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FY17 AC/SO Special Requests


Proposed Requests:

ALAC:

RequestDescription

At-Large FY16 Special Community Request for a Strategic Working Session for ALAC and RALO Leaders at ICANN Public Meetings 57 and 58.

Given the increased workload of the ALAC and RALO leadership, including the current At-Large Review focusing on the nearly 200 At-Large Structures, the ALAC is again requesting Strategic Working Sessions for the ALAC and RALO Leaders to take place on the Saturday at the start of ICANN 57 and 58.

 

In particular, this request is for the necessary elements of these ALAC Strategy Sessions, including an external facilitator to lead the ALAC in the prioritizing their workload, facilitation skills and a working lunch.

At ICANN 57, both current and incoming ALAC Members, RALO Leaders and Liaisons would be included. .

At-Large FY16 Special Community Request for an ALAC Development Session at ICANN 57.

Based on the success of the ALAC Development Session at ICANN 54, the ALAC is again requesting a one day ALAC Development Session for the 15 members of the ALAC, both continuing and incoming members, as well as ccNSO, GNSO and SSAC Liaisons on the last day of the ICANN 57 Meeting to be held in Puerto Rico.

This ALAC Development Session, will foster co-operation within the ALAC as well as planning for ongoing and upcoming projects and activities within the ALAC. The Development Session will serve as a team-building exercise to increase collaboration and to work more effectively as a virtual global team inter-sessionally.

The Session will also include a session on professional skills development. This latter activity will increase the ability of all ALAC members to develop critical skills needed to more effectively participate in meetings and work in a multi-cultural environment.

An external facilitator will lead the session.

The requested day for the ALAC Development Session is Friday, 4 November between 12:00 and 18:00.

At-Large FY17 Special Community Request for a Real-time Captioning of Adobe Connect Meetings In English, Spanish, and French

This is a continuation of our current pilot program of captioning for 3 RALO and/or ALAC monthly meetings, and/or 3 Working Group meetings or webinars over a 4 month period in FY16.

Our goal in this continuation of the pilot is to provide real-time captioning for either 3 RALO meetings a month or 2 RALO and 1 ALAC meeting, and/or 3 working group meetings or webinars a month to enable full participation of all At-Large Users within ICANN. We also want to raise awareness of the importance of including captioning whenever language support is offered. We are targeting RALO meetings since our goal is to increase engagement in ICANN within each of the respective regions. We are also targeting the working groups and webinars for the same reason as well as to promote more engagement from RALOs in these working groups. We think this will lead to more effective participation and engagement within ICANN. This is especially the case for people who are coming from bandwidth challenged countries where lack of bandwidth has limited their participation within ICANN. Adobe Connect is a large user of bandwidth and as such makes it difficult for those with limited bandwidth to fully participate. Adigo calls are helpful in that regard, but often in many places cell coverage is sparse and calls often drop or use up too much of a person’s quota.

The goal of the pilot is to gather the necessary metrics to illustrate the need for captioning not only for accessibility reasons but also for those with limited bandwidth. The data gained from this second phase of the pilot should help us meet these goals and show the need for captioning ICANN wide.

In the original phase of the pilot we restricted ourselves to only providing English Language captions, but in this second phase we want to add support for Spanish and/or French as we have gotten requests for captioning in this language.

Support for WG chairs to attend ICANN meetings (from ALAC SC on Outreach and Engagement)

This activity addresses two key issues: (1) the role of working group Chairs and the expectations that are made of them by both the ALAC and ICANN to fulfil the objectives of their working group charters and (2) how the ALAC and ICANN recognises the time and the effort given by active and hardworking At-Large volunteers take on these roles as efficient, effective and hardworking working group leaders yet due to circumstances beyond their control, may not be able to achieve the necessary status within normal regional leadership channels  that will enable them to attend ICANN meetings alongside other ALAC and RALO leaders, and in the instance outlined in this activity, to attend their own face-to-face working group meetings.

Remembering that everyone who works in a leadership role is a volunteer, there is still a high level of expectation of leadership for working groups as well as from ALAC or RALO leadership. However, there is a strong disconnect between how effort by leaders of working groups (in this case, of multiple working groups), is recognised, as opposed to the acknowledged ICANN leadership models of being an ALAC member or Regional Chair. In this instance we would highlight one very active and very effective leader who because he doesn’t fit into the box, is sidelined from attending face to face meetings, regardless of an increased focus of ICANN meetings on outreach and engagement which is one of his leadership areas.   In reality we have many working groups  with little or any participation by the  ALAC  leaders who attend ICANN meetings as of right, while at the same time, we have a situation where we have one person in particular who works for ICANN as a volunteer above and beyond a call of duty, who is excluded. 

The table in the appendix of this document demonstrates Dev Anand Teelucksingh as this example, and the range of his involvement in both technical and governance activities. As a leader, he is inclusive despite his own experiences within his region. He recognises the importance of representational balance which is highlighted in the GNSO Working Group guidelines with regards to the qualities of a Chair. It is further demonstrated by his regular communication with his 4 regional co-chairs in the outreach and engagement team. He is the Chair of the Social Media Group and the Chair of the TTF, he is a technical expert, and his knowledge has been useful both to At-Large colleagues as well as staff.  He is always available for a colleague in need or support for issues outside of but related to the variety of roles he holds within ICANN and At Large.

The point of this request is that when someone puts so many hours into  leading, advising, supporting others on behalf of the ALAC and At-Large, it must be both frustrating and very demoralising to not be acknowledged by the management and administration of the organisation he is working on behalf of, after all the work that he does, that he should be put to the side when it comes to being able to participate in the last remaining opportunity as a leader in ICANN because other opportunities are denied him. And ICANN openly further marginalises him (a representative of an under-represented region of the world) despite being aware of his difficulties.

This activity is being requested to enable Dev to be able to attend the three meetings in FY17 (and if possible to be sponsored to attend the three meetings in FY16 by some means) in order for him to attend the outreach meetings in this important first year of New Meeting formats. Our premise is that being an active multi-working group leader, acknowledged by many of the ALAC who have worked with him and continue to do so on his working committees, should entitle him to paid attendance to ICANN meetings, the same as other At-Large leaders.

We would like to ensure that Dev and others who work as hard, are recognised for their efforts on behalf of At-Large and ICANN and this needs to be acknowledged in some way. Alternative arrangements should be enabled to reward them accordingly.

  

RALOs:

 

RALORequestDescription
AFRALO

AFRALO General Assembly + Capacity Building and engagement Program for the ALS representatives (from AFRALO Chair Aziz Hilali)

This same request was submitted for FY16 Budget, but the Finance department and/or the BFC rejected it because of the organization in Marrakech of the GAC high-level meeting; they promised to fund it in FY17. It will be a face to face general assembly of the whole African ALSes at ICANN 59 (26-29 Jun 2017), and will include daily capacity building sessions for the ALS representatives.

AFRALOAFRALO Workshop at the 2016 IGF on “ Privacy and users’ data management” (from AFRALO Chair Aziz Hilali)

A Workshop at the IGF 2016 to address the issue of the Internet users’ data and their management. It will be a kind of panel where the panelists will just introduce the topic (5 min each), and then the debate is open. Attendees from all over the world shall make comments or contribution, or ask questions to the panelists.

Travel support for 5 persons.

AFRALO1er Forum sur le DNS au Tchad (from ISOC TCHAD)

Le Forum DNS Tchad est la première édition au Tchad de ce qui sera un événement annuel et un rendez-vous insoutenable pour les questions liées aux systèmes de  noms de domaines .

Il faut aussi précisé que ce Forum réunira des participants intéressés avec les principaux acteurs dans le domaine de nom de domaine, afin de discuter des sujets d'actualité dans l'industrie tchadienne en particulier et du monde en particulier.

Nos objectifs sont entre autre:

-Contribuer publiquement pour mieux service la communauté locale;

-Contribuer à la résilience d’un DNS au Tchad ;

-Fédérer la communauté Technique de l’internet du Tchad autour des questions qui trouvent le DNS ;                                        

-Développer les Business de DNS au Tchad

-Etc

Total amount being requested: $13,000

AFRALO

TRAINING OF TRAINERS THEME: A resilient Internet with what DNS for DRC (from CAFEC)

The seminar-workshop relates to technical community and will take place in two phases:

*The first phase is to train 30 trainers in Kinshasa. The DRC currently has 26 provinces. There will be a candidate by province. The four candidates supplements are intended for the monitoring and evaluation of the other candidates in the provinces.

Congolese actors will be trained by people expert resources in managing a DNS.

For four days, participants will deepen their expertise in the field of management of the DNS. The two days will serve to strengthen their expertise in the field of DNS Security (DNSSEC).

The interactive nature of the workshops will allow participants to engage in a number of group exercises to apply the knowledge acquired throughout the course during training sessions they will hold in the provinces.

*The second phase will take place in the 26 provinces of the DRC. This gives rise to the establishment of focal points in each province. These focal points will train local actors identfied on DNS. In this second phase, the trainers will organize also training sessions on content production, management of a web site by establishing the correlation between a DNS and website.

This approach will lead to clarify what is meant by the new gTLD expansion and importance of good management of the ccTLD.

The workshops will focus on the essential elements needed to create, launch and manage a DNS company; the domain name industry value chain; marketing communications and strategies; Branding ;business continuity.

The domain name is the foundation of the web presence. The real development of the Internet and local content in DR Congo will inevitably go through a real development of the domain name industry.

The Internet community in Democratic Republic of Congo: public sector, private sector and civil society are directly concerned by this virtuel momentum to imagine solutions for the development of the domain name industry and ownership model multi-actor (multistakeholderism) of Internet governance.

Total amount being requested: $100,400.

APRALO

Visit to China by # of members of the APRALO Leadership Team (plus regional partners if available) (from APRALO Leadership Team)

China has recently proposed the registration of a national At-Large Structure – the Internet Society of China. APRALO has discussed and supported this application while at the same time recognising the many challenges posed to our regional organisation by this unique application. We have been very fortunate to have Kaili Kan, as the APRALO NomCom representative who has been able to respond to the many queries that arose out of the debate about inclusion of this organisation into the APRALO community. ISC is significantly unique, yet it is made so by an extremely complicated political system which does not normally allow individual groups to apply as members to international organisations. We have identified some anomalies with two current ALSes which may not have government endorsement. We believe that enabling ISC to be registered with ICANN is a major and positive directional move for the Chinese government and we would welcome their inclusion into APRALO (SO1.3).

After our comprehensive discussions the APRALO Leadership Team would like to send a delegation to Beijing to talk with the Beijing ICANN office and members of the ISC leadership team, about ways in which APRALO can assist to create effective mechanisms which will facilitate effective participation and involvement within the ICANN ecosystem (SO4.3, 4.4, 5.3). ISC covers nearly all local government, profit, not-for-profit and civil society organisations related to the Internet (SO3.3). For this reason we would like to include representatives from our regional partners to provide their support to this delegation. Our regional partners include APTLD, APNIC and DotAsia (SO2.3). Being accompanied by these organisations would make the discussions, both as a whole and as individual sectors, more meaningful and productive.

APRALO Leadership Team Outreach at the Eleventh Annual IGF Meeting tentatively scheduled to take place in Mexico City, Mexico, in September 2016 (from APRALO Leadership Team)

The Eleventh Meeting of the annual Internet Governance Forum (IGF), under the revised mandate, is tentatively scheduled to take place in Mexico City, Mexico in September 2016. The final announcement relating to the venue and dates is expected shortly at the time of preparing this proposal. The slight delay in the announcement is on account of the requirement for the formal renewal of the IGF Mandate, which has since been obtained at the WSIS+10 meeting in December 2015.

IGF is an open and public forum that brings interested participants from various stakeholder groups as equals, under a multistakeholder process. IGF focuses on public policy issues relating to the Internet. Starting out in 2006, original 5-year IGF mandate was renewed once. The current renewal at the WSIS+10 meeting in December 2015, is for a period of ten years. The extension of the duration of the mandate indicates the growing importance of IGF.

IGF's open format allows anyone interested in Internet policy to participate. Consequently, it presents a unique opportunity for outreach as well as for networking and interacting with several global communities that are otherwise difficult to contact independently.

Several members of APRALO—including some of the members of the APRALO Leadership Team—have been actively participating in IGF over the years, and have been organizing workshops on different IG-related topics.

In 2015, for the first time, APRALO was able to send an official delegation to IGF 2015 held at João Pessoa, Brazil, with ICANN budget support. The initiative was very successful, and the APRALO team was able to extensively interact with members of APRALO, members of the Asia-Pacific Internet Governance community, members of other RALOs, ICANN community members, and the larger IGF Community. The APRALO team also supported the APRALO members in organizing their workshops.

Continuing further with the successful 2015 IGF initiative, the APRALO Leadership Team proposes participation of 5 members of its Leadership Team at the 2016 IGF. 

Showcase local APRALO activities at APNIC42 to be held in Dhaka, Bangladesh (from ISOC Bangladesh)

APNIC will be holding one of their meetings in Dhaka, and we would like to take advantage of having many people coming from all over Bangladesh and beyond to showcase what our ALS, ISOC Bangladesh Dhaka is doing as an APRALO organisation, and also to use the event to highlight ICANN’s activities not only in the Bangladesh community but also in other regional and global areas as well. The event will be held at the end of the workshop week, but it will serve as an introduction to the conference week which we will encourage our participants to join, to learn more about APNIC and the internet ecosystem.

ICANN workshops in support to the 1st  Palestinian National IGF (from ISOC Palestine)

As an initiative from the Internet Society Palestine Chapter (ISOC Palestine), we are planning to organize the first Palestinian National Internet Governance Forum (Pal IGF) for two days to be held in Ramallah in August 2016.

In spite the many geopolitical challenges, absence of the parliament and national regulatory authorities in Palestine, the Internet and its governance is working well under the regulations of the split government and private sector.  However the role of well-informed civic engagement proved to be very important in advocating the alignment of Internet policies.

ISOC Palestine is aiming through Pal IGF to bring all stakeholders together for the first time, to encourage and facilitate the cooperation among the concerning parties. 

Our request is to provide partial financial support to Pal IGF and full support to the two ICANN workshops.

The first workshop will be an information and capacity building session about ICANN and its role into the Internet governance ecosystem.

The second workshop will be a round table discussion for marketing and development strategies for the ccTLD of .ps and .فلسطين through the Palestinian National Internet Naming Authority (PNINA).  Given the fact since 2010 correspondences with staff at PININA office located in Gaza Strip and the West Bank are limited to virtual communications. 

Support to the First Indian School on Internet Governance (ISIG 2016) (from ISOC TRV, ISOC Delhi)

India has a population of 1.28 billion (Jan 2016), and an Internet user base that is fast approaching 500 million. Despite the very large end-user base, participation of the country's community members in Internet Governance has been relatively low. At the same time, there has been widespread participation in India in the recent debate on Net Neutrality and Zero Rating, where more than 10 million users responded to the regulator's call for opinions.

One of the most significant reasons for the low participation in Internet Governance, particularly through institutions including ICANN, is the low awareness about how and why users can participate in IG.

In order to enhance capacity of the Internet End-User Community in particular and Civil Society in general, and to stimulate their participation in Internet Governance activities, ISOC Delhi and ISOC-TRV, both member ALSes of APRALO, are jointly planning to organize the first India School on Internet Governance (ISIG 2016) in July 2016 (tentatively). ISIG 2016 aims to bring together about 25 participants in the first batch and is expected to be an annual programme. Resource persons drawn from the International IG Community will handle sessions. The syllabus has been loosely based on the APSIG syllabus (used with permission).

Most of the funding for the program will be generated from internal sources (particularly from NIXI, Delhi), but the organizers are also applying to ICANN (through this proposal) and ISOC (if they have funding available).

EURALOEURALO members participation at the 16th ICANN Studienkreis meeting, 6-7 October 2016 in Dubrovnik, Croatia (from Olivier Crepin-Leblond, EURALO Chair)

EURALO requests funding for 5 EURALO members to attend the ICANN-Studienkreis to take place on 6-7 October 2016 in Dubrovnik, Croatia. The ICANN Studienkreis ("ICANN Study group") is an open network composed of experts in the Internet industry who are dedicated to organizing high-level expert seminars on issues regarding ICANN development and internet governance. Individuals and constituencies from the private sector, government, academic institutions, the civil society and the media participate in yearly conferences organized by ICANN Studienkreis.

It is important to note that ICANN’s President and CEO Fadi Chehadé has attended the last 2 ICANN Studienkreis, as the conference is directly related to ICANN activities.

This request includes travel support, hotel, per diem and a contingency fund. The total amount we are requesting is $6 000.

   
   
NARALONARALO General Assembly (Draft NARALO  GA  submission - Authors Eduardo, Judith and Glenn  This is an update of  last years' submission for the GA @Arin)

The proposal is to hold a North American Regional At-Large Organization (NARALO) General Assembly (GA) – that is, bringing together one representative from each North American At-Large Structure (ALS), as well as the selected representative for unaffiliated members, at a single location for a combination of strategic development, intense policy development, capacity building and outreach and engagement.

The proposed date and location is specifically requested to be at ICANN 57 (Meeting C) scheduled to take place 29 October - 4 November 2016 in San Juan, PR. 

Previous NARALO General Assemblies were held in Mexico City in 2009, Toronto in 2012 and London 2014.

This request for a NARALO General Assembly is in line with the timeline for RALO General Assemblies and the next At-Large Summit as developed by the ALAC.

The NARALO meetings at the requested General Assembly will focus on three specific components:

  1. How to better engage our ALSs – also known within ICANN as “inreach” – in a frank examination of expectations, program execution and community adhesion, we intend to deliver a one-day workshop intended to discover what needs to be done, both by ICANN and the NARALO community, to maximize volunteer participation, increase the ability to represent the best interests of end-users, as well as increase ICANN's “on the street” relevance.
  2. Policy briefings on critical ICANN issues intended to ensure that NARALO ALS representatives are adequately informed to educate their ALS memberships, and that they are better able to channel bottom-up end-user perspectives and ideas into the At-Large community’s policy debates. NARALO members have traditionally been the source of a large proportion of At-Large's policy initiatives, and such interactive briefings are intended to go beyond the traditional webinar, to maintain and enhance the capability for the NARALO community to sustain this momentum. .
  3. Leadership training, intended to educate NARALO ALSes about the complex workings inside ICANN, and develop a clear understanding of its role in the broadr Internet Governance Ecosystem. As just one example, the current deluge of activity surrounding the transition of the IANA stewardship is mainly the realm of those who can follow it practically full-time, with multiple working groups and dozens (if not hundreds) of proposals in the air. It is our experience that many in the At-Large community do not understand much of what's going on or even the relevance. Awareness of both the processes and the path from idea to policy is a critical part of advancing the public interest within ICANN.

We note that the proposed time and location will maximize the value of such a meeting while minimizing its cost:

  • The location is well served by airfare to San Juan  for many North American ALSes
  • Local ALSes have already offered to help with logistics
  • Commitment for substantial pre-events by local ALSes such as ISOC PR and HET leading up to General Assembly
  • A volunteer Organization Committee within NARALO will identify the topics for the workshops and help organize them.
  • NARALO volunteers will facilitate the workshops
  • Arrangements will be made for an ALS representative mentoring program to take place in the run up to and during the NARALO GA.

 

 

Creation of Augmented Reality (AR) Multimedia Resources (from Alfredo Calderón)

Budget

ICANN has created introductory guidebooks for newcomers / learners on various aspects of the ICANN Eco space. These materials are either limited print format or on a non-interactive PDF Format. This proposal suggests an updating of the materials to become Augmented Reality (AR) printed resources (infographics, short video clips, enhanced comic strips, etc.) for use in conjunction with mobile devices, and other devices capable of displaying multimedia resources.

Secondly, the material would take advantage of the add-on features of audio reading and video for existing and new material developed. This represents an enhancement to a previous initiative approved. Here is a link to a short video clips produced by Glenn McKnight and Alfredo Calderon on the topic - https://www.youtube.com/watch?v=8kAK-VHwItA. Request funding is $5,000. (Attachment 1: Budget)

Key Benefits
• Printed material (e-books, hardcopy material) enhanced with AR are searchable. You can easily search for any information in an e-book, instead of turning page after page.
• Printed material with AR can be interactive and contain audio, video and animations, which can enhance the message that the author is trying to convey.
• With some resources tracking of downloads and clicks through are features embedded as part of design.
• Free wide scale distribution channels to share e-books (i.e. Google Play, Archive.org, iTunes, Amazon and more.
• Augmented Reality (AR) e-Books allows views of “real world” with additional information, presented digitally. 3D images can be integrated with the appropriate tools.
• Short video clips using AR Markers will be explored as an engagement approach.

 

   
   



FY17 ALAC Criteria for Special Requests:

  • Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
  • If any request is made on outreach, it should probably go through the CROPP program and not this special request process.
  • Proposals should include ways in which will make the ALAC and/or the At-Large community more effective and develop the At-Large community.
  • RALO requests must go through a bottom up process within their RALO prior to being submitted for consideration by the FBSC.
  • RALOs should consider the General Assembly/Summit timeline (NARALO and AFRALO are scheduled for requesting General Assemblies during FY17)
  • They must be explicitly supported by the RALO representative on the FBSC.
  • Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change.  Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.


FY17 Community Special Budget Request Timeline

 

FY17 Community Special Budget Request Timeline

StartEnd

Kick off and Submission Period

15 December 201515 February 2016
FBSC representatives and/or staff to send notice of opening of FY17 special request process to RALOs21 December 201524 January 2016
RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to

staff@atlarge.icann.org

4 January 201622 January 2016
Discussion of Proposals with  Finance Staff and FBSC25 January 201629 January 2016
Revised proposals to be sent to the FBSC for final review.5 February 20165 February 2016
The FBSC to review all the RALO requests.8 February 201612 February 2016
Submission Deadline (Staff will send the FBSC approved requests to Finance on 15 February 2015.)15 February 201615 February 2016
Preliminary review of requests by ICANN staff16 February 20164 March 2016
SO/AC consultations at ICANN 55 (by request, during Constituents’ Day)5 March 201610 March 2016
Final assessments and recommendations by ICANN staff15 March 201631 March 2016
ICANN Board Review and approval at April Board meeting1 April 2016 


15 December 2015 marks the launch of the FY17 SO-AC Community Additional Budget Request process.  As you know, this process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget.


Important Documents and Resources

FY17 SO/AC Additional Budget Requests - Finance wikipage (Please note what is new to the process)

In preparation for the submission, please review the following documents:


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