Timeline

Start

End

Status

Kick off and Submission period

5 Dec 2017

31 Jan 2018

In progress

staff@atlarge.icann.org 

Submissions Due – send to planning@icann.org

31 Jan 2018

31 Jan 2018

On target

Preliminary review of requests by   ICANN.org

1 Feb 2018

10 Mar 2018

On target

SO/AC consultations at ICANN 61 (by   request, during Constituents’ Day)

11 Mar 2018

16 Mar 2018

On target

Final assessments and recommendations   by ICANN.org

20 Mar 2018

14/ Apr 2018

On target

ICANN Board Finance Committee Review   and recommendation for approval to the Board

1 May 2018

1 May 2018

On target

ICANN Board review and approval at May   Board meeting

15 May 2018

31 May 2018

On target

Access by RALOs for funding of local engagement activities (Draft)

For FY19, the ALAC again requests that each of the five At-Large Regional At-Large Organizations (RALO’s) are given access up to $2,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics.

As shown by the number of useful activities requested and approved to date in the implementation of the similar FY18 ABR, it is clear that opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues.

Giving the RALOs the ability to identify local engagement activities which they can self-organize provides ICANN and the At-Large Structures with an efficient local team that is knowledgeable on ICANN policies. This results in grass-roots awareness-raising of ICANN in local communities.

This project saw significant increase in the number of requests and successfully implemented local events. An additional year of ABR funding would allow this program to build on its success in allowing RALOs and At-Large Structures to reach out to and engage with local communities.

ALAC Leadership Team (ALT) Strategy Sessions (Draft)

This request is for a post-ICANN meeting ICANN Meeting Review and Planning Session. It will occur at the end of each ICANN meeting held in FY19 and will include the ALAC Leadership Team (1 person per Region), the Liaisons to other AC/SOs, other advisors to the ALT (typically the recent past ALAC Chairs of not there in some other capacity) and critical At-Large support staff.

This strategy meeting will include a number of components:

1. Debriefing on the meeting just completed.
2. Address issues that have arisen during the meeting
3. Plan for ALAC actions over the coming months.
4. If available and practical, meet with senior ICANN staff (Chair of the Board, CEO, Senior Vice President, Policy Development Support – such interactions have proven very constructive in the past),

Our experience is that in the absence of such a meeting, people disappear immediately for 1-2 weeks to either relax (rare!) or to catch up on their real lives and jobs after being at the ICANN meeting (often taken as vacation time from their real jobs). We then spend considerable time scrambling to get organized again and we inevitable do not quite make it, decreasing the ALAC and leader effectiveness and significantly increasing stress (on both volunteers and staff).

In contrast, the ALT Strategy Meetings held to date at the last several ICANN Meetings through previous ABRs have provided space for key discussions on ALAC policy, priorities, and leadership challenges resulting in solid actions that have considerably advanced the work of the ALAC. The ALT Members have expressed that these meetings have provided exceptionally important opportunities for strategic development and team-building.

Several other AC/SOs increasingly hold inter-sessional meetings lasting several days with additional travel and accommodation to allow for strategic thinking environments. However, the ALT currently has found that these half day strategy sessions are sufficient for the time being.

IGF Global Engagement and Capacity Building

AT-LARGE

Outreach and Engagement Sub-Commettee

AT-LARGE GLOBAL ENGAGEMENT AND CAPACITY-BUILDING AT THE IGF Location to be determined , Date to be announced

Our experience from the Dec 2017 at the IGF Geneva we saw tremendous success in outreach and engagement at the event with a well organized booth presence and coordinated workshop activities

KEY OBJECTIVE: To coordinate an effective At-Large Outreach Strategy targeting global stakeholders in the Internet Ecosystem to heighten awareness about At-Large, its role within ICANN and its activities (via outreach at the booth and formal participation in IGF workshops).  

Proposal Objectives

The original objectives of this proposal is to coordinate an effective and sustainable At-Large IGF Outreach Strategy that Incorporates relevant outreach objectives from ICANN’s Strategic Plan - in particular, to:

• promote ICANN’s role within the context of At-Large, targeting global stakeholders within the Internet Ecosystem who are not yet engaged with ICANN and by coordinating a more proactive and collaborative approach to the outreach of other sections of the ICANN community.

• take ICANN’s multi-stakeholder model to the world by way of a heightened participation and engagement of a balanced representation of At-Large’s diverse community, within an existing international internet governance ecosystem

• enable At-Large participants to address internet governance issues within a global, trusted and inclusive multi-stakeholder internet governance ecosystem, by submitting successful workshop applications to enable their full participation in the IGF 2017 programme
  
  

Target Deliverables

• Enhance ICANN At-Large engagement within the arena of global internet governance

• Manage a booth which will enhance reaching out to potential individuals and/or organisations who will contribute to At-Large’s bottom up approach to engaging key stakeholders in At-Large and the ALAC policy development process.

• Coordinate and participate in a directed capacity building about the RALO structures and activities of ICANN in order to engage more stakeholder interest in joining At-Large

• Participate in other IGF activities that will encourage wider specific regional outreach in the name of their RALO (for example the APrIGF session which happens at each Global IGF, or a SIDS session on some IG topic relevant to APC SIDS)

• Participate in five IGF Targeted Sessions accepted by MAG to increase the opportunity to build awareness and self promotion

• Build a long term sustainability plan
  

This is the third phase of this highly successful program. The FY’2018 request was proposed by ALAC. The FY’ 2017 inaugural request was proposed as a community special request project by Native Public Media (NPM), an ALS based in NARALO.

To make the most of the generous opportunity via ICANN, vested global indigenous mentors are paramount in bridging the importance of ICANN’s work to that of indigenous communities around the world.  Mentors bridge the work post ICANN Fellowship engagement making the program meaningful, lasting, and relevant across Indigenous communities and raising the impact of ICANN’s work globally. 

The results achieved from their participation were above expectation and the impact generated resulted in thousands of people getting to know about the program. The ambassador from Bolivia was interviewed on TV in an indigenous language program to discuss Internet policy and how other communities can participate. One of the indigenous fellows from the USA presented the program during the IGF2017 closing ceremony, an event with over 3200 registered participants. The community empowerment this program enabled will continue to be acknowledged for decades as ICANN participants immersion on the community is, in average, 3 years at least.

Because of the success of the past year we were approached by RightsCon to create a session on indigenous issues. The program is also enabling an increase in the number of ALSes within the LACRALO and NARALO areas. There is also increasing awareness in Africa on Indigenous issues. In this second year of the Global Indigenous fellowships we would like to expand the program even more.

For our last fellowship to ICANN 61 we have over 155 applications and would love to be able to add an additional two ambassadors so that we can have ambassadors from many more regions of the world.

Diversity in ICANN Leadership Bodies

(Draft)

Olivier Crepin-Leblond (EURALO)

The diversity includes a broad range of data. To enhance diversity we need to be able to collect those data.

It will be useful to gather the data both from an historical point of view and from a current and future situation.

All the ICANN leadership bodies can be concerned but the first one to be discuss (as the data are already collected and in the last mile to be analyzed) must be the Board.

In future steps (specifically going to a workshop during 2018 IGF) we will need to take into account other leadership bodies of other Internet Governance structure (Internet Society, IETF, IGF MAG…).

Workshop's themes:

- what is Diversity (based on the WS2 ccwg-ICANN accountability document)?

- what are the data that need to be collected?

- evolution of diversity in various ICANN leadership groups

- how to enhance diversity in ICANN leadership groups?

Research/Study and Meeting EURALO/At Large/otherSO/AC joint workshop at one ICANN6x (FY2019)

Financial Request: (Travel Support)

Additional one person from EURALO, one from At-Large and one per body concerned will get involved in this workshop.

And 5 people to IGF 2018.

Internet-of-Things (IoT) and the Increasing Governance Challenge Ahead

IGF 2018 Workshop 

(Draft)

The IoT evolution includes a broad range of industries, including the automotive, finance, consumer electronic devices, retail services, manufacturing, agriculture and other sectors important for sustainable development of the humanity. Central to the solutions and deployments of IoT is unified communication. The unified communication relies heavily on the All-IP-Based scheme for end-to-end delivery of IoT solutions.

All-IP-Based Deployment: what about the Internet architecture evolution? All things Internet rely on implementation and deployment as a set of unified protocols, numbering and addressing. What is the role of numbering and naming in IoT environment?

Workshop's themes:

- what is IoT, how to move the public perception from “smart coffee machine” to industry 4.0?

- evolution of IoT protocols and networks and impact on governance

- IoT (small and big) data parsing, building behaviour models and future risks to privacy of individuals

- cross border IoT (IIoT) data exchange and role of governments

- critical infrastructure: bikes vs. nuclear plants. How do we manage critical objects? Do we really want to connect everything to the Internet?

- IP-less communications: All-IP-Based is not a religion, but business approach. At what conditions is there no need to All-IP-Based devices?

- proprietary protocols and war of standards. ISO vs RFC, history repeats or lessons learned?

EURALO IGF 2018 Workshop: At-Large Outreach and Engagement

Financial Request: (Travel Support) 

3 people would be required from the EURALO members, to travel to the workshop. The fund requests for hotel, per diem is $10,000

Support participation of individual users in EURALO

Draft

An association has been created to provide a home for the individual users in EURALO. This association has now grown and has about 40 members. The need is to support the management of the discussions among EURALO individual users about the policy development activities while at the same time promote the association in order to enlarge the number of participating individual users.

In detail, the following activities have been identified:

• to manage an individual users’ mailing list and the EURALO individual users web site http://individualusers.org
• to run polls and votes as needed about policy development activities and decisions
• to conduct periodic meetings in person or teleconference of the EURALO individual users
• to report on activities of the EURALO individual users
• to produce outreach material for involving new individuals

Financial Request:

Technical:

Adobe Connect for teleconferences

Web site development and support

Voting and polling tools

Language Services Support:

Outreach material should be translated in the major European languages, like other EURALO outreach material

Other:

Printing of Brochures

Joint NCUC-EURALO Town Hall Event at ICANN 63 in Barcelona

Draft

EURALO and NCUC organised a Town Hall event at the ICANN Copenhagen meeting. The event consisted of an introduction to NCUC and At-Large during its first part. The second part consisted of an open topical discussion about several policy topics. The proposal is to repeat such an event for the ICANN 63 meeting in Barcelona.

One time activity that is unconflicted - with a potential need to have this activity take place at day -1. The length of the event is 3 to 4 hours (in the afternoon) split into two halves with a 20 minute networking break in the middle.

This Town Hall event is aimed at newcomers: NextGen, Fellows, Onboarding but is open to all. It is proposed  by a single region (EURALO) but should benefit participants from all regions. The format of the session is such that it will appeal to youth too.

Financial Request:

Technical:

This session should be accessible remotely and archived.

Language Services:

Interpretation in French and Spanish would be helpful, considering the location (Barcelona).

Other:

The session will be split by a break with refreshments and canapés. (Tapas)

Travel:

Depending on scheduling an additional hotel night might be needed for panelists (6 people max). All participants need to already be in Barcelona.

LACRALO Leadership Team participation in the 2018 IGF Meeting

DRAFT

Maritza Aguero

(LACRALO)

The 2018 Internet Governance Forum (IGF) is an open and public Forum that brings interested participants from various stakeholder groups as equals, under a multistakeholder process. IGF focuses on public policy issues relating to the Internet and is a unique opportunity for outreach as well as for networking and interacting with several global communities that are otherwise difficult to contact independently.

Several members of LACRALO have been actively participating by remote participation for years and because of lack of funding the cannot attend to this global meeting.

LACRALO is facing a Mediation process so this proposal intents to demonstrate to the 2018 IGF participants that LACRALO can work together in policy discussion and we are open to new members that can really contribute in our Region. Also, to demonstrate the work that LACRALO is doing and improving.

We have noticed that other RALOS have being accepted this kind of proposals successfully and the LACRALO Leadership wanted also to extensively interact with members of other RALOs members, ICANN community members, and the larger IGF Community with the participation of 3 members of its Leadership members at the 2018 IGF.

The specific activities that would be carried out by the three-member, jointly and individually, are:

• Actively participate in different workshops.
• Collaborate and support activities of other LACRALO Members activities.
• Collaborate and support workshops of other LACRALO Members.
• Collaborate with ICANN booth and/or other RALO members, including At-Large Team.
• Provide information about LACRALO / At-Large / ICANN role.
• Carry out outreach and engagement for LACRALO.

This request is submitted with independence with other proposal and/or initiatives presented.

This proposal seeks financial support for travel, accommodation, per diem and visa fees as applicable, for three (3) LACRALO Leadership Members for participation at IGF 2018 with the following activities:

• Improve workshops related to topics of relevance for LACRALO Region.
• Provide LACRALO visibility to the international Community.
• Interact with other international members of the IG Community.
• Learn about new perspectives and examples in the Internet Ecosystem that could be replied in the LACRALO Region, specifically in the capacity building and webinars organized by the LACRALO Leadership.

Explain what is LACRALO and its mission.

Financial Request

Travel Support:

Travel support (flight, hotel, per diem, visa fees) for 5 Leadership Members.

NARALO Spanish Language Brochures and Mailcards

The proposal is to request ICANN Communication department to edit and print the NARALO brochure and Mailcard into Spanish.

NARALO’s Team participation in the thirteenth Annual IGF Meeting

Internet Governance Forum (IGF) is a United Nations forum which provides a platform to discuss the multistakeholder Internet governance issues with the global Internet community and attendees from developed and developing countries. IGF is one of the best and prominent venues to present ICANN as a an exemplary of multistakeholder model in the Internet governance ecosystem.

At last year’s IGF At Large had great success in carrying out outreach at IGF and promoting the multi stakeholder model to the larger, diverse Internet community and also introducing NARALO to many new people. To achieve the two goals of presenting ICANN as the exemplar of Multi stakeholder, to engage with underserved communities within NARALO target area, and to engage and outreach to others in the North American we seek to have two travel spots approved to support to two NARALO members to attend IGF 2017. We would like to hold several workshops and side events at IGF 2018. By allocating travel support from ICANN we will increase the participation of NARALO at the IGF.                                                               

We plan to further expand our activities at IGF 2018 in terms of organizing sessions, outreach and awareness raising. Having learnt from our past successful experience, we will again hold a booth at the venue (if approved); we will submit proposals for workshops and side events requests for IGF and we will participate in shaping the schedule and sessions for civil society day which usually takes place one day before IGF. We will also hold an outreach event.                                                                 

As a followup to the successful IGF GENEVA 2018 our plan is to work closely with the Outreach and Engagement Committee in their efforts to expand At Large and NARALO’s  outreach and engagement efforts at the IGF.

Our activities include:                                                      

• Participation at civil society day (day-1) as well as help shape its agenda

Hold several workshop which focuses on ICANN, At Large, and are targeted at the unserved communities within NARALO, accessibility, indigenous, low

• income
• Work jointly with the At Large booth at the IGF
• Hold an outreach event jointly with the Outreach and Engagement committee
• Coordinated booth activities
• Outreach to the all the booth organizers
• Active participation and promotion at the IGF Workshops
• Participate as a NARALO resource person in different workshops
• Collaborate and support activities of other ALAC Members

Although this RALO request and other RALO requests are submitted separate from the At-Large, it is understood that should both be funded, they are complementary and will need to be synchronized