Sub-group Members:    Avri Doria, Cheryl Langdon-Orr, Dalila Rahmouni, Fiona Asonga, Herb Waye, Jorge Cancio, Rafik Dammak, Renata Aquino Ribeiro, Sebastien Bachollet   (9)

Observers/Guests:  Amal Al-saqqaf, Julie Hammer   (2)

Staff:  Brenda Brewer, Ergys Ramaj, Karen Mulberry, Meghan Healy, Nathalie Vergnolle   (5)

Apologies:  Lito Ibarra, Lousewies van der Laan

** If your name is missing from attendance or apology, please send note to **




 Roll Call

 Review of Actions items

 Review of Draft questionnaire -  Diversity Questionnaire

- Finalization & sending to CCWG Plenary

- Reaching SO/AC

Strawman document:  moving to initial report drafting 


Notes (including relevant portions of chat):

Roll Call

Review of Actions items

·  We'll share the document about Global Account again through the mailing list, and are asking the subgroup to provide input,

·  Action (Nathalie) send a reminder to Chris Gift to send documentation to the subgroup about Global enrollment

·  Action (Sebastien): send an email to the mailing list to summarize the discussion about role of ombuds office in collecting diversity data for those who missed the 
last call, and get a conversation going on the mailing list

Review of Draft questionnaire -  Diversity Questionnaire

- Finalization & sending to CCWG Plenary

- Reaching SO/AC 

·  Renata asking that question that was deleted be re-included

·  Julie: questions 1 and 2 have been put back in

·  Renata: I see that they were re-ordered, but are there, so this is good

·  Rafik: there are comments from Corinne, let's see if we can incorporate those comments and finalize the questionnaire

·  Julie: I agree with Corinne about question 4

·  Renata: I think it is clear enough as it is written now Suggest to keep the question as it is.

·  FIONA ASONGA 2: Yes we keep the question

·  Amal Al-saqqaf: maybe we should remove it

·  Sebatien: we don't need to be too specific. Suggest adding the following after the question: "How is it done?"

·  Renata Aquino Ribeiro: I do not oppose a follow up question

·  FIONA ASONGA 2: I agree with Sabastien's amendment

·  Julie: that's fine, seems like a majority agrees with this suggestion

·  Action (drafting team): amend the question 4 with the amendment discussed today, and give until Friday for the group to confirm we have reached consensus. 

Strawman document:  moving to initial report drafting 

·  Fiona: we are reformatting the strawman according to the template provided for the report. Asking the group to provide comments about the document.

·  Renata: what is the deadline for this, and do we have a drafting team?

·  Fiona: in terms of timing, the WS2 timeline is that we should start reviewing a 1st draft starting in February, so we are right on time if I manage to 
circulate a document today. There are several elements from recommendation #12 that still need to be discussed. All comments from previous 
discussions have been included in the report. 

·  Renata: we should discuss more the suggestion to use the office of ombudsman, and should use the month of February to discuss also the 
other components that we haven't yet discussed.

·  Rafik: to clarify, we haven't had a detailed discussion about the office of diversity. We need to have this discussion, which is why we have an 
action item about that.

·  Renata Aquino Ribeiro: I'd be quite clear we need to address the need for a diversity office in ICANN. And how it can work w/ current structures like 
ombudsman office and this group.

·  Dalila Rahmouni: Yes we need to see all the options for the office

·  Renata: we should think about the visa problem, the problem of accessibility, remote participation, and broad inclusion.


·  Rafik: We are scheduling the next calls for February, invitations will come out soon.

Documents Presented

Chat Transcript

Yvette Guigneaux: (1/30/2017 18:43) Welcome all to the Diversity Subgroup Meeting #11  |Tuesday, 31 January 2017 @ 13:00 UTC!

  Yvette Guigneaux: (19:19) To mute & unmute phone, please press *6

  Herb Waye Ombuds: (1/31/2017 07:01) Morning all

  Rafik: (07:01) hi everyone

  Renata Aquino Ribeiro: (07:03) hi

  Renata Aquino Ribeiro: (07:03) yes

  Nathalie Vergnolle: (07:06) yes, I will

  Dalila Rahmouni: (07:11) Hi ! Sorry fpr being late

  Renata Aquino Ribeiro: (07:11) 1 - Are there any other diversity elements you do not identify on this list?

  Renata Aquino Ribeiro: (07:11) roughly that

  Renata Aquino Ribeiro: (07:11) this is the 1st question which is missing

  Renata Aquino Ribeiro: (07:12) yes

  Renata Aquino Ribeiro: (07:12) I see now question 2 is that one

  Renata Aquino Ribeiro: (07:12) sorry

  Renata Aquino Ribeiro: (07:12) yes, it's good

  Renata Aquino Ribeiro: (07:14) so 4 will be rewritten according to the comment?

  Renata Aquino Ribeiro: (07:14) I'd think it is clear enought

  Renata Aquino Ribeiro: (07:15) so the comment should not be added

  FIONA ASONGA 2: (07:16) Thanks Rafik it is agreeable

  Renata Aquino Ribeiro: (07:20) Leave the question as it is, it is clear enought

  Renata Aquino Ribeiro: (07:20) *enough

  FIONA ASONGA 2: (07:21) Yes we keep the question

  Renata Aquino Ribeiro: (07:21) Disagree on any change

  Amal Al-saqqaf: (07:22) maybe we should remove it

  Amal Al-saqqaf: (07:23) i think it is an analytical question more than a questionaire question

  Renata Aquino Ribeiro: (07:23) alll questions are analytical :)

  Renata Aquino Ribeiro: (07:23) there was a request once for multiple options questions but was decided it would be open ended

  Renata Aquino Ribeiro: (07:24) I do not oppose a follow up question

  Amal Al-saqqaf: (07:24) i mean it'd not have a specific answer i think by the asked group

  Amal Al-saqqaf: (07:25) the other questions are direct

  FIONA ASONGA 2: (07:25) I agree with Sabastien's amendment

  Renata Aquino Ribeiro: (07:27) as the number was supposed to be low, i guess this is it

  Rafik: (07:30) sorry folks, caught cold lately , not in good shape to speak for long time :)

  Renata Aquino Ribeiro: (07:30) could tell. get well soon.

  Renata Aquino Ribeiro: (07:36) ok thanks

  Renata Aquino Ribeiro: (07:36) yes, so we should close this right?

  Renata Aquino Ribeiro: (07:38) by close i mean incorporate the comments

  Nathalie Vergnolle: (07:38) Correct Rafik, the objective is to have a document ready for 1st reading in Copenhagen

  Nathalie Vergnolle: (07:39) So the subgroup needs to reach consensus during the month of February.

  Renata Aquino Ribeiro: (07:40) ok thanks Fiona and Rafik

  Renata Aquino Ribeiro: (07:42) Can you repeat Fiona?

  Dalila Rahmouni: (07:42) I was not able to attend the last meetings. Sorry Fiona I don't heard you. Can you repeat?

  Renata Aquino Ribeiro: (07:42) chopped off the call a bit

  Renata Aquino Ribeiro: (07:42) yes

  Renata Aquino Ribeiro: (07:42) pls

  Dalila Rahmouni: (07:43) Fiona, do you make a refeence to the recommandation of the Office?

  FIONA ASONGA 2: (07:43) yes Dalila

  Dalila Rahmouni: (07:44) I was not able to attend the last calls

  Dalila Rahmouni: (07:45) so what I understand, it is that the question of the office was discussed in the last calls.

  FIONA ASONGA 2: (07:45) The strawman document is now transforming to our first report

  Herb Waye Ombuds: (07:45) please let me know if I can be of any assistance

  Renata Aquino Ribeiro: (07:46) Fiona yes and then we will continue to see it right?

  Renata Aquino Ribeiro: (07:46) Herb thanks I believe it will be needed

  FIONA ASONGA 2: (07:46) Yes Renata

  Renata Aquino Ribeiro: (07:46) Fiona thanks

  FIONA ASONGA 2: (07:46) but in more details

  Renata Aquino Ribeiro: (07:47) Notes: we should discuss more the suggestions regarding office of ombudsman and diversity office, and...

  Renata Aquino Ribeiro: (07:47) pls amend?

  FIONA ASONGA 2: (07:47) Yes Renata

  Dalila Rahmouni: (07:48) Thank you Rafik for this clarification

  Renata Aquino Ribeiro: (07:49) I'd be quite clear we need to address the need for a diversity office in ICANN. And how it can work w/ current structures like ombudsman office and this group.

  Renata Aquino Ribeiro: (07:49) so I agree w/ Rafik

  Renata Aquino Ribeiro: (07:52) Fiona thanks

  Dalila Rahmouni: (07:52) Yes we need to seen all the options for the office

  Renata Aquino Ribeiro: (07:54) apologies I will have to leave the call but will review transcript and try to catch up, also on the mailing list, thanks

  Herb Waye Ombuds: (07:56) Cheers everyone

  avri doria: (07:56) bye

  Amal Al-saqqaf: (07:56) Thank you

  Dalila Rahmouni: (07:57) by

  Dalila Rahmouni: (07:57) bye

  Dalila Rahmouni: (07:57) thank you

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