: To include in F2F agenda: We are doing different things in different RALOs. How can we do things in a similar way so there’s no confusion between organizations about how they do this? [Decision]: Carry forward to next meeting

→ 11 March 2018: [Recording: XX] [Discussion]:

back to agenda

ITEM 007: CROP

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to learn how each RALO goes about making sure that their members use this program and how effective it has been so far. For example:

Who/How are trips selected/decided?
Has this program help in increasing your membership?
How have you measured this? Do you have the impression that the same people in the region is the one that use this program every year?
Any ideas on how to make it better?

05 February 2018: [Recording: XX] [Discussion]: This item was not discussed. [Decision]: Carry forward to next meeting

→ 11 March 2018: [Recording: XX] This program is going away. There is no point in discussing going froward. [Discussion]: Close

ITEM 008: RIR/RALO MOUs

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to learn how each RALO is managing this relationship. For example:

How do they support your RALO?
Do you participate in each other meetings or is it one way only?
Has this relationship helped in increasing your membership? How have you measured this?
Any ideas on how to make it better?

05 February 2018: [Recording: XX] [Discussion]: This item was not discussed. [Decision]: Carry forward to next meeting

→ 11 March 2018: [Recording: XX] [Discussion]: This item was not discussed. [Decision]: Carry forward to next meeting

ITEM 011: HOT TOPICS

LEAD: Eduardo Díaz