NARALO Monthly Teleconference
Date: Monday, 20 November 2017
Time: 20:00-21:00 UTC (for the time in various timezones click here)
*** FR Interpretation will be available
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1(800)550-6865, Teleconference EN ID: 1638
Teleconference FR ID: 1838
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Apologies:
Staff: Heidi Ulrich, Silvia Vivanco, Mario Aleman
Interpreters:
Call Management: Gisella Gruber & Claudia Ruiz
Summary Minutes:
Action Items: EN
Recording: EN, FR
AC Chat: EN
Transcript: EN, FR
1. Attendance (X/47)
This section is to record the meeting attendance. The letters* P, A or X are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.
ALS (Total 27 :: 12CA/2PR/13US) - Attendance (X/27)
X - EN - Allan Skuce Pacific Community Networks Association/CA
X - EN - Dana Perry Nova Scotia Community Access Program/CA
X - EN - Dustin Phillips ISOC DC/US
X - EN - Eduardo Díaz ISOC PR/PR
X - EN - Evan Leibovitch Canadian Association for Open Source (CLUE)/CA
X - EN - Garth Graham Telecommunities Canada/CA
X - EN - Grath Bruen Knujon/US
X - EN - Glenn McKnight Foundation For Build. Sustainable Communities/CA
X - EN - Gordon Chillcott Greater Toronto Area Linux User Group/CA - ?
X - EN - John LaPrise Association of Internet Users/US :: ALAC 2017-19
X - EN - Joly Macfie ISOC NY/US
X - EN - Judith Hellerstein Capital Area Globetrotters/US
X - EN - Kenneth L. Whitehurst Consumers Council of Canada/CA
X - EN - Leah Sykmekher ISOC SF/US
X - EN - Loris Taylor Native Public Media/US
X - EN - Louis Houle ISOC Quebec/CA
X - EN - Lynden Price ISOC NC/US
X - EN - Marita Moll ISOC CA/CA
X - EN - Mark Urban ISOC Disabled and Special Needs/US
X - EN - Mike Schoenecker ISOC CO/US
X - EN - Monique Chartrand Communautique/CA
X - EN - Randy Glass America@Large/US
X - EN - Seth Reiss The IP/Tech. Section of the HI State Bar Assoc./US
X - EN - Steve Anderson Open Media/CA
X - EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US
X - EN - Thomas Lowenhaupt Connecting.nyc Inc./US
X - EN - Yubelkys Montalvo Hispanic Educational Tech. Services (HETS)/PR
Unaffiliated (Total 20 :: 2 CA/1PR/16US) Attendance (X/20)
X - EN - Alan Greenberg/CA
X - EN - Daniel Wright/US
X - EN - David Allnut/US
X - EN - Edward Hasbrouck/CA
X - EN - Endrias Zewde/US
X - EN - Javier Rúa/PR
X - EN - Jean Armour Polly/US
X - EN - Jeongwon Ryu/US
X - EN - John Levine/US
X - EN - Jonathan Zuck/US
X - EN - Kristian Stout/US
X - EN - Linda Kaiser/US
X - EN - Michelangelo De Simone/US
X - EN - Philip Righter/US
X - EN - Roland Yarbrough/US
X - EN - Thomas Struett/US
X - EN - Thomas W Campbell/US
X - EN - Wendy Seltzer/US
X - EN - Wes Boudville/US
X - EN - William Cunningham/US
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Others
*P=present/A=apology/X=not present
** EN= English Channel, FR = French Channel
2. Quorum :: Consensus (X/10) - Votes (X/14)
This section is to record if there is quorum for decisions that requires a consensus call or formal vote.
20 November 2017: [Recording: XX] [Decision]
3. Approval of the Agenda & Discussion Order
This section is to record the approval of this meeting agenda and its discussion order.
20 November 2017: [Recording: XX] [Decision] Approved by consensus
4. Resolved Discussions (i.e. Closed or Dormant)
This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.
20 November 2017: [Recording: XX] [Decision]
4. Meeting Discussion Order
ITEM 001: New agenda for monthly meetings
ITEM 006: Creation of Working Groups
ITEM 002: 2018 Individual member representative
ITEM 003: 2018 ALS Alternate representative(s)
ITEM 011: 2018 CROP Program Coordinators (PCs)
ITEM 012: ABR (Additional Budget Request)
ITEM 013: ICANN 61 - two (2) open travel slots
ITEM 009: NARALO Hot Topics
ITEM 007: 2018 & 2019 Time table
ITEM 005: NomCom update report
ITEM 010: ARIN 40 trip reports
ITEM 014: Individual Members Certification Criteria
ITEM 015: NARALO Newsletter
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.
ITEM 017: Outreach WG Update
ITEM 008: Meeting recordings as podcasts
ITEM 004: SOI Updates
5. Current Discussions
This section is for discussions that have been carried forward to this meeting.
6. New Discussions
This section is for new discussions in the agenda for this meeting.
ITEM 001: New agenda for monthly meetings
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: 20 Nov 2017
TYPE: General
DESCRIPTION: Presentation and approval of the new meeting agenda format.
20 November 2017: [Recording: XX] New agenda format was explained and discussed. [Decision]: Approved by consensus. Closed.
ITEM 002: 2018 Individual member representative
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.
20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.
ITEM 003: 2018 ALS voting Rep & Alternates
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.
20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.
ITEM 004: SOI Updates
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).
20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.
ITEM 005: NomCom update report
LEAD: Leah Sykmekher
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: Brief report by our 2018 NomCom representative.
20 November 2017: [Recording: XX] [Decision]: Carry forward to next meeting.
ITEM 006: Creation of Working Groups
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach.
20 November 2017: [Recording: XX] Initial scope and responsibilities for each follows:
ü Policy WG:
o Scope:
§ All policy issues affecting NARALO end-users and/or interest to NARALO members in general
o Responsibilities:
§ Understand policy issues with an aim to become “matter experts” in selected policy issues
§ Prepare NARALO statements/comments for ALAC and/or any other group
§ Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy
ü Education WG:
o Scope:
§ Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.
o Responsibilities:
§ Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”
§ Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group
§ Coordinate with staff the preparation/publishing of educational material for the region
ü Outreach WG:
o Scope:
§ Any outreach program resulting in increasing the NARALO membership base
o Responsibilities:
§ Identify and/or create outreach programs
§ Identify, create and execute metric process to measure results for each program
§ Keep track of deadlines, efforts and results for each program
Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Next is for each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.
ITEM 007: 2018 & 2019 Time table
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: A table with NARALO important dates needs to be created and updated as necessary. Example of these dates are: elections, CROP, fellowship programs, monthly mid/year reports, strategic plans, etc.
20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.
ITEM 008: Meeting recordings as podcasts
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: Currently, if you want to hear a specific NARALO meeting recording you must find where it is located. This is a “PULL” operation. To make it easier for the region, we should recreate these recordings into podcasts and have them available through a subscription. This will make it a “PUSH” operation. This can be extended to other areas like webinars, working groups, etc.
20 November 2017: [Recording: XX] [Decision]: Carry forward to next meeting.
TEM 009: NARALO Hot Topics
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: Policy
DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE. Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.
20 November 2017: [Recording: XX] [Decision]: Carry forward to next meeting
ITEM 010: ARIN 40 trip reports
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: Outreach
DESCRIPTION: Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?
20 November 2017: [Recording: XX] NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.
ITEM 011: 2018 CROP Program Coordinators (PCs)
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: Designate CROP Program Coordinators (PCs) for NARALO.
20 November 2017: [Recording: XX] Glenn and Judith are the current PCs. [Decision]: NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.
ITEM 012: ABR (Additional Budget Request)
LEAD: Heidi Ulrich
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: To inform the region about important updates to the ABR
20 November 2017: [Recording: XX] [Decision]:
ITEM 013: ICANN 61 - two (2) open travel slots
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.
20 November 2017: [Recording: XX] Eduardo informed that he will be using the hotel and per diem budget allocation. [Decision]:
ITEM 014: Individual Members Certification Criteria
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.
20 November 2017: [Recording: XX]. [Decision]:
ITEM 015: NARALO Newsletter
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS.
20 November 2017: [Recording: XX] [Decision]:
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.
20 November 2017: [Recording: XX] [Decision]:
ITEM 017: Outreach WG Updates
LEAD: Glenn McKnight
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.
20 November 2017: [Recording: XX] [Decision]:
7. Any Other Business (AOB)
This section is for any new discussions not in the agenda for this meeting.
ITEM 018*: [Item title here]
LEAD: [name]
OPEN: [open date], CLOSED:
TYPE: [General], [Policy], [Education], [Outreach]
DESCRIPTION: [Brief description]
*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.
8. Next Meeting:
20 November 2017: Monday, 11 December 2017 @ 20:00 UTC - [Decision]: Agreed by consensus. Staff to send invitation.
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Supporting Material
· 2017 NARALO Rules and Procedures
