April 2016
On the ALAC Subcommittee on Outreach and Engagement 2016-04-25 call, discussion focused on what to do for outreach during the ICANN56 meeting in Finland. Noting the challenges on doing outreach soon after midsummer, the intent would to to have one session on Monday with the ICANN fellows and Nextgen participants, with social events on Tuesday afternoon/evening and possibly a civil society networking event. Pre ICANN56, various potential At-Large, civil society stakeholders would be idenitified and contacted to be invited to the meeting and/or social events.
March 2016
The O&E met at the ICANN meeting in Marrakech : https://meetings.icann.org/en/marrakech55/schedule/sun-alac-outreach
February 2016
Two calls this month : ALAC Subcommittee on Outreach and Engagement 2016-02-02 and ALAC Monthly Teleconference - 2016-02-23 focused on Outreach and Engagement activites at Marrakech - see AFRALO Outreach Event Workspace
On the regular ALAC Subcommittee on Outreach and Engagement 2016-02-17, Elizabeth Andrews provided an update on ICANN Learn and the O&E will be notified of changes to ICANN Learn and begin to give feedback on the courses ; there was also an update to the At-Large engagement with ICANN Fellows - see Analysis of ICANN Fellowship Programme and Chris Mondini talked about the preliminary ideas ICANN is planning on enhancing the stakeholder journey in ICANN.
January 2016
The O&E had three calls this month: ALAC Subcommittee on Outreach and Engagement 2016-01-14, ALAC Subcommittee on Outreach and Engagement 2016-01-19 , ALAC Subcommittee on Outreach and Engagement 2016-01-25
The calls on January 14 and January 19 focused on the Outreach activities for the ICANN 55 meeting in Marrakech in March 2016. Various ideas were discussed with AFRALO leadership and ICANN Staff. The current planning can be found at AFRALO Outreach Event Workspace and Daniel Khauka Nanghaka, the O&E cochair will be working with AFRALO leadership and ICANN staff in having separate calls to continue to coordinate event planning for ICANN 55 Marrakech.
On the January 25 call, the FBSC proposal for "Access by RALOs for funding of local engagement activities" that was submitted by the O&E was discussed. See proposal at https://community.icann.org/download/attachments/58000826/FY17-OutreachEngagement-access-by-ralos-for-funding-of-local-engagement-activities.pdf
November-December 2015
On the ALAC Subcommittee on Outreach and Engagement 2015-12-07, there was an acknowledgement of the passing of Roosevelt O. King, a LACRALO member on the O & E LACRALO who passed away in November 2015. Next the O & E members from each RALO gave updates on the RALO Outreach Strategies. Questions were raised on how outreach materials can be sent to CROPP travelers and the types of outreach materials (mailcards, USB drives) and whether local printing of outreach materials can be done.
Next, there was some preliminary discussion on the At-Large ICANN Civil Society Engagement in Fiscal Year 2016 Workspace with a decision to have a call next week to continue the discussions.
On the ALAC Subcommittee on Outreach and Engagement 2015-12-14 call which was for 90 minutes, Glenn McKnight lead the discussions about the At-Large ICANN Civil Society Engagement in Fiscal Year 2016 Workspace continued with Jean-Jacques Sahel, Regional VP, Europe and Adam Peake, Senior Manager. Next Maureen Hilyard introduced some of the Ideas for Engagement Strategies. Some of the other ideas mentioned involved the use of ebooks, infographics, audio books or clips, to better convey At-Large issues. There will be a followup meeting with Chris Mondini on the work GSE is planning to promote stakeholder journeys. There will also be a call to learn more about ICANN Learn.
Laura Bengford, Jeff Salem and Ariel Liang gave an overview of the Get Involved Mock-Up which will be part of the new At-Large Website which the O & E was asked to give input on.
Glenn McKnight and Alfredo Calderon showed an example of the infographics that could be done: http://easel.ly/infographic/d57zij and a possible infographic http://easel.ly/infographic/hd6l79 and YouTube video to promote how At-Large members can get involved.
Afterwards, a preliminary discussion of possible FY17 budget proposals were discussed implementing ATLAS II Rec 40
October 2015
A Face to Face meeting was held in Dublin with Dev Anand Teelucksingh as the remote Chair and Glenn McKnight as the North America Co-chair. The meeting despite being later in the evening was surprisingly well attended which included presentations by JJ Sahel on the Civil Society Engagement document and a presentation by Jeff Dunn and some of the NeXT Gen students. See ALAC Subcommittee on Outreach and Engagement - Dublin 2015-10-20 for meeting recordings and https://community.icann.org/download/attachments/56141958/outreach-and-engagement-icann54-dublin-presentation.pdf for the presentation.
The Civil Society Engagement document can be viewed At-Large ICANN Civil Society Engagement in Fiscal Year 2016 Workspace
Update on CROPP Submiissions by Region
AFRALO
APRALO
EURALO
LACRALO
NARALO- Submission for NTEN
September 2015
On the ALAC Subcommittee on Outreach and Engagement 2015-09-08 call:
- Yuliya Morenets was recommended to be the CROPP RT representative from this SC from EURALO.
- the draft Outreach Strategies for AFRALO, EURALO and LACRALO were presented for comments.
- updates provided on NARALO and APRALO approved strategies.
Additional comments were sought from the RALOs after this call and proposals updated accordingly. The proposals were approved on Sept 14 and sent to the relevant GSE for their review and approval.
On the ALAC Subcommittee on Outreach and Engagement 2015-09-28 call, updates on the RALO strategies were done ; a spreadsheet used by LACRALO members to survey persons and organsiations in countries without ALSes was shown ;
Post ATLAS II Implementation - Outreach & Engagement and Ideas for Engagement Strategies were discussed
August 2015
Held two calls in August : ALAC Subcommittee on Outreach 2015-08-03 and ALAC Subcommittee on Outreach and Engagement 2015-08-17. Dev Anand Teelucksingh was confirmed as the chair and regional ; Maureen Hilyard was confirmed as a regional co-chair from APRALO and the liasion to the At-Large Ad-Hoc New Meeting Strategy Working Party working on outreach matters for the new format of the ICANN meetings. The APRALO Outreach Strategy was reviewed and approved by this WG with the proviso that this strategy can be updated. NARALO also presented their draft outreach strategy for comment.
On the 2nd call, with the NARALO Outreach proposal being approved by NARALO, it was formally approved by this WG. EURALO, LACRALO have yet to submit any ideas for their outreach strategies whilst AFRALO has done some preliminary work on their outreach strategy. A group calendaring solution based on Teamup for tracking and sharing possible outreach events by At-Large and GSE. Also on the second call, members from this WG were selected to be on the At-Large Community Regional Outreach Pilot Program Review Team CROPP RT
June-July 2015
The final trifold brochure was presented at the ICANN 53 meeting - see At-Large Brochure Redesign 2015
The ALAC Subcommittee on Outreach and Engagement page was updated with proposed work items for the rest of 2015.
A call for persons to join the ALAC Subcommittee on Outreach and Engagement was posted to the RALO lists (see NARALO's call ) as an example.
One urgent item is for this group to assist with developing a At-Large Strategy for all RALOs for submission to regional Global Stakeholder Engagement (GSE) for approval. If approval is not done before September 10 2015, then At-Large will not receive CROPP funding.
First call is expected to be on August 3 2015
May 2015
On the ALAC Subcommittee on Outreach 2015-05-15 call, we reviewed two draft styled brochures and made suggestions. The trifold brochure was chosen for and the At-Large Brochure Redesign 2015 page created to make suggestions in time for printing and availability at ICANN 53.
March-April 2015
Group has been changed to ALAC Outreach and Engagement - call for reconstitution will occur soon
Also draft brochures have been produced by ICANN Communication Dept - a joint call with Secretariats and this WG will be organised soon.
January 2015
On the ALAC Subcommittee on Outreach 2014-12-18 call, we'll be working with the ICANN Communications Dept to update our At-Large and RALO tri-fold brochures
December 2014
Had conference call on ALAC Subcommittee on Outreach 2014-12-18 where we discussed the update of our documents (see At-Large Outreach and Engagement Workspace) with the goal of having a drafts prepared for Singapore ;
Also discussed the CROPP RT where concerns were raised the coordination of RALO leadership with their CROPP RT members ; an reminder to the RALO lists to be posted soon.
Also for review ; see how the external events calendar can be better maintained.
September 2014
Had conference call on ALAC Subcommittee on Outreach Teleconference 2014-09-29 where we discussed the Post ATLAS II Implementation - Outreach & Engagement ; At-Large Community Regional Outreach Pilot Program for FY15 ; there was a consensus call for Murray McKercher to be co-chair of the Outreach SC
November 2013
The At-Large procedure to submit travel requests to the CROPP was agreed upon. Members from the Outreach SC were selected to serve on the At-Large Community Regional Outreach Pilot Program Review Team CROPP RT
October 2013
Following a call to the RALO mailing lists to repopulate this WG, The Outreach SC had a call in October 10 2013 to discuss the Community Regional Outreach Pilot Program (FY14) (CROPP) and a At-Large procedure to submit such requests for Outreach travel to the CROPP.
Also discussed was outreach by At-Large members attending the IGF Bali
