LACRALO

METRICS - ACTIVE PARTICIPATION

Introduction

17 July 2015

See word versions of the document here: EN

LACRALO

METRICAS – PARTICIPACIÓN ACTIVA

Introducción

17 Julio 2015

Ver versiones de palabras del documento aquí: ES

LACRALO

MEDIDAS – PARTICIPAÇÃO ATIVA

Introdução

17 Julho 2015

Veja versões do Word do documento aqui: PT

LACRALO METRICS PROPOSAL

JULY 2015

 

INTRODUCTION

 

We represent the interests of Internet's end users from Latin America and the Caribbean on a volunteer basis and without compensation; at the same time, we fulfill our private or personal work commitments. (Comment: suggestion by Dev Anand T.)

Under the MOU (Memorandum of Understanding) signed with ICANN, the region´s representatives/officers, elected by the vote of the region, attend in-person all annual ICANN meetings, and the appointed "ALS primary representative" also participates face-to-face, about every two years, when the General Assembly is held.

There are procedures, for example votes in which a specific quorum is needed, that require a certain number of attendees. If quorum is not achieved, decisions cannot be made.

We hold twelve meetings/conference calls throughout the year, we create internal working groups, and some members also engage in ALAC and ICANN working groups.

LACRALO working groups´ leaders meet with their members, and they must issue reports on the work being done.

Discussions of topics are carried out via mailing lists, and by accessing wiki pages (to get updates or to provide input).

ALAC as well as ICANN deliver webinars on several occasions during the year.

When an ALS completes the certification process and is integrated into its corresponding RALO, the ALS commits to an active participation. (Comment: suggestion by Alberto Soto)

We see that opportunities for active participation are many, but not all of us are likely to participate in every event due to different reasons. However, the more active such participation is, the more effective our region will be.

To date, we have had different kinds of participation and we must make a distinction:

1. regular and consistent participation in all activities, and contribution to substantial policy aspects. Proposals are included in LACRALO resolutions and have an impact on ALAC and ICANN policies.

 

2. occasional participation and/or participation dedicated to procedural matters, rules and agreement formats, but not to its contents, etcetera.

 

 

3. occasional, poorly focused participation, mainly aimed at "making an appearance" during elections and event participation selection processes, especially if travel support is involved.

It is extremely difficult to use divisions of this sort as a parameter, which is why the activities such as the ones described in item number 3, such as votings, shall not be considered in the metrics, regardless of the reasons they may have.  (Comment: suggestions by Alejandro Pisanty, Sergio Salinas P and Alberto Soto)

All this leads to the need of having metrics and applying engagement and participation criteria. In our case, these are similar to ALAC criteria.

Any metrics system has its drawbacks. We may know who has attended a meeting, we know who participates actively because that person has engaged, in any way, either by taking the floor or by posting comments on the chat. Nevertheless this does not mean that other participants, who have not taken the floor or posted comments, have not engaged actively. Maybe someone came forward to express an opinion with which the person agreed, and there was no need to speak or post comments on the same topic. This kind of participation should not be subject to measurements.

Therefore, participation and engagement criteria (indicators) are intended for:

 

Meetings (virtual and face-to-face)

 

Votes (face-to-face and online)

 

Participation in working groups at all levels (LACRALO, ALAC, ICANN)

 

Participation in mailing lists.  (Comment: deleted due to restructuring and new draftings)

 

Until otherwise defined, LACRALO's Chair and Secretary shall be responsible for creating Participation Tables.

Participation considerations:

 

 

LACRALO METRICS

1)      LACRALO will use the following criteria and thresholds to measure the participation of a certified ALS from our Region:

-          Meetings (virtual and face-to-face)

-          Participation in working groups at all levels (LACRALO, ALAC, ICANN and cross community working groups)

-          Participation in remote hubs for ICANN meetings

-          Participation in mailing lists

             (Comment: suggestions by Dev Anand T., Antonio Medina Gomez and Alberto Soto)

1)  2) ALS active participation shall mean the participation in, at least, 20% (twenty per cent)  40% (forty per cent) of monthly meetings (conference calls), webinars,  and in, at least, one webinar within the last calendar year being considered.  At least one member of the ALS should have participated in a LACRALO, ALAC, ICANN or Cross Community Working Group, within the last calendar year being considered. Every ALS can be represented by its appointed voting representative, second representative or any other ALS member that has been informed by the ALS. (Comment: this percentage has been increased due to the elimination of other involved percentages. It was redrafted as suggested by Carlton Samuels, Roossevelt King, Dev Anand T. and Alberto Soto)

Upon failure to comply with the provision herein set forth due to timetable constraints, the ALS should actively participate in, at least, one working group created by the region.

2) The representative shall send an email to the Secretariat and LACRALO mailing list stating the issues that keep him/her from participating in monthly meetings (conference calls).

3) ALS's who are unable to attend a monthly meeting or assembly are suggested to send an email to LACRALO's Secretariat and mailing list informing the situation. Particularly when the participant is using a language channel that has a small number of users, thus allowing prior cancellation of the interpretation services and avoiding the corresponding expense.

(Comment: this was previously item number 2. Requirement to inform was changed to a suggestion. Suggested by Carlton Samuels. Requirement to inform the reason of absence was eliminated. Suggested by Alberto Soto)

3) 60% (sixty per cent) of participation in Assemblies of any kind;  (Comment: This requirement was eliminated and the percentage was increased from 20% to 40% in current item number 2, as per several suggestions received)

4) To be considered active, the mere attendance or the single statement about opinions expressed shall not be enough, but rather the opinion on the topics being discussed will be required in any of its forms, monthly meetings, assemblies or via mailing lists.  (Comment: eliminated, as suggested by Carlton Samuels and Dev Anand T.)

5) In the case of effective participation set forth in item 1) herein, in addition, the ALS is required to have, at least, one of its representatives (not necessarily the primary representative) within a LACRALO working group or within an ICANN working group.  (Comment: eliminated. Concept introduced in current item number 1)

6) Members belonging to certified LACRALO ALSes who only participate in ALAC and /or ICANN working groups in their personal capacity are suggested to send a brief monthly report on such activity in order to add their participation to the Metrics.

4) It is suggested that the members of certified LACRALO ALS's who participate in ALAC, ICANN or Cross Community working groups provide a brief notification during the monthly meetings regarding their participation in a working group. This way their activity will be included in the metrics. (Comment: replaces previous item number 6, as suggested by Carlton Samuels)

 

If said participation calls for the region´s opinion, then a prior consultation shall be made in our mailing list. Once the opinion has been expressed, it will be provided to the corresponding working group. (Comment: eliminated, as suggested by Dev Anand T. and Carlton Samuels)

7) Upon failure to cast a vote in three consecutive elections or upon failure to provide input about ICANN-related policies via At-Large mailing lists during 12 consecutive months, an ALS shall automatically lose its voting rights and its active status within LACRALO.

The ALS shall be notified about the change in its status.

Should the ALS perform all the activities required to become an active ALS within the following 12 months, it shall be entitled to regain its voting rights and active status. Otherwise, once 24 months of inactivity has passed, the Chair will send ALAC a de-certification application for such ALS.  (Comment: replaced by current item number 5)

8) An ALS shall not be able to apply for funding for a representative to attend face-to-face meetings held, sponsored and funded by ICANN, unless it meets active participation requirements for the last 12 months before the date of the event.  (Comment: replaced by current item number 5) 

9) A LACRALO member shall not be entitled to apply for any position within the Region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS.  (Comment: replaced by current item number 5)

5) It will be the responsibility of the Chair and Secretary to keep in regular contact with the ALS's that are not participating, and said contact shall be duly documented. This is to maintain the inclusive criterion, in order to avoid de-certifications and to increase participation.

5.1) If the voting ALS representative were unable to cast a vote, he/she shall communicate the situation with enough anticipation, informing their replacement, in order to obtain the corresponding credential.

 

5.2) If an ALS does not participate according to the criteria and thresholds indicated in paragraphs 1) and 2) during the last year being considered, the ALS shall automatically lose its voting rights and its active status within LACRALO.

5.3) The ALS shall be notified about the change in its status.  Should the ALS perform the activities required to become an active ALS within the following 12 months, it shall be entitled to regain its voting rights and active status. Otherwise, the Chair will send ALAC a de-certification application for such ALS.

5.4) When these conditions are met and after being notified of the change in its status, the ALS shall not be able to apply for funding for their representative to attend face-to-face meetings held, sponsored and funded by ICANN, such as the CROPP program.

 

5.5) Furthermore, no member of such ALS shall be able to apply for any position within the Region, ALAC or ICANN, until the status of the ALS is once again considered to be active.

 

(Comment: replaces previous item numbers 7, 8 and 9, as suggested by Carlton Samuels, Dev Anand T. and Alberto Soto)

 

PROPUESTA METRICAS LACRALO

JULIO 2015

 

INTRODUCCION

 

Representamos a los los intereses de los usuarios finales de Internet de Latinoamérica y Caribe, en forma voluntaria y sin retribución; simultáneamente cumplimos con nuestro trabajo particular o privado. (Comentario: Sugerencia de Dev Anand T.)

Por el MOU ( Memorándum de Entendimiento) firmado con ICANN, los representantes / autoridades de la región elegidas por el voto de la misma participan de forma presencial en todas las reuniones anuales de ICANN y el designado “primer representante de una ALS” participa también de forma presencial, aproximadamente cada dos años, cuando se realiza la Asamblea General.

Hay procedimientos que exigen un número determinado de asistentes, tales como las votaciones, donde hay que reunir un quorum específico. Si este no se logra, no se pueden tomar decisiones.

Tenemos doce reuniones/ teleconferencias en el año, conformamos grupos de trabajo internos, y también algunos miembros participan en grupos de trabajo a nivel de ALAC y ICANN.

Los responsables de los grupos de trabajo de LACRALO, realizan reuniones con los integrantes de los mismos, y deben realizar reportes sobre el trabajo.

Las discusiones de temas se realizan: vía listas de correo, accediendo a las wikis (para informarnos o presentar nuestras opiniones).

Tanto ALAC como ICANN dictan webinars en varias oportunidades al año.

Cuando una ALS finaliza el proceso de certificación y se integra a su respectiva RALO, asume un compromiso de participación activa. (Comentario: Sugerencia Alberto Soto)

Vemos que son muchas posibilidades de participar activamente, pero es probable que por varias razones no todos podamos participar de todos los eventos. Pero esa participación, mientras más activa, más favorece la eficacia de nuestra Región.

Hasta hoy tuvimos distintos tipos de participación, y debemos hacer una distinción:

1. participación regular y consistente en todas las actividades, y contribución a aspectos sustantivos de política. Sus propuestas son incorporadas en resoluciones de LACRALO y tienen impacto en las políticas de ALAC y de ICANN.

 

2. participación esporádica y/o dedicada a asuntos de procedimiento reglamentos, formatos de acuerdos pero no sus contenidos, etc.

 

 

3. participaciones esporádicas, poco enfocadas, y fundamentalmente conducentes a "hacer presencia" para elecciones y procesos de selección para la participación en eventos, especialmente si conllevan apoyos para viajes.

Es harto difícil parametrizar divisiones como esta, ´por ello no serán consideradas dentro de las métricas, actividades como las citadas en el punto 3., tales como las votaciones, cualquiera sea el motivo de la misma. (Comentario: Sugerencias de Alejandro Pisanty, Sergio Salinas P y Alberto Soto)

Todo esto hace a la necesidad de contar con métricas, aplicando criterios de intervención y participación. En nuestro caso, éstos son similares a los de ALAC.

Todo sistema de métricas tiene sus inconvenientes. Podemos saber quiénes asistimos a una reunión mensual, sabemos quién participa en forma activa porque intervino de alguna forma, hablando o escribiendo en el chat. Pero ello no significa que otros presentes que no hablaron o no escribieron, no lo hicieron en forma activa. Quizás alguien se adelantó a emitir una opinión con la cual coincidió, y no necesitó hablar o escribir sobre lo mismo. Este tipo de partición, no debe ser objeto de medición.

Por lo tanto los criterios de participación e intervención (indicadores), estarán dirigidos a:

 

Reuniones (virtuales y presenciales)

 

Votaciones (presenciales y en línea)

 

Participación en grupos de trabajo en todos los niveles (LACRALO, ALAC, ICANN)

 

Participación en listas de correo.  (Comentario: eliminados por reestructuración y nueva redacción)

 

Hasta tanto se defina otra forma, la presidencia y Secretaría de LACRALO serán responsables de confeccionar las Tablas de Participación.

Consideraciones de participación:

 

 

METRICAS LACRALO

1)      LACRALO utilizará los siguientes criterios y umbrales para medir la participación de una ALS certificada que pertenece a nuestra Región:

-          Reuniones (virtuales y presenciales)

-          Participación en grupos de trabajo en todos los niveles (LACRALO, ALAC, ICANN, y de Comunidad Cruzados),

-          Participación en los hubs remotos para las reuniones de ICANN

-          Participación en listas de correo

             (Comentario: Sugerencias de Dev Anand T., Antonio Medina Gomez y Alberto Soto

1)  2) Se entiende por participación activa de una ALS a la participación en al menos el 20% (veinte por ciento)  40% (cuarenta por ciento )de las reuniones (teleconferencias) mensuales, webinars,  y al menos en un webinar dentro del último año calendario que se considere.  Y contar con al menos un integrante de la misma en un grupo de trabajo de LACRALO; ALAC, ICANN o de Comunidad Cruzada, dentro del último año calendario que se considere. Toda ALS puede estar representada por el designado con derecho a voto, el segundo representante o cualquier otro integrante de la misma que sea informado por la misma. (Comentario: se Incrementó este porcentaje por haber eliminado otros porcentajes involucrados. Se redactó nuevamente por sugerencias de Carlton Samuels, Roossevelt King, Dev Anand T. y Alberto Soto)

En el caso de que no pueda cumplir con lo estipulado en esta norma por problemas de horario, la ALS deberá tener participación activa en al menos un grupo de trabajo que se forme en la región.

2) El representante deberá enviar a la Secretaría y a la lista de correo de LACRALO un mail manifestando los problemas que le impiden poder participar en las reuniones (teleconferencias) mensuales.

3) Cuando una ALS no pueda participar de una reunión mensual o asamblea, se sugiere que envíe a la Secretaría y a la lista de Correo de LACRALO, un mail informando que no podrá participar en la misma. Particularmente cuando el participante utilice un canal idiomático de reducida cantidad de usuarios, permitiendo la cancelación del traductor y evitar el gasto correspondiente.

(Comentario: es el anterior punto 2, se quitó la obligatoridad de informar, se transformó en sugerencia. Sugerencia de Carlton Samuels. Se quitó la obligatoriedad de informar la causa. Sugerencia de Alberto Soto)

3) Participación en el 60% (sesenta por ciento) de las Asambleas de cualquier tipo;  (Comentario: se eliminó esta obligatoridad y se incrementó el porcentaje de 20 a 40% en el actual punto 2, por varias sugerencias)

4)    Para ser considerada activa, no bastará con la mera presencia ni con la sola afirmación sobre las opiniones vertidas, sino con la emisión de opiniones sobre los temas que sean tratados en cualquiera de sus formas, reuniones mensuales, asamblea o vía lista de correo electrónico.  (Comentario: se eliminó por sugerencia de Carlton Sanuel y Dev Anand T.)

5)   En el caso de participación efectiva estipulada en el item 1) de este documento, asimismo, la ALS deberá contar con, al menos, un representante (no necesariamente el primer representante) en un grupode trabajo dentro de LACRALO, o dentro los conformados a nivel de ICANN.  (Comentario: se eliminó. Concepto introducido en el actual punto 1)

6)     Aquellos miembros de ALS certificadas en LACRALO que tengan solo actividad en grupos de ALAC y/o ICANN, y que lo hagan a título personal, a fin de incorporar su participación en las Métricas, se sugiere envíen un sucinto informe mensual sobre tal actividad.

4) Se sugiere que aquellos miembros de ALS certificadas en LACRALO que tengan actividad en grupos de trabajo de ALAC, ICANN o de Comunidad Cruzada, durante las reuniones mensuales informen sucintamente sobre su participación. De esta forma se incorporará su actividad en las métricas. (Comentario: reemplaza al anterior punto 6, sugerencia de Carlton Samuels)

 

Si su participación requiere opinión de nuestra Región, deberá previamente realizar la consulta en nuestra lista. Una vez lograda la opinión, la trasladará al grupo de trabajo en cuestión. (Comentario: eliminado, sugerencia de Dev Anand T. y Carlton Samuels)

7) Cuando una ALS no vota en tres elecciones consecutivas o no contribuye con comentarios acerca de las políticas de ICANN a través de la colaboración en las listas de discusión de At-Large, durante 12 meses consecutivos, perderá automáticamente sus derechos de voto y su status activo dentro de LACRALO.

La ALS será notificada acerca del cambio de status.

Podrá recuperar sus derechos de voto y el status de activo, si dentro de los 12 próximos meses realiza todas las actividades que se requieren para ser considerada una ALS activa. De lo contrario, pasando 24 meses de inactividad, el Presidente enviará a la ALAC una solicitud de desacreditación de esa ALS.  (Comentario: reemplazado por el actual punto 5)

8)   Una ALS no podrá aplicar para financiamiento de un representante a las reuniones presenciales que organiza ICANN, y que sean patrocinadas y pagadas por la misma, si no cumple con la participación activa dentro de los últimos 12 meses anteriores a la fecha del evento.  (Comentario: reemplazado por el actual punto 5) 

9)   Un integrante de LACRALO no podrá postular a ningún cargo dentro de la Región, ALAC o ICANN, si no cumple con el 50% de la participación activa prevista para una ALS.  (Comentario: reemplazado por el actual punto 5)

5) Será responsabilidad del Presidente y Secretario, mantener contacto regular con las ALSs que no están participando, y deberán dejar constancia de ese contacto. Esto es para mantener el criterio inclusivo, a fin de evitar descertificaciones y aumentar la participación.

5.1) Si el representante con derecho a voto de una ALS tuviera problemas para ejercer el voto, solo deberá comunicarlo con la anticipación suficiente informando su reemplazo, a fin de que se le emita la credencial correspondiente.

 

5.2) Cuando una ALS cuando no participe de ninguna forma de las indicadas como criterios y umbrales en los párrafos 1) y 2) durante el último año considerado,  perderá automáticamente su derecho de voto y su status activo dentro de LACRALO.

5.3) La ALS será notificada acerca del cambio de status.  Podrá recuperar sus derechos de voto y el status de activo, si dentro de los 12 próximos meses realiza  las actividades que se requieren para ser considerada una ALS activa. De lo contrario, el Presidente enviará a la ALAC una solicitud de desacreditación de esa ALS.

5.4) Cuando se den estas condiciones y luego de ser notificada del cambio de status, la ALS no podrá aplicar para financiamiento de su representante a las reuniones presenciales que organiza ICANN, y a las que sean patrocinadas y pagadas por la misma, tal como el programa CROPP.

 

5.5) Asimismo, ningún integrante de esta ALS,  podrá aplicar a ningún cargo dentro de la Región, ALAC o ICANN hasta tanto el status de la misma sea nuevamente considerado activo.

 

(Comentario: Reemplaza los anteriores punto 7, 8 y 9 , según sugerencias de Carlton Samuels, Dev Anand T. y Alberto Soto)

 

PROPOSTA DE MÉTRICAS PARA A LACRALO

JULHO DE 2015

 

INTRODUÇÃO

 

Representamos os interesses dos usuários finais da Internet da América Latina e do Caribe, de forma voluntária e sem retribuição. Ao mesmo tempo, desempenhamos nossos trabalhos particulares ou privados. (Comentário: Sugestão de Dev Anand T.)

De acordo com o MOU (Memorando de Entendimento) assinado com a ICANN, os representantes/autoridades da região, eleitos por votos, devem participar pessoalmente de todos os encontros anuais da ICANN. Além disso, o "representante principal de uma ALS" também deve participar pessoalmente a cada dois anos, quando é realizada a Assembleia Geral.

Alguns procedimentos exigem um número determinado de participantes, por exemplo as votações, que exigem um quórum específico. Quando esse número não é atingido, não é possível tomar decisões.

Temos doze reuniões/teleconferências durante o ano, formamos grupos de trabalho internos, e além disso, alguns membros participam de grupos de trabalho do ALAC e da ICANN.

Os responsáveis pelos grupos de trabalho da LACRALO realizam reuniões com seus integrantes e devem entregar relatórios sobre os trabalhos.

As discussões dos temas são realizadas por meio de listas de e-mails e pelas Wikis (para nos informar ou apresentar nossas opiniões).

Tanto o ALAC quanto a ICANN realizam seminários na Web várias vezes durante o ano.

Quando uma ALS finaliza o processo de credenciamento e se integra a sua respectiva RALO, assume um compromisso de participação ativa. (Comentário: sugestão de Alberto Soto)

Existem muitas possibilidades de participar ativamente, mas é provável que, por vários motivos, nem todos possamos participar de todos os eventos. Porém, quanto mais ativa é essa participação, melhor é a eficácia na nossa região.

Até hoje, tivemos diversos tipos de participação e é necessário fazer uma distinção:

1. participação regular e consistente em todas as atividades, e contribuição com aspectos importantes de políticas. Suas propostas são incorporadas a resoluções da LACRALO e têm impacto sobre as políticas do ALAC e da ICANN.

 

2. participação esporádica e/ou dedicada a assuntos de procedimento, regulamentos, formatos de acordos mas não seus conteúdos, etc.

 

 

3. participações esporádicas, pouco enfocadas e apenas com o objetivo de "marcar presença" em eleições e processos de seleção para a participação em eventos, especialmente para solicitar auxílio-viagem.

É bastante difícil criar parâmetros para divisões com essa, por isso as métricas não levarão em conta atividades como as citadas no ponto 3, por exemplo votações relacionadas a qualquer assunto. (Comentário: Sugestões de Alejandro Pisanty, Sergio Salinas P e Alberto Soto)

Por isso, é necessário contar com medidas e aplicar critérios de intervenção e participação. Em nosso caso, essas medidas são similares às do ALAC.

Todo sistema de medidas tem seus problemas. Podemos saber quem participa de uma reunião mensal, quem participa ativamente porque intervém de alguma forma, falando ou escrevendo no bate-papo. Mas isso não significa que as outras pessoas presentes que não falaram nem escreveram não tenham participado ativamente. Talvez alguém já tenha feito um comentário com o qual a pessoa concordou e não precisou falar nem escrever sobre o mesmo assunto. Esse tipo de participação não deve ser medido.

Portanto, os critérios de participação e intervenção (indicadores) serão aplicados a:

 

Reuniões (virtuais e presenciais)

 

Votações (presenciais e on-line)

 

Participação em grupos de trabalho de todos os níveis (LACRALO, ALAC, ICANN)

 

Participação em listas de e-mails.  (Comentário: eliminados devido a reestruturação e nova redação)

 

Até que seja definida outra maneira, a presidência e a secretaria da LACRALO serão responsáveis por desenvolver as tabelas de participação.

Considerações sobre a participação:

 

 

MÉTRICAS PARA A LACRALO

1)      A LACRALO utilizará os seguintes critérios e limites para medir a participação de uma ALS credenciada em nossa região:

-          Reuniões (virtuais e presenciais)

-          Participação em grupos de trabalho de todos os níveis (LACRALO, ALAC, ICANN e Entre Comunidades)

-          Participação de encontros da ICANN a partir de escritórios remotos

-          Participação em listas de e-mails

             (Comentário: Sugestões de Dev Anand T., Antonio Medina Gomez e Alberto Soto

1)  2) Entende-se por participação ativa de uma ALS a presença em pelo menos 20% (vinte por cento)  40% (quarenta por cento )das reuniões (teleconferências) mensais, seminários na Web,  e pelo menos um seminário na Web no ano calendário considerado.  e a participação de pelo menos um de seus integrantes em um grupo de trabalho da LACRALO, do ALAC, da ICANN ou Entre Comunidades no ano calendário considerado. A ALS pode ser representada pelo membro designado com direito a voto, o segundo representante ou qualquer outro integrante designado. (Comentário: essa porcentagem foi aumentada porque foram eliminadas outras porcentagens. A nova redação foi sugestão de Carlton Samuels, Roossevelt King, Dev Anand T. e Alberto Soto)

Caso não seja possível cumprir as determinações desta norma por problemas de horário, a ALS deverá ter participação ativa em pelo menos um grupo de trabalho formado na região;

2) O representante deverá enviar à Secretaria e à lista de e-mails da LACRALO um e-mail indicando os problemas que impedem a sua participação nas reuniões (teleconferências) mensais;

3) Quando uma ALS não puder participar de uma reunião mensal ou assembleia, sugerimos o envio de um e-mail informando isso à secretaria e à lista de e-mails da LACRALO. Isso é especificamente importante quando o participante utilizar um canal idiomático com poucos usuários, permitindo o cancelamento do tradutor e evitando o gasto correspondente.

(Comentário: esse era o ponto 2, mas a obrigatoriedade de informar se transformou em sugestão. Sugestão de Carlton Samuels. Eliminação da obrigatoriedade de informar o motivo. Sugestão de Alberto Soto)

3) Participação de 60% (sessenta por cento) das Assembleias de qualquer tipo; (Comentário: esta obrigatoriedade foi eliminada e a porcentagem do atual ponto 2 passou de 20% a 40% por várias sugestões)

4) Para que uma organização seja considerada ativa, não basta estar presente nem confirmar as opiniões de outras. É preciso emitir opiniões sobre os temas abordados em reuniões mensais, assembleias ou lista de e-mails.  (Comentário: eliminado por sugestão de Carlton Samuels e Dev Anand T.)

5) Mesmo no caso da participação efetiva estipulada no item 1) deste documento, a ALS deverá contar com pelo menos um representante (não necessariamente o primeiro representante) em um Grupo de Trabalho dentro da LACRALO ou dentro da ICANN.  (Comentário: eliminado. Conceito introduzido no atual ponto 1)

6) Sugerimos que os membros de ALS credenciadas pela LACRALO que participem apenas de grupos do ALAC ou da ICANN de forma pessoal enviem um breve informe mensal sobre essas atividades para incorporar sua participação às medidas.

4) Sugerimos que os membros de ALS certificadas na LACRALO que tenham atividades em grupos de trabalho do ALAC, da ICANN ou Entre Comunidades, falem sucintamente sobre sua participação durante as reuniões mensais. Dessa forma, sua atividade será incorporada às métricas. (Comentário: substitui o ponto 6 anterior, sugestão de Carlton Samuels)

 

Se sua participação exige a opinião de nossa região, a consulta deverá ser realizada previamente em nossa lista. Depois de obtida, a opinião deve ser informada ao Grupo de Trabalho em questão. (Comentário: eliminado, sugestão de Dev Anand T. e Carlton Samuels)

7) Se uma ALS não votar em três eleições consecutivas ou não contribuir com comentários sobre as políticas da ICANN por meio das listas do At-Large durante 12 meses consecutivos, perderá automaticamente seu direito de voto e seu status ativo dentro da LACRALO.

A mudança de status será informada à ALS.

O direito de voto e o status ativo poderão ser recuperados dentro dos 12 meses seguintes caso a ALS realize todas as atividades necessárias para ser considerada ativa. Caso contrário, depois de 24 meses de inatividade, o Presidente enviará ao ALAC uma solicitação de descredenciamento dessa ALS.  (Comentário: substituído pelo atual ponto 5)

8) Uma ALS não poderá solicitar auxílio viagem para que seus representantes participem de reuniões presenciais organizadas pela ICANN caso não cumpra com os requisitos de participação ativa nos 12 meses anteriores à data do evento.  (Comentário: substituído pelo atual ponto 5) 

9) Caso não cumpra com 50% da participação ativa prevista para uma ALS, um integrante da LACRALO não poderá se candidatar a nenhum cargo dentro da região, do ALAC ou da ICANN.  (Comentário: substituído pelo atual ponto 5)

5) O Presidente e o Secretário são responsáveis por manter o contato regular com as ALS que não estejam participando, deixando constância desse contato. Essa medida tem a finalidade de manter a inclusão, evitar o descredenciamento e aumentar a participação.

5.1) Se o representante de uma ALS com direito a voto não puder exercer esse direito, esse problema deve ser comunicado com antecedência suficiente, informando também seu substituto, para que a credencial correspondente seja emitida.

 

5.2) Quando uma ALS não participar de nenhuma das maneiras indicadas como critérios e limites nos parágrafos 1) e 2) durante o último ano considerado, perderá automaticamente seu direito a voto e seu status ativo na LACRALO.

5.3) A mudança de status será informada à ALS.  O direito de voto e o status ativo poderão ser recuperados dentro dos 12 meses seguintes caso a ALS realize todas as atividades necessárias para ser considerada ativa. Caso contrário, o Presidente enviará ao ALAC uma solicitação de descredenciamento dessa ALS.

5.4) Quando essas situações acontecerem e depois de ser notificada sobre a mudança de status, a ALS não poderá solicitar ajuda de custo para seu representante em encontros presenciais organizados, patrocinados e pagos pela ICANN, por exemplo o programa CROPP.

 

5.5) Da mesma forma, nenhum integrante dessa ALS poderá se candidatar a cargos regionais, na ALAC ou na ICANN até que seu status seja considerado ativo novamente.

 

(Comentário: Substitui os pontos 7, 8 e 9 anteriores, de acordo com sugestões de Carlton Samuels, Dev Anand T. e Alberto Soto)

 

LACRALO

METRICS - ACTIVE PARTICIPATION

Introduction

14 April 2015

See word versions of the document here: EN

LACRALO

METRICAS – PARTICIPACIÓN ACTIVA

Introducción

14 de abril 2015

Ver versiones de palabras del documento aquí: ES

LACRALO

MEDIDAS – PARTICIPAÇÃO ATIVA

Introdução

14 de abril de 2015

Veja versões do Word do documento aqui: PT 

We represent the interests of Internet individual users from Latin America and the Caribbean on a volunteer basis and without compensation; at the same time, we fulfill our private or personal work commitments.

Under the MOU (Memorandum of Understanding) signed with ICANN, the region´s representatives/officers, elected by the vote of the region, attend in-person all annual ICANN meetings, and the appointed "ALS primary representative" also participates face-to-face, about every two years, when the General Assembly is held.

There are procedures, for example votes in which a specific quorum is needed, that require a certain number of attendees. If quorum is not achieved, decisions cannot be made.

We hold twelve meetings/conference calls throughout the year, we create internal working groups, and some members also engage in ALAC and ICANN working groups.

LACRALO working groups´ leaders meet with their members, and they must issue reports on the work being done.

Discussions of topics are carried out via mailing lists, and by accessing wiki pages (to get updates or to provide input).  

ALAC as well as ICANN deliver webinars on several occasions during the year.

We see that opportunities for active participation are many, but not all of us are likely to participate in every event due to different reasons. However, the more active such participation is, the more effective our region will be.

All this leads to the need of having metrics and applying engagement and participation criteria. In our case, these are similar to ALAC criteria.

Any metrics system has its drawbacks. We may know who has attended a meeting, we know who participates actively because that person has engaged, in any way, either by taking the floor or by posting comments on the chat. Nevertheless this does not mean that other participants, who have not taken the floor or posted comments, have not engaged actively. Maybe someone came forward to express an opinion with which the person agreed, and there was no need to speak or post comments on the same topic. This kind of participation should not be subject to measurements.

Therefore, participation and engagement criteria (indicators) are intended for:

-          Meetings (virtual and face-to-face)

-          Votes (face-to-face and online)

-          Participation in working groups at all levels (LACRALO, ALAC, ICANN)

-          Participation in mailing lists

Until otherwise defined, LACRALO's Chair and Secretary shall be responsible for creating Participation Tables.

 LACRALO will use the following criteria and thresholds to measure ALS participation within our region and in At-Large activities.

1) "Active participation" of an ALS or its representatives shall mean participation in at least 40% (forty per cent) of monthly (conference call) meetings, participation in one webinar, and having at least one of its members in a LACRALO, ALAC, ICANN or cross-community working group, within the last calendar year being considered.

2) ALS's who are unable to attend a monthly meeting or assembly are suggested to send an email to LACRALO's Secretariat and mailing list informing the situation. This will be construed as participation.

 

 3) Members belonging to certified LACRALO ALS's who participate in ALAC and/or ICANN working groups in their personal capacity are suggested to send a brief monthly report on such activity in order to add their participation to the metrics.

If said participation calls for the region´s opinion, then a prior consultation shall be made in our mailing list. Once the opinion has been expressed, it will be provided to the corresponding working group.

 4) Upon failure to cast a vote in three consecutive elections, an ALS shall automatically lose its voting rights and its active status within LACRALO. If the primary representative were unable to cast a vote, he/she shall communicate the situation with enough anticipation, informing their replacement.

The ALS shall be notified about the change in its status. Should the ALS perform all the activities required to become an active ALS within the following 12 months, it shall be entitled to regain its voting rights and active status. Otherwise, the Chair will send ALAC a de-certification application for such ALS.

It will be the responsibility of the Chair and Secretary to keep in regular contact with the ALS's that are not participating, and said contact shall be duly documented. This is to maintain the inclusive criterion, in order to avoid de-certifications and to increase participation.

 5) An ALS shall not be able to apply for funding for a representative to attend face-to-face meetings held, sponsored and funded by ICANN, unless it meets active participation requirements for the last 12 months before the date of the event.

6) A certified ALS member shall not be entitled to apply for any position within the region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS, within the last 12 months before the application date.

Representamos los intereses de los usuarios individuales  de Internet de Latinoamérica y Caribe, en forma voluntaria y sin retribución; simultáneamente cumplimos con nuestro trabajo particular o privado.

Por el MOU ( Memorándum de Entendimiento) firmado con ICANN, los representantes / autoridades de la región elegidas por el voto de la misma participan de forma presencial en todas las reuniones anuales de ICANN y el designado “primer representante de una ALS” participa también  de forma presencial, aproximadamente cada dos años, cuando se realiza la Asamblea General.

Hay procedimientos que exigen un número determinado de asistentes, tales como las votaciones, donde hay que reunir un quorum específico. Si este no se logra, no se pueden tomar decisiones.

Tenemos doce reuniones/ teleconferencias en el año, conformamos grupos de trabajo internos, y también algunos miembros participan en grupos de trabajo a nivel de ALAC y ICANN.

Los responsables de los grupos de trabajo de LACRALO, realizan reuniones con los integrantes de los mismos, y deben realizar reportes sobre el trabajo.

Las discusiones de temas se realizan: vía listas de correo, accediendo a las wikis (para informarnos o presentar nuestras opiniones). 

Tanto ALAC como ICANN dictan webinars en varias oportunidades al año.

Vemos que son muchas posibilidades de participar activamente, pero es probable que por varias razones no todos podamos participar de todos los eventos.  Pero esa participación, mientras más activa, más favorece la eficacia de nuestra Región.

Todo esto hace a la necesidad de contar con métricas, aplicando criterios de intervención y participación. En nuestro caso, éstos son similares a los de ALAC.

Todo sistema de métricas tiene sus inconvenientes. Podemos saber quiénes asistimos a una reunión mensual, sabemos quién participa en forma activa porque intervino de alguna forma, hablando o escribiendo en el chat. Pero ello no significa que otros presentes que no hablaron o no escribieron, no lo hicieron en forma activa. Quizás alguien se adelantó a emitir una opinión con la cual coincidió, y no necesitó hablar o escribir sobre lo mismo. Este tipo de partición, no debe ser objeto de medición.

Por lo tanto los criterios de participación e intervención (indicadores), estarán dirigidos a:

-          Reuniones (virtuales y presenciales)

-          Votaciones (presenciales y en línea)

-          Participación en grupos de trabajo en todos los niveles (LACRALO, ALAC, ICANN)

-          Participación en listas de correo.

Hasta tanto se defina otra forma, la presidencia y Secretaría de LACRALO serán responsables de confeccionar las Tablas de Participación.

 LACRALO utilizará los siguientes criterios  y umbrales para medir la participación de una ALS dentro de nuestra Región y actividades At-Large.

1) Se entiende por participación activa de una ALS o representantes de la misma a la participación en al menos el 40% (cuarenta por ciento) de las reuniones (teleconferencias) mensuales, participación en  un webinar y contar con al menos un integrante de la misma en un grupo de trabajo de LACRALO; ALAC, ICANN o de Comunidad Cruzada, dentro del último año calendario que se considere.

2) Cuando una ALS no pueda participar en una reunión mensual o asamblea, se sugiere que envíe a la Secretaría y a la lista de correo de LACRALO, un mail informando que no podrá participar en la misma. Esto es tomado como participación.

 

 3)  Se sugiere que aquellos miembros de ALS certificadas en LACRALO que tenga actividad en grupos de trabajos de ALAC y/o ICANN, y que lo hagan a título personal, envíen un informe sucinto a fin de incorporar tal participación a las métricas.

Si su participación requiere opinión de nuestra Región, deberá previamente realizar la consulta en nuestra lista. Una vez lograda la opinión, podrá trasladarla al grupo de trabajo en cuestión.

 4) Cuando una ALS no vota en tres elecciones consecutivas, perderá automáticamente sus derechos de voto y su status activo dentro de LACRALO. Si el titular tuviera problemas para ejercer el voto, solo deberá comunicarlo con la anticipación suficiente informando su reemplazo.

La ALS será notificada acerca del cambio de status.  Podrá recuperar sus derechos de voto y el status de activo, si dentro de los 12 próximos meses realiza todas las actividades que se requieren para ser considerada una ALS activa. De lo contrario, el Presidente enviará a la ALAC una solicitud de desacreditación de esa ALS.

Será responsabilidad del Presidente y Secretario, mantener contacto regular con las ALSs que no están participando, y deberán dejar constancia de ese contacto. Esto es para mantener el criterio inclusivo, a fin de evitar descertificaciones y aumentar la participación.

 5) Una ALS no podrá aplicar para financiamiento de un representante a las reuniones presenciales que organiza ICANN, y que sean patrocinadas y pagadas por la misma, si no cumple con la participación activa dentro de los últimos 12 meses anteriores a la fecha del evento.

  6) Un integrante de una ALS certificada, no podrá aplicar a ningún cargo dentro de la Región, ALAC o ICANN si no cumple con el 50% de la participación activa prevista para una ALS, dentro de los últimos 12 meses a la fecha de postulación.

Representamos os interesses dos usuários finais da Internet da América Latina e do Caribe, de forma voluntária e sem retribuição. Ao mesmo tempo, desempenhamos nossos trabalhos particulares ou privados.

De acordo com o MOU (Memorando de Entendimento) assinado com a ICANN, os representantes/autoridades da região, eleitos por votos, devem participar pessoalmente de todos os encontros anuais da ICANN. Além disso, o "representante principal de uma ALS" também deve participar pessoalmente a cada dois anos, quando é realizada a Assembleia Geral.

Alguns procedimentos exigem um número determinado de participantes, por exemplo as votações, que exigem um quórum específico. Quando esse número não é atingido, não é possível tomar decisões.

Temos doze reuniões/teleconferências durante o ano, formamos grupos de trabalho internos, e além disso, alguns membros participam de grupos de trabalho do ALAC e da ICANN.

Os responsáveis pelos grupos de trabalho da LACRALO realizam reuniões com seus integrantes e devem entregar relatórios sobre os trabalhos.

As discussões dos temas são realizadas por meio de listas de e-mails e pelas Wikis (para nos informar ou apresentar nossas opiniões).  

Tanto o ALAC quanto a ICANN realizam seminários na Web várias vezes durante o ano.

Existem muitas possibilidades de participar ativamente, mas é provável que, por vários motivos, nem todos possamos participar de todos os eventos.  Porém, quanto mais ativa é essa participação, melhor é a eficácia na nossa região.

Por isso, é necessário contar com medidas e aplicar critérios de intervenção e participação. Em nosso caso, essas medidas são similares às do ALAC.

Todo sistema de medidas tem seus problemas. Podemos saber quem participa de uma reunião mensal, quem participa ativamente porque intervém de alguma forma, falando ou escrevendo no bate-papo. Mas isso não significa que as outras pessoas presentes que não falaram nem escreveram não tenham participado ativamente. Talvez alguém já tenha feito um comentário com o qual a pessoa concordou e não precisou falar nem escrever sobre o mesmo assunto. Esse tipo de participação não deve ser medido.

Portanto, os critérios de participação e intervenção (indicadores) serão aplicados a:

-          Reuniões (virtuais e presenciais)

-          Votações (presenciais e on-line)

-          Participação em grupos de trabalho de todos os níveis (LACRALO, ALAC, ICANN)

-          Participação em listas de e-mails.

Até que seja definida outra maneira, a presidência e a secretaria da LACRALO serão responsáveis por desenvolver as tabelas de participação.

 A LACRALO utilizará os seguintes critérios e limites para medir a participação de uma ALS dentro de nossa região e das atividades do At-Large.

1) Entende-se por participação ativa de uma ALS ou de seus representantes a participação em pelo menos 40% (quarenta por cento) das reuniões (teleconferências) mensais, participação de um seminário na Web e participação de pelo menos um de seus integrantes em um grupo de trabalho da LACRALO, do ALAC, da ICANN ou entre comunidades, dentro do último ano calendário analisado.

2) Quando uma ALS não puder participar de uma reunião mensal ou assembleia, sugerimos o envio de um e-mail informando isso à secretaria e à lista de e-mails da LACRALO. Esse aviso será considerado participação.

 

 3)  Sugerimos que os membros de ALS credenciadas na LACRALO ativos em grupos de trabalho do ALAC e/ou da ICANN que façam isso de forma voluntária enviem um breve informe para que essa participação seja incorporada às métricas.

Se sua participação exige a opinião de nossa região, a consulta deverá ser realizada previamente em nossa lista. Depois de obtida, a opinião poderá ser transferida ao Grupo de Trabalho em questão.

 4) Quando uma ALS não votar por três eleições consecutivas, perderá automaticamente seu direito a voto e seu status ativo na LACRALO. Se o titular tiver problemas para votar, deverá informar isso com antecedência suficiente, informando também o nome de seu substituto.

A mudança de status será informada à ALS.  O direito de voto e o status ativo poderão ser recuperados se, dentro dos 12 meses seguintes, a ALS realizar todas as atividades necessárias para ser considerada ativa. Caso contrário, o Presidente enviará ao ALAC uma solicitação de descredenciamento dessa ALS.

O Presidente e o Secretário são responsáveis por manter o contato regular com as ALS que não estejam participando, deixando constância desse contato. Essa medida tem a finalidade de manter a inclusão, evitar o descredenciamento e aumentar a participação.

 5) Uma ALS não poderá solicitar auxílio viagem para que seus representantes participem de reuniões presenciais organizadas pela ICANN caso não cumpra com os requisitos de participação ativa nos 12 meses anteriores à data do evento.

  6) Integrantes de uma ALS credenciada não poderão se candidatar a nenhum cargo dentro da região, do ALAC ou da ICANN caso não cumpram com 50% das participação ativa prevista para uma ALS nos 12 meses anteriores à data da candidatura.

 



LACRALO

METRICS - ACTIVE PARTICIPATION

Introduction

LACRALO

METRICS - ACTIVE PARTICIPATION

Introduction

LACRALO

MEDIDAS – PARTICIPAÇÃO ATIVA

Introdução

We represent Internet end users from Latin America and the Caribbean on a volunteer basis and without compensation; at the same time, we fulfill our private or personal work commitments.

Under the MOU (Memorandum of Understanding) signed with ICANN, the region´s representatives/officers, elected by the vote of the region, attend in-person all annual ICANN meetings, and the appointed "ALS primary representative" also participates face-to-face, about every two years, when the General Assembly is held.

There are procedures, for example votes in which a specific quorum is needed, that require a certain number of attendees. If quorum is not achieved, decisions cannot be made.

We hold twelve meetings/conference calls throughout the year, we create internal working groups, and some members also engage in ALAC and ICANN working groups.

LACRALO working groups´ leaders meet with their members, and they must issue reports on the work being done.

Discussions of topics are carried out: via mailing lists, and by accessing wiki pages (to get updates or to provide input).

ALAC as well as ICANN deliver webinars on several occasions during the year.

We see that opportunities for active participation are many, but not all of us are likely to participate in every event due to different reasons. However, the more active such participation is, the more effective our Region will be.

 

All this leads to the need of having metrics and applying engagement and participation criteria. In our case, these are similar to ALAC criteria.

Any metrics system has its drawbacks. We may know who has attended a meeting, we know who participates actively because that person has engaged, in any way, either by taking the floor or by posting comments on the chat. Nevertheless this does not mean that other participants, who have not taken the floor or posted comments, have not engaged actively. Maybe someone came forward to express an opinion with which the person agreed, and there was no need to speak or post comments on the same topic. This kind of participation should not be subject to measurements.

Therefore, participation and engagement criteria (indicators) are intended for:

  • Meetings (virtual and face-to-face)

 

  • Votes (face-to-face and online)

 

  •  Participation in working groups at all levels (LACRALO, ALAC, ICANN)

 

  • Participation in mailing lists.


Until otherwise defined, LACRALO chair and secretary shall be responsible for creating Participation Tables. 
Participation considerations:

 

1) ALS active participation shall mean the participation in, at least, 20% (twenty per cent) of monthly meetings (conference calls) and in, at least, one webinar within the last calendar year being considered.

Upon failure to comply with the provision herein set forth due to timetable constraints, the ALS should actively participate in, at least, one working group created by the region.

 

2) The representative shall send an email to the Secretariat and LACRALO mailing list stating the issues that keep him/her from participating in monthly meetings (conference calls).

3) 60% (sixty per cent) of participation in Assemblies of any kind.

4) To be considered active, the mere attendance or the single statement about opinions expressed shall not be enough, but rather the opinion on the topics being discussed will be required in any of its forms, monthly meetings, assemblies or via mailing lists.

5) In the case of effective participation set forth in item 1) herein, in addition, the ALS is required to have, at least, one of its representatives (not necessarily the primary representative) within a LACRALO working group or within an ICANN working group.

6) Members belonging to certified LACRALO ALSes who only participate in ALAC and /or ICANN working groups in their personal capacity are suggested to send a brief monthly report on such activity in order to add their participation to the Metrics.

If said participation calls for the Region´s opinion, then a prior consultation shall be made in our mailing list. Once the opinion has been expressed, it will be provided to the corresponding working group.

7) Upon failure to cast a vote in three consecutive elections or upon failure to provide input about ICANN-related policies via At-Large mailing lists during 12 consecutive months, an ALS shall automatically lose its voting rights and its active status within LACRALO.

The ALS shall be notified about the change in its status.

Should the ALS perform all the activities required to become an active ALS within the following 12 months, it shall be entitled to regain its voting rights and active status. Otherwise, once 24 months of inactivity has passed, the Chair will send ALAC a de-certification application for such ALS.

8) An ALS shall not be able to apply for funding for a representative to attend face-to-face meetings held, sponsored and funded by ICANN, unless it meets active participation requirements for the last 12 months before the date of the event.

9) A LACRALO member shall not be entitled to apply for any position within the Region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS.

 

 

Representamos a los usuarios finales de Internet de Latinoamérica y Caribe, en forma voluntaria y sin retribución; simultáneamente cumplimos con nuestro trabajo particular o privado.

Por el MOU ( Memorándum de Entendimiento) firmado con ICANN, los representantes / autoridades de la región elegidas por el voto de la misma participan de forma presencial en todas las reuniones anuales de ICANN y el designado “primer representante de una ALS” participa también de forma presencial, aproximadamente cada dos años, cuando se realiza la Asamblea General.

Hay procedimientos que exigen un número determinado de asistentes, tales como las votaciones, donde hay que reunir un quorum específico. Si este no se logra, no se pueden tomar decisiones.

Tenemos doce reuniones/ teleconferencias en el año, conformamos grupos de trabajo internos, y también algunos miembros participan en grupos de trabajo a nivel de ALAC y ICANN.

Los responsables de los grupos de trabajo de LACRALO, realizan reuniones con los integrantes de los mismos, y deben realizar reportes sobre el trabajo.

Las discusiones de temas se realizan: vía listas de correo, accediendo a las wikis (para informarnos o presentar nuestras opiniones).

Tanto ALAC como ICANN dictan webinars en varias oportunidades al año.

Vemos que son muchas posibilidades de participar activamente, pero es probable que por varias razones no todos podamos participar de todos los eventos. Pero esa participación, mientras más activa, más favorece la eficacia de nuestra Región.

Todo esto hace a la necesidad de contar con métricas, aplicando criterios de intervención y participación. En nuestro caso, éstos son similares a los de ALAC.

Todo sistema de métricas tiene sus inconvenientes. Podemos saber quiénes asistimos a una reunión mensual, sabemos quién participa en forma activa porque intervino de alguna forma, hablando o escribiendo en el chat. Pero ello no significa que otros presentes que no hablaron o no escribieron, no lo hicieron en forma activa. Quizás alguien se adelantó a emitir una opinión con la cual coincidió, y no necesitó hablar o escribir sobre lo mismo. Este tipo de partición, no debe ser objeto de medición.

Por lo tanto los criterios de participación e intervención (indicadores), estarán dirigidos a:

 

  • Reuniones (virtuales y presenciales)

 

  • Votaciones (presenciales y en línea)

 

  • Participación en grupos de trabajo en todos los niveles (LACRALO, ALAC, ICANN)

 

  • Participación en listas de correo.

 

Hasta tanto se defina otra forma, la presidencia y Secretaría de LACRALO serán responsables de confeccionar las Tablas de Participación.

Consideraciones de participación:

1) Se entiende por participación activa de una ALS a la participación en al menos el 20% (veinte por ciento) de las reuniones (teleconferencias) mensuales y al menos en un webinar dentro del último año calendario que se considere.

En el caso de que no pueda cumplir con lo estipulado en esta norma por problemas de horario, la ALS deberá tener participación activa en al menos un grupo de trabajo que se forme en la región.

2) El representante deberá enviar a la Secretaría y a la lista de correo de LACRALO un mail manifestando los problemas que le impiden poder participar en las reuniones (teleconferencias) mensuales.

3) Participación en el 60% (sesenta por ciento) de las Asambleas de cualquier tipo;

4)    Para ser considerada activa, no bastará con la mera presencia ni con la sola afirmación sobre las opiniones vertidas, sino con la emisión de opiniones sobre los temas que sean tratados en cualquiera de sus formas, reuniones mensuales, asamblea o vía lista de correo electrónico.

5)   En el caso de participación efectiva estipulada en el item 1) de este documento, asimismo, la ALS deberá contar con, al menos, un representante (no necesariamente el primer representante) en un grupode trabajo dentro de LACRALO, o dentro los conformados a nivel de ICANN.

6)     Aquellos miembros de ALS certificadas en LACRALO que tengan solo actividad en grupos de ALAC y/o ICANN, y que lo hagan a título personal, a fin de incorporar su participación en las Métricas, se sugiere envíen un sucinto informe mensual sobre tal actividad.

Si su participación requiere opinión de nuestra Región, deberá previamente realizar la consulta en nuestra lista. Una vez lograda la opinión, la trasladará al grupo de trabajo en cuestión.

7) Cuando una ALS no vota en tres elecciones consecutivas o no contribuye con comentarios acerca de las políticas de ICANN a través de la colaboración en las listas de discusión de At-Large, durante 12 meses consecutivos, perderá automáticamente sus derechos de voto y su status activo dentro de LACRALO.

La ALS será notificada acerca del cambio de status.

Podrá recuperar sus derechos de voto y el status de activo, si dentro de los 12 próximos meses realiza todas las actividades que se requieren para ser considerada una ALS activa. De lo contrario, pasando 24 meses de inactividad, el Presidente enviará a la ALAC una solicitud de desacreditación de esa ALS.

8)   Una ALS no podrá aplicar para financiamiento de un representante a las reuniones presenciales que organiza ICANN, y que sean patrocinadas y pagadas por la misma, si no cumple con la participación activa dentro de los últimos 12 meses anteriores a la fecha del evento.

9)   Un integrante de LACRALO no podrá postular a ningún cargo dentro de la Región, ALAC o ICANN, si no cumple con el 50% de la participación activa prevista para una ALS.

 

 

Representamos os usuários finais da Internet da América Latina e Caribe, de forma voluntária e sem retribuição. Ao mesmo tempo, desempenhamos nossos trabalhos particulares ou privados.

De acordo com o MOU (Memorando de Entendimento) assinado com a ICANN, os representantes/autoridades da região, eleitos por votos, devem participar pessoalmente de todos os encontros anuais da ICANN. Além disso, o "representante principal de uma ALS" também deve participar pessoalmente a cada dois anos, quando é realizada a Assembleia Geral.

Alguns procedimentos exigem um número determinado de participantes, por exemplo as votações, que exigem um quórum específico. Quando esse número não é atingido, não é possível tomar decisões.

Temos doze reuniões/teleconferências durante o ano, formamos grupos de trabalho internos, e além disso, alguns membros participam de grupos de trabalho do ALAC e da ICANN.

Os responsáveis pelos grupos de trabalho da LACRALO realizam reuniões com seus integrantes e devem entregar relatórios sobre os trabalhos.

As discussões dos temas são realizadas por meio de listas de e-mails e pelas Wikis (para nos informar ou apresentar nossas opiniões).

Tanto o ALAC quanto a ICANN realizam seminários na Web várias vezes durante o ano.

Existem muitas possibilidades de participar ativamente, mas é provável que, por vários motivos, nem todos possamos participar de todos os eventos. Porém, quanto mais ativa é essa participação, melhor é a eficácia na nossa região.

 

Por isso, é necessário contar com medidas e aplicar critérios de intervenção e participação. Em nosso caso, essas medidas são similares às do ALAC.

Todo sistema de medidas tem seus problemas. Podemos saber quem participa de uma reunião mensal, quem participa ativamente porque intervém de alguma forma, falando ou escrevendo no bate-papo. Mas isso não significa que as outras pessoas presentes que não falaram nem escreveram não tenham participado ativamente. Talvez alguém já tenha feito um comentário com o qual a pessoa concordou e não precisou falar nem escrever sobre o mesmo assunto. Esse tipo de participação não deve ser medido.

Portanto, os critérios de participação e intervenção (indicadores) serão aplicados a:

  • Reuniões (virtuais e presenciais)

 

  • Votações (presenciais e on-line)

 

  • Participação em grupos de trabalho de todos os níveis (LACRALO, ALAC, 
ICANN)

 

  • Participação em listas de e-mails.

 

Até que seja definida outra maneira, a presidência e a secretaria da LACRALO serão responsáveis por desenvolver as tabelas de participação. 


 

Considerações sobre a participação:

 

1) Entende-se por participação ativa de uma ALS a participação em pelo menos 20% (vinte por cento) das reuniões (teleconferências) mensais e pelo menos um seminário na Web no ano calendário considerado.

 

Caso não seja possível cumprir as determinações desta norma por problemas de horário, a ALS deverá ter participação ativa em pelo menos um grupo de trabalho formado na região;

 

2) O representante deverá enviar à Secretaria e à lista de e-mails da LACRALO um e-mail indicando os problemas que impedem a sua participação nas reuniões (teleconferências) mensais;

3) Participação de 60% (sessenta por cento) das Assembleias de qualquer tipo;

4) Para que uma organização seja considerada ativa, não basta estar presente nem confirmar as opiniões de outras. É preciso emitir opiniões sobre os temas abordados em reuniões mensais, assembleias ou lista de e-mails.

5) Mesmo no caso da participação efetiva estipulada no item 1) deste documento, a ALS deverá contar com pelo menos um representante (não necessariamente o primeiro representante) em um Grupo de Trabalho dentro da LACRALO ou dentro da ICANN.

6) Sugerimos que os membros de ALS credenciadas pela LACRALO que participem apenas de grupos do ALAC ou da ICANN de forma pessoal enviem um breve informe mensal sobre essas atividades para incorporar sua participação às medidas.

Se sua participação exige a opinião de nossa região, a consulta deverá ser realizada previamente em nossa lista. Depois de obtida, a opinião deve ser informada ao Grupo de Trabalho em questão.

7) Se uma ALS não votar em três eleições consecutivas ou não contribuir com comentários sobre as políticas da ICANN por meio das listas do At-Large durante 12 meses consecutivos, perderá automaticamente seu direito de voto e seu status ativo dentro da LACRALO.

A mudança de status será informada à ALS.

O direito de voto e o status ativo poderão ser recuperados se dentro dos 12 meses seguintes caso a ALS realize todas as atividades necessárias para ser considerada ativa. Caso contrário, depois de 24 meses de inatividade, o Presidente enviará ao ALAC uma solicitação de descredenciamento dessa ALS.

8) Uma ALS não poderá solicitar auxílio viagem para que seus representantes participem de reuniões presenciais organizadas pela ICANN caso não cumpra com os requisitos de participação ativa nos 12 meses anteriores à data do evento.

9) Caso não cumpra com 50% da participação ativa prevista para uma ALS, um integrante da LACRALO não poderá se candidatar a nenhum cargo dentro da região, do ALAC ou da ICANN.

 

 

 

 

 

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55 Comments

  1. Parabens aos relatores das métricas. Parece que conseguiram pegar o espíritu necessario para uma participaçao efetiva e abrangente. Acredito importante fazermos uma leitura coletiva em uma teleconferencia e tirar as possiveis dúvidas de interpretação de alguns items.

    Desde quando entrarão em vigor??

    abraços,

    sylvia

     

  2. Silvia, estos documentos deben ser sometidos a discusión por 30 días y a un webinar.

    Esperamos lanzarlos a la brevedad a comentarios.

     

    Abrazo

     

  3. " 7) Upon failure to cast the vote in three consecutive elections or upon failure to Provide input about ICANN-related policies via At-Large mailing lists During 12 consecutive months, an ALS Shall automatically lose its voting rights and its active Within LACRALO status. "

    COMMENT:

    I am of the opinion that this proposal is not structured properly and interpretation is not clear. I will assume that the above paragraph means that:

    1. If an ALs did not vote for 3 consecutive meetings it will lose voting rights.
    2. If an ALs fails to provide input into ICANN related policies it shall lose its "Active" status within LACRALO.

    Two separate issues but expressed as one. The way it reads in the original text, the ALs would have to be guilty of both in order to lose any rights at all. If it is only guilty of one, it still retains both right.

    Is this the intention? Have I misinterpreted? Is the translation inaccurate?

    1. Ya hemos explicado  que se está trabajando con un criterio inclusivo, y se dio un ejemplo concreto de una descertificación. Pero también podemos dar el ejemplo de una ALS recuperada, que no estaba activa y que por contactos antes de una votación, la misma se integró nuevamente y está más activa que otras organizaciones que se dicen activas, o que hacen requerimientos pero no participan en las reuniones.

      Los estudios de cerca ya se han realizado. Pronto saldrá la encuesta para poder determinar quiénes (dentro de LACRALO) pueden capacitarnos en los temas que tenemos falencias. Allí determinaremos quienes estarán cómodos en su temática dominada, y quienes no. Además servirán que quienes no estén cómodos por su desconocimiento sobre algún tema, ya no lo estén porque le estaremos brindando el conocimiento necesario para activar su participación.


      1. An ALS should be allowed to participate to the extent that it can. Unless an organisation folds up, there is no reason for it to be de-certified.

  4. "9) A LACRALO member shall not be entitled to apply for any position within the Region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS."

    COMMENT:

    A definition of member is required. Who is the member of LACRALO, the organisation or the individual?

    1. Quizás sea un problema de traducción, pero al decir que que requiere una participación activa del 50% de una ALS, se interpreta que es un miembro de una ALS, no una ALS miembro de ALAC. De todos modos, por esta consulta se modificará este párrafo clarificándolo. Sugeriría modificarlo y bajar el porcentaje:

      9)   Un integrante de una ALS no se podrá postular a ningún cargo dentro de la Región, ALAC o ICANN, si no cumple con el 40% de la participación activa prevista para una ALS.

      1. Maybe not, but LACRALO should not seek to de-activate members or take away their voting rights when we are trying to encourage membership. 

  5. We represent Internet end users from Latin America and the Caribbean on a volunteer basis and without compensation; at the same time, we fulfill our private or personal work commitments.”

     

    This introduction needs to be removed on grounds that LACRALO does not represent all the end users of the internet in the Caribbean and to introduce this with such a statement is to give a false impression that LACRALO represents all end users. It further sets up LACRALO as an end-user authority which it is not. LACRALO must be seen as representing members of LACRALO and not all end users. In fact, LACRALO represents a minority of end users in Latin America and a minute minority of end users in the Caribbean. Hence this statement is false and misleading.

    1.  

      Es cierto que no representamos a TODOS LOS USUARIOS FINALES de Internet, ni en el Caribe, ni en el resto de nuestra Región. Pero sí es ciertoque representamos a los usuarios finales a los que pueden llegar desde LACRALO todas nuestras ALSs. Tenemos 18 países y nos faltan aún 17, aproximadamente.

      Estamos trabajando para lograr una mayor representación, inclusive con una iniciativa de llegar a los Pueblos Originarios de nuestra Región. Tenemos un criterio inclusivo, tenemos representantes en grupos de trabajo en nuestra Región, en ALAC en ICANN, tenemos representantes en el IGF, en grupos cross community… Esto es estar representando a los usuarios finales de Internet. No podemos llamar a este trabajo falso o engañoso.

      El representar a un usuario final, no  significa estar en contacto con él.

      1. If you are not a court of law, you cannot set up yourself as a tribunal, that would be false and misleading. I never said that your work is false and misleading. While the members of LACRALO may come from countries in LA and C, LACRALO certainly cannot be representative of LA nor the Caribbean because its membership is too small compared to the millions of end users in these two regions. LACRALO membership is not a million end users and is therefore not representative. It would be false and misleading to say that LACRALO represents LAC end-users. Hence, LACRALO represents LACRALO members only.

        This gives an idea of the amount of work LACRALO must now do for its outreach programme to include at least one organisation in each of the countries of LA and C. We are now struggling with this, so how can we be representative of the two regions?

      2. We can't say "LACRALO represents Internet end users from Latin America and the Caribbean", as Roosevelt pointed out.

        We represent the interests of individual Internet users in Latin America and the Caribbean. 

  6. LACRALO is a voluntary organization and like all voluntary organizations, so long as they remain relevant to its members the organization will survive. If it does not remain relevant, the organization will die. This is the very nature of any voluntary organization because the idea is to eliminate the existence of any organisation which the people do not want because with all good intentions, they can be fraudulent. In a voluntary organization, participation can only be ascertained based on members contribution and being voluntary, no participation means no interest and hence this also means that the organization is not doing enough to retain the participation of its members. When this happens and participation ceases, the organisation cannot be allowed to fraudulently continue, it must cease by disrepute, especially at the level of LACRALO where this organisation purports to represent a region.

    This is the nature of voluntary organizations. They exist according to demand, interests and relevance and the larger the geography and the demographics the more strictly this rule should apply. You can't claim to represent LAC and don't have at least half the population of LAC participating. So this in itself is a natural metric for LACRALO based on its expected performance. Therefore, to introduce a metric for members that will negate the objectives and very nature of the organization is to knock out membership and also allow a few in an organisation to force the organization onto the LAC population which does not reflect the views of the LAC population. Is this what we want to achieve? How could LACRALO represent end-users if its rules seeks to eliminate participation rather than encourage it?

    Furthermore, voluntary members finding such strict rules of participation when they are volunteering their time, makes the organization un-attractive. My understanding is that we are trying to encourage participation and not hinder it. Noting that organizations are members of LACRALO and that it is the membership of these organizations that are participating and not just the representatives of the organizations, these metrics virtually bar other members of the member organization. We must seek to employ systems to encourage participation. This is the main objective of the multi-stakeholder model and as the base of ICANN, LACRALO has a duty to encourage participation.

    If these metrics are to be fair and meaningful, individuals participating in LACRALO meetings should be identified by their organizations. In other words, the minutes and records of the meetings should have the acronyms of the organizations alongside each name that attended the meeting. This means that if the representative cannot attend a meeting but another member has the time to attend, then by that substitution, the organization is not marked absent as it could be under the present system. It would also be for LACRALO to encourage representatives of member organizations to identify alternative members and establish a procedure for welcoming substitutes from member organisations.

    In all the "participation and engagement criteria" above, a close study will reveal that there is no need for these metrics if all the members of member organizations are encouraged to participate in LACRALO and ICANN at the level at which they feel comfortable. For example, an organization may have a representative who will get voting credentials. However, if that representative has not been attending meetings the possibility of a vote being cast will be low. If the organization has several members attending meetings, then the representative can consult with them for the vote and the possibility of a vote being cast will be high.

    Rather than employing metrics as a means of trying to secure decision making, LACRALO should employ strategies for encouraging participation so that decision making is secured. The metrics that will apply to ALAC or any other specialized committees or working groups should not be applied at the base. It is the duty of the base to encourage participation in any way it can. However, when the requirement is for an individual to serve, there will always be requirements for metrics but the same cannot be applied at the base. This free flow of participants at the base will allow more contributors to emerge.

    There is need for a full understanding of what LACRALO is to ICANN and to the multi-stakeholder model. That is why the founders of LACRALO decided only on a secretariat that will do the work of the organisation and a person to chair meetings. No officials of LACRALO to get up and make grand statements on behalf of all LA & C. We must understand LACRALO as a movement and not simply an organisation. It must be dynamic enough to bring all end users on board. The attempt to employ metrics rather than elasticity at the base speaks to the failure of the organisation to secure representative participation from the populations of LA & C. The question therefore arises as the whether LACRALO is fulfilling its objectives.

    Here is a response from a Caribbean person (who is not a member of LACRALO) after reading these metrics:

    "Wow....such rules are extremely caustic and promotes a strong control mechanism on who is allowed to participate.... WOW!! I certainly would not venture there. Need something simple which will not frighten off participation....especially Caribbean... Don't you think?"

    1. Parte de esto podría ser correcto, pero le falta un importante concepto para trabajar dentro de  las organizaciones de voluntarios: el compromiso que asume cada uno en su incorporación. No basta con inscribirse en la organización, ni esperar a ser invitado a participar. Un ejemplo: en el caso de las reuniones mensuales de ALAC o de los grupos de trabajo de ALAC, como la mayoría son residentes del hemisferio occidental, para los pocos del otro hemisferio, las reuniones son siempre de madrugada. Esto ha sido estudiado y sigue siendo estudiado para que se pueda balancear. Hablando con uno de ellos sobre este tema, me contestó que al ingresar sabía que su participación implicaría ese horario, y lo asumió dentro de su compromiso de participación.

      En LACRALO hemos pasado de tener en nuestras reuniones mensuales de 8 ó 10 participantes, a un promedio de 20, habiendo llegado a un máximo de 30 sobre 44. Y esto se logró por vía de mails, Skype, facebeook, etc.

      El otro tema en este tipo de organizaciones, es que la dirigencia tiene que hacerlo todo. Y si no se logran los objetivos, esa dirigencia tiene la culpa de todo. Esto es ignorar el modelo de múltiples partes interesadas y su forma de trabajo. Participan todas las partes, y se generan políticas con la metodología bottom-up.

      Ya estamos trabajando dentro de ese 50%, porque como es un voluntariado, consideramos las disculpas en las distintas reuniones o webinars, porque demuestran que tienen la responsabilidad de participación, aunque por razones profesionales o particulares no lo puedan lograr.

      Estamos trabajando con los resultados del Plan Estratégico de nuestra Región. Así se está coordinando con ICANN y su Plan estratégico, para lograr una capacitación en temas que desconozcamos y así cubrir otro punto fundamental para fomentar la participación: tener el conocimiento necesario. Estamos contactando a aquellas ALSs que no están participando, por distintas vías, y estamos progresando. Por favor, si tiene conocimiento de otros sistemas de fomentar la participación, háganlo llegar cuanto antes.

      De acuerdo con la sugerencia de identificación, pediremos que cada participante se identifique con la sigla de su ALS. El tema del voto ya fue contestado oportunamente. Nuestra política es sumamente inclusiva. No creemos que una ALS llegue a no votar por segunda vez. Si no lo hace, es porque realmente desea ser descertificada. El ejemplo fue una organización de Costa Rica. La contactamos varias veces y finalmente logramos que nos contestara su representante, y nos confirmó que esa organización no participaría nunca más, inclusive quizás no existiría más como organización en Costa Rica.

      Los parámetros no son para tomar decisiones, son en sí mismos un aliciente para la participación. Inclusive ya hemos planteado al CEO de ICANN en Los Angeles en la reunión presencial con las RALOS, la posibilidad de obtener una concurrencia adicional (anual) a una reunión face to face de ICANN, para quien resulte dentro de nuestra Región con la mayor participación activa, siempre excluyendo a quienes momentáneamente estén ejerciendo algún cargo. 

      El flujo para los participantes es absolutamente libre, no es coercitivo ni obligatorio. Pero no puede emerger en una sola reunión y tratar de dirigir. Eso no pasa en ninguna organización, y menos aún en un modelo de múltiples partes interesadas.

      Hasta este momento no hay métricas. Y estamos incrementando el nivel de participación,  y con las propuestas de nuevas formas o metodologías para ese incremento, seguro continuaremos con éxito. Pero no es suficiente, además, en toda organización hay métricas. ALAC mismo está trabajando en ellas, y en LACRALO desde hace mucho tiempo se está intentando concretarlas.

      Las métricas no son caústicas, son necesarias como ya se dijo anteriormente. No es un control sobre los participantes. La forma de verlo es la siguiente: las métricas son para que cada participante pueda medirse y confrontarse con su propio compromiso, el que asumió al entrar voluntariamente a la organización. Y dependiendo de sus posibilidades de participación, podrá hacerlo de distintas maneras (reuniones, webinars, mails, grupos de trabajo en los distintos niveles y por los distintos medios).

      La actual dirigencia de LACRALO ha ofrecido varias capacitaciones, conformación de grupos de trabajo, webinars, etc. En otro párrafo se aclara que puede participar cualquier miembro de las ALS, sin ser el titular o el relevo del titular

      1. You missed the important point of "voluntary". Every effort must be made to verify if the organisation is still functioning before it could be listed as inactive. We have to work with organisations and it is in our interest to encourage them to join LACRALO. That is why we need an outreach programme.

        It is interesting you should say this, "But it can not emerge in one meeting and try to steer.That does not happen in any organization, let alone in a model of multiple stakeholders." because this is exactly what LA did and are still doing. Just came to the table but want to change all the ground rules because you have not thought it through. Yet you want to start metrics on the very thing that you did. If we had put those metrics in place all like now many of you would be listed as inactive and these proposals would not be here today.

        The multi-stakeholder process is unique and you can't compare it with the average organisational structure. You say you are inclusive but yet you are seeking to exclude. This is not the right way. The anatomy of a multi-stakeholder model infers that there should be no exclusion at all, except an organisation is not functioning and if it is not functioning it will not vote or participate... end of metrics.

        I notice how you are patting yourself on the back. I don't see why because we have done a lot in the past too and brought LACRALO from scratch to where it is now. So what you really saying at all? Lacralo must go forward and that means continuing the work. It is not just about webinars or meetings, it is also to educate the region about what LACRALO is and what ICANN is. Several other movements such as ISOC are filling the voids, so LACRALO is really behind in getting the word out and educating and informing the people. So don't pat yourself on the back when you are really sadly lacking and void of ideas to popularise ICANN in the region through LACRALO. We have a real long way to go and trying to ostracise organisations will not help. All that will do is create an exclusive club and that is not what the multi-stakeholder model is all about.

        Yes, multi stakeholder means that at any time new stakeholders can emerge and that there should be nothing blocking their path. We do not need an exclusive club. Leave the door opened that anybody can walk through and participate at any time. What you must understand is that the metrics may work as we climb to higher levels where participants are expected to perform, but not at ground level. The door must be opened at ground level. This leaves me to wonder how much you understand about the multi-stakeholder model. How can you compare it with what other organisations do? It is a question of fulfilling a function and a role and our role is at ground level.

  7. "Until otherwise defined, LACRALO chair and secretary shall be responsible for creating Participation Tables. 
Participation considerations:"

    Participation tables should be based on organisations and not individuals or representatives only. The rules should be changed to reflect that it is the organisation that is participating and not the individual notwithstanding that representatives are identified for official purposes only. Also, there is no need for the Chair to be involved. This is strictly the duty of the Secretariat which is recording who attends. This is a straightforward report from the Secretariat with no need whatsoever for input from the Chair unless the Secretariat does not have the capacity. Then it should not be the secretariat.

  8. "2) The representative shall send an email to the Secretariat and LACRALO mailing list stating the issues that keep him/her from participating in monthly meetings (conference calls)."

    First, it should be reinforced as a rule that any member of a member organisation can represent it at LACRALO meetings. Then this provision should be amended to read:

    2) The representative shall send an email to the Secretariat and LACRALO mailing list stating the issues that keep members (or substitutes) of their organisations from participating in monthly meetings (conference calls).

    1. Se tiene en cuenta esta sugerencia y se hará la modificación del párrafo según lo solicitado.

  9. "4) To be considered active, the mere attendance or the single statement about opinions expressed shall not be enough, but rather the opinion on the topics being discussed will be required in any of its forms, monthly meetings, assemblies or via mailing lists."

    Mere attendance at meetings must be deemed to be enough to be considered active. So long as the organisation is represented by one of its members, that organisation should be deemed active because presence means active even if not making inputs in a meeting or even in a mailing list. Maybe the member sees no need for input or agrees with the outcome of a discussion, etc. Inputs can also be made by a voting process, so that members can express their choices after each discussion, etc. A motion needs a seconder and that motion needs to be carried. Within this multi-stakeholder process there are ways to ensure inputs are made from every member.

    1. Respuesta: se considerará esta opinión, y se sugerirá la modificación en la redacción del punto 4)

      4) Si bien la mera presencia de un representante es suficiente para ser considerado activo, se sugiere que los participantes verifiquen previamente la agenda  de la reunión, o el tema del webinar, a fin de que pueda participar mediante preguntas o sugerencias

  10. "5) In the case of effective participation set forth in item 1) herein, in addition, the ALS is required to have, at least, one of its representatives (not necessarily the primary representative) within a LACRALO working group or within an ICANN working group."

    This should not be a metric. This should be encouraged. Part of the culture developed by LACRALO within the concept of a multi-stakeholder system and should be known that members are expected to participate in working groups within LACRALO and wider ICANN.

    1. La métrica en sí misma, es ya un incentivo, que se agrega a todos los otros citados previamente. Recuerdo que la dirigencia sola, no puede lograr éxitos. Cada miembro de cada ALS debe ser consciente de su compromiso de participación.

      Ya se realizó y se continúa realizando la convocatoria para que cada ALS tenga designado un suplente y que los mails siempre lleguen a ambos.  De esa forma, cuando el titular no puede participar, lo puede hacer el relevo. Lo único que no es factible, es cambiar de titular a ultimo momento por el hecho de que tiene credenciales de votos asignadas. Pese a ello, si un titular no puede votar por  alguna razón, solo debe informarlo con la antelación suficiente y se asignará la credencial a su relevo o a quien designe. Además se aclaró que además de estos dos miembros, cualquier otro miembro de una ALS puede ser parte de grupos de trabajo. Con esto buscamos que participe toda nuestra gente, y que tenga conocimientos que ayuden al trabajo dentro del Grupo de Trabajo.

      Con todo esto se facilita la participación de las ALSs, por eso es una métrica, y es importante.

      Si alguien conoce otra forma de alentar este tipo de participación, por favor, propóngala.

      1. I disagree that this is an incentive. There is no need to change credentials, simply allow the members of a member organisation to participate in the absence of the main representative and there will be no need for a metric. Again, trying to insist on metrics is a disincentive. Organisations at the LACRALO level should be encouraged to participate anyhow they can without fear of being booted out if they happen not to participate for a little while or to have their voting credentials taken away. This does not encourage participation.

  11. "7) Upon failure to cast a vote in three consecutive elections or upon failure to provide input about ICANN-related policies via At-Large mailing lists during 12 consecutive months, an ALS shall automatically lose its voting rights and its active status within LACRALO."

    This can only be enforced if representatives are encouraged to identify substitutes that can attend meetings in his/her absence, otherwise this will be unfair to the organisation. Organisations are the members, not the individuals representing the organisation and as such, organisations must be allowed this flexibility before such rules could apply.

    In all the "participation and engagement criteria" above, a close study will reveal that there is no need for these metrics if all the members of member organizations are encouraged to participate in LACRALO and ICANN at the level at which they feel comfortable. For example, an organization may have a representative who will get voting credentials. However, if that representative has not been attending meetings the possibility of a vote being cast will be low. If the organization has several members attending meetings, then the representative can consult with them for the vote and the possibility of a vote being cast will be high.

    The answer is to employ strategies that will encourage participation rather than weed it out.

    1. Hemos explicado  que se está trabajando con un criterio inclusivo, y se dio un ejemplo concreto de una descertificación. Pero también podemos dar el ejemplo de una ALS recuperada, que no estaba activa y que por contactos antes de una votación, la misma se integró nuevamente y está más activa que otras organizaciones que se dicen activas, o que hacen requerimientos pero no participan de otra forma.

  12. "8) An ALS shall not be able to apply for funding for a representative to attend face-to-face meetings held, sponsored and funded by ICANN, unless it meets active participation requirements for the last 12 months before the date of the event."

    If attending face to face meetings is a metric requirement, then how can you disallow funding for a face-to-face meeting? This metric is not in keeping with encouraging participation but would tend to discourage participation. Remember that LACRALO and ICANN business is not easy to understand and attending a face-to-face meeting enhances the understanding of individuals who are willing to participate on behalf of their organisation. When I thought I knew most of it, attending face-to-face meetings enhanced my knowledge of ICANN and the issues by 100% or more. I got to meet staff and stalwarts who could guide me and explain a lot that was not clear to me. It would therefore seem to me that attending face-to-face meetings is a premium to understanding ICANN and LACRALO and encourages the spreading of such knowledge and experience, which leads to more participation. Is this not what we want? Why then put a barrier on it?

    1. Perdón, no se entiende el planteo. Se sugiere que es suficiente que una ALS pueda concurrir solo a las reuniones face to face, por lo que allí se logra? Por favor, podrían aclarar? Gracias

      1. Simple, there should be no metric to disallow members from attending face to face meetings because these are a premium and usually those who attend meetings continue to participate afterwards.

  13. "9) A LACRALO member shall not be entitled to apply for any position within the Region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS."

    A member organisation which have members with the competency to be of critical service to the ALAC is refused an opportunity to make a contribution because the official representative is not attending meetings and renders the organisation inactive. Who loses? I can only guess that it would be the ICANN multi-stakeholder model that loses.

    Again a call for expanding membership and seeing the member organisation not by its official representative but recognise the fact that members are voluntary organisations and will most likely have sufficient members to ensure its representation in LACRALO.

     

    1. Esta métrica no está diciendo nada de eso. No dice representante oficial o relevo del oficial. Es para cualquier integrante de cualquier ALS.

      1. I can only assume that you don't understand what it is to get the best representation and contribution from an organisation that has members.

        1. OK. So, please, could you explain with words what is meant is to get the best representation and contribution of an organization that has members? Thank you very much.

          1. Do you understand that an organisation has many people in it? Do you also understand that there will be diverse skills in an organisation? Well what I mean is you try to get the best from the organisation letting people operate where their skills and expertise are. In other words get the coordinated effort of the best people in the organisation to do required tasks. So those with an interest in legal matters could help do the legal work for the organisation. Those who are good at maths and accounting could do the accounting work, those who have a deep interest in ICTs could lead on the ICT issues, etc. all on behalf of the organisation. This is what makes for a good organisation that can accomplish its goals.

            Our members are organisations and if you don't understand how organisations work, then the metrics will be flawed and will work against the member organisation. When you discourage members, the very movement you are trying to sustain with the member organisations will miss valuable contributions that may work against the movement in the long run. You must allow members of member organisations to participate. That is the only way the organisation will participate. The organisation is not one representative only. Understand what you are Chairman of if you want the best from it. They are not individuals, they are bodies of people. You therefore must couch your metrics in terms of member organisations and not individuals if you want the metrics to work. So rather than discourage them, let them collectively make the effort so your meetings would be always full.

            1. Deal Roosevelt, then this criterion, should make the necessary changes in metrics, so we can all learn.Thanks!

              1. I already did. Have you read my inputs into these metrics?

                1. Yes, and many changes are being introduced.

                  1. So what changes have been made? I am not seeing any changes in the document???

                    1. We are not working online: As stated in last monthly meeting notified when documents are ready, and the date of the webinar. I don´t remember if you were at the last meeting.

                      1. No I was not at the last meeting. Notified when documents are ready? So you doing it behind closed doors? What is wrong with people making inputs and changes done online? What is so wrong with that? So you intend to put up a document written in stone? What is the reason for this? This is most undemocratic.

                        1. Dear, nothing is set in stone until approved by all, is a provision in LACRALO. If you had more participation, you'd know.
                          If you want to participate fealmente, you should propose as a member of the working group.
                          I myself tried to make a working group with you and not answered, and said another proposal not want to participate.
                          You must understand that work is not only criticize the fact, but do first.
                          First do, then criticize.

                          1. Listen, you can't tell me about participating. You called me when Jose was Chairperson asking me about chairing a working group and because I said I don't want to chair, you or who else removed me from the WG. So you can't come now telling me about WGs. It just proves that it has to be your way or no way and I don't see why I must put up with that. I have not participated in the last two meetings, so you want to crucify me for that?

                            Furthermore, it is not about criticising, I stated my position clearly and that is that the metrics should encourage participation and not discourage it. So you carry your dangerous self trying to accuse me of not participating. I volunteered for nearly every WG at the Costa Rica meeting and after you asked me about chairing one, my name was removed from all the rest. Now you come accusing me? From my position, that is maliciously dangerous.

                            1. Deal Roosevelt, from'm president of lacralo, all volunteers for all working groups were recorded in them. Never remove the opportunity to work at any ade our members.
                              Also, for me, is not only participate attend meetings.

                              1. The records will show and has to show that I volunteered for nearly all the working groups at the Costa Rica meeting in 2012. I know because I put my name down, so if my name is not there somebody omitted my name. Why did you ask me to chair if my name was not down for the WG?

                              2. You denying that you asked me to chair? I wondered what authority you had to ask me to chair at the time? Not only that, you asked me to chair but then did not notify me of the meetings of the WG and I should have been on at least that WG. Yet I was omitted and I can only assume that I was similarly omitted from all the rest of the WGs.

                          2. First do then criticise? Can anybody accuse me of not doing any work? I was prevented and blocked from doing any. Now that I am trying to make an input, this is the nonsense that I am hearing. You can't accuse me of anything that will stick.

  14. We represent Internet end users from Latin America and the Caribbean on a volunteer basis and without compensation; at the same time, we fulfill our private or personal work commitments.

     

    Under the MOU (Memorandum of Understanding) signed with ICANN, the region´s representatives/officers, elected by the vote of the region, attend in-person all annual ICANN meetings, and the appointed "ALS primary representative" also participates face-to-face, about every two years, when the General Assembly is held.

    There are procedures, for example votes in which a specific quorum is needed, that require a certain number of attendees. If quorum is not achieved, decisions cannot be made.

    We hold twelve meetings/conference calls throughout the year, we create internal working groups, and some members also engage in ALAC and ICANN working groups.

    LACRALO working groups´ leaders meet with their members, and they must issue reports on the work being done.

    Discussions of topics are carried out: via mailing lists, and by accessing wiki pages (to get updates or to provide input).

    ALAC as well as ICANN deliver webinars on several occasions during the year.

    We see that opportunities for active participation are many, but not all of us are likely to participate in every event due to different reasons. However, the more active such participation is, the more effective our Region will be.

     

    All this leads to the need of having metrics and applying engagement and participation criteria. In our case, these are similar to ALAC criteria.

    Any metrics system has its drawbacks. We may know who has attended a meeting, we know who participates actively because that person has engaged, in any way, either by taking the floor or by posting comments on the chat. Nevertheless this does not mean that other participants, who have not taken the floor or posted comments, have not engaged actively. Maybe someone came forward to express an opinion with which the person agreed, and there was no need to speak or post comments on the same topic. This kind of participation should not be subject to measurements.

    Notwithstanding that LACRALO is a voluntary movement of internet end-users in Latin America and the Caribbean, and that it is intended to ensure that the voices of the end-users in Latin America and the Caribbean are represented within the multi-stakeholder process of ICANN as described in the MoU between LACRALO and ICANN and reflected in the ROP and the ZOP of LACRALO; and

    Given the need for representativeness in the decision-making process of LACRALO; and

    The need for transparency in its operations; and

    The need ascertain participation of members.

    Therefore, participation and engagement criteria (indicators) are intended for:

    • Meeting attendance (virtual and face-to-face)
    • Voting (face-to-face and online)
    • Participation in working groups at all levels (LACRALO, ALAC, ICANN)
    • Participation in mailing lists.

     

    LACRALO Secretariat shall be responsible for reporting attendance in its official reports.

     

    1) ALS active participation shall mean the participation in, at least, 20% (twenty per cent) of monthly meetings (conference calls) and in, at least, one webinar within the last calendar year being considered.

    Upon failure to comply with the provision herein set forth due to timetable constraints, the ALS should actively participate in, at least, one working group created by the region.

     

    2) The representative shall send an email to the Secretariat and LACRALO mailing list stating the issues that keep him/her from participating in monthly meetings (conference calls).

    3) 60% (sixty per cent) of participation in Assemblies of any kind.

    4) To be considered active, the mere attendance or the single statement about opinions expressed shall not be enough, but rather the opinion on the topics being discussed will be required in any of its forms, monthly meetings, assemblies or via mailing lists.

    5) In the case of effective participation set forth in item 1) herein, in addition, the ALS is required to have, at least, one of its representatives (not necessarily the primary representative) within a LACRALO working group or within an ICANN working group.

    6) Members belonging to certified LACRALO ALSes who only participate in ALAC and /or ICANN working groups in their personal capacity are suggested to send a brief monthly report on such activity in order to add their participation to the Metrics.

    If said participation calls for the Region´s opinion, then a prior consultation shall be made in our mailing list. Once the opinion has been expressed, it will be provided to the corresponding working group.

    7) Upon failure to cast a vote in three consecutive elections or upon failure to provide input about ICANN-related policies via At-Large mailing lists during 12 consecutive months, an ALS shall automatically lose its voting rights and its active status within LACRALO.

    The ALS shall be notified about the change in its status.

    Should the ALS perform all the activities required to become an active ALS within the following 12 months, it shall be entitled to regain its voting rights and active status. Otherwise, once 24 months of inactivity has passed, the Chair will may send ALAC a de-certification application for such ALS.

    8) An ALS shall not be able to apply for funding for a representative to attend face-to-face meetings held, sponsored and funded by ICANN, unless it meets active participation requirements for the last 12 months before the date of the event.

    9) A LACRALO member shall not be entitled to apply for any position within the Region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS.

  15. Roosevelt's reworded version is a improvement on the metrics text, but some more work needed. Some comments that also apply to the original text.

    • Voting in elections should NOT be counted as a measure of an ALS' engagement or participation

      The problem in LACRALO today is that many ALSes do not participate in any At-Large activity (LACRALO calls, At-Large WGs, ALAC calls, comments on wiki, emails to the LACRALO lists) except when voting for persons as representatives. This makes consensus decisions by LACRALO difficult because of a lack of quorum on conference calls and places a strain on the few volunteers from the region actively involved in the various At-Large activities.

      As it is now, all ALSes in LACRALO measured with the metric of having voted in elections will qualify as being active. And this is wrong. Voting in elections as a metric should be removed from this proposal.
       
    • The metrics criterion is too scattered across multiple numbered points with different provisos that contradict each other - point 1 says "ALS active participation shall mean the participation in, at least, 20% (twenty per cent) of monthly meetings (conference calls) and in, at least, one webinar within the last calendar year being considered. Point 7 (which is the text from the NARALO RoP) seems to ignore all the previous points and says "7) Upon failure to cast a vote in three consecutive elections or upon failure to provide input about ICANN-related policies via At-Large mailing lists during 12 consecutive months, an ALS shall automatically lose its voting rights and its active status within LACRALO."  

      The metrics needs to be stated much more clearly. For example:

      "LACRALO will use the following criteria and thresholds to measure an ALS’s participation in LACRALO and At-Large activities:"

      and list the criteria and thresholds in bullet points immediately after, so its all contained in one numbered point.
       
    • Consistency needed on terms used throughout. An example of inconsistency - Point 8 says " An ALS shall not be able to apply.." while Point 9 says "A LACRALO member shall not be entitled to apply.." - why are different wording being used when they seem to be saying the same thing - an ALS representative.
       
    •  What does Point 9 even mean when it says "....if the member does not comply with 50% of active participation required for an ALS." ? Wouldn't the ALS already be deemed inactive? Secondly, saying things like the member will be unable to join other ICANN AC/SOs can't be practically enforced and this part should be dropped.

       

     

     

  16. 3) Members belonging to certified LACRALO ALS's who participate in ALAC and/or ICANN working groups in their personal capacity are suggested to send a brief monthly report on such activity in order to add their participation to the metrics.

    Compared to Proposed Metric #2, this is measure actually imposes a greater burden on one who participates in the actual business to which LACRALO is committed; names and numbers policy development.   

     

    Carlton Samuels

  17. 2) The representative shall send an email to the Secretariat and LACRALO mailing list stating the issues that keep him/her from participating in monthly meetings (conference calls).

    Here's another cute one.  And so Orwellian in prospect!   As I understand it, this one tends to suggest one is deemed to participate by advising one will not "attend" a meeting!  

    Before I tell you how wrong this is, say it isn't so, please!!! 

     

    -Carlton Samuels

  18. 9) A LACRALO member shall not be entitled to apply for any position within the Region, ALAC or ICANN if the member does not comply with 50% of active participation required for an ALS.

    This one is not just wrong-headed but injurious to every notion of civility - and civil action! - I know.  What it actually says is any LACRALO member may be blackballed and 'disappeared' from Names and Numbers policy development by a LACRALO star chamber!!!

    The presumption here is that a LACRALO member is only that, nothing else!  The weight of the evidence would rubbish that presumption. I am a representative of a duly approved ALS. I also participate in GNSO-founded WGs, Cross-Community WGs and special Working Parties, all ICANN related, that do not report to LACRALO. But if a LACRALO star chamber would have its way, they would wish to exclude me from pursuing names and numbers policy interests that actually depend on one showing up for work, not jsut to be counted!

     

    -Carlton Samuels

     

     

  19. On the balance of the evidence, this metric proposal is dead on arrival!

     

    -Carlton Samuels

  20. I am frustrated reading and re-reading the proposal text which is hard to make sense of. My key points (mentioned in Re: Proposal of Mectrics / Propuesta de metricas comment in Jan 3 2015 and will be repeated here:

    • Re: Point 1 - I note the effort to state the metrics more clearly. However the wording "LACRALO will use the following criteria and thresholds to measure an ALS’s participation in LACRALO and At-Large activities:" should be in point 1 and not outside the other bullet points. However, the thresholds specified may need refinement and there is also a contradiction in the preamble.

    • Point 2 implies that sending apologies would count as participation and is equal to someone dedicating their time and energy to participate actively. This shouldn't be. Otherwise, a person can just automate sending apologies whenever the staff announces any conference call. Point 2 should be removed as it rewards non participation and being inactive.

    • Re: Point 3, rather than making this an annoying burden for those persons in ALSes participating in At-Large by writing private reports to the chair and secretariat - the RALO monthly call should have updates from WGs as a standard agenda item for those persons to attend the call and give their updates in person. This would bring recognition of persons participating to the LACRALO community and foster discussion of issues being looked at by At-Large WGs in LACRALO. Point 3 can then be removed as this would then be captured as part of the discussions in the monthly LACRALO call.

    • Re: Point 4 - Voting in elections should NOT be counted as a measure of an ALS' engagement or participation.The problem in LACRALO today is that many ALSes do not participate in any At-Large activity (LACRALO calls, At-Large WGs, ALAC calls, comments on wiki, emails to the LACRALO lists) except when voting for persons as representatives. This makes consensus decisions by LACRALO difficult because of a lack of quorum on conference calls and places a strain on the few volunteers from the region actively involved in the various At-Large activities. As it is now, all ALSes in LACRALO measured with the metric of having voted in elections will qualify as being active. And this is wrong. Voting in elections as a metric should be removed from this proposal. Point 4 text "Upon failure to cast a vote in three consecutive elections" should be completely removed.

    • Re: Point 5 - this could be restated by saying Inactive ALSes can't be funded to attend f2f meetings and merged with 4 as a consequence of being inactive.

    • Re: Point 6 - this would be impossible to enforce "apply for any position within the region, ALAC or ICANN" - ALSes would just simply quit LACRALO to be freed to better contribute to ICANN if other areas of ICANN are more rewarding to them. What could be said is something like "Inactive ALS' representatives will not be eligible to be elected as representatives from LACRALO in any ICANN Supporting Organisation" and again merged with Point 4 as a consequence of being inactive.

     

     

    1. Additional comments :

      • Re: Point 6 has the wording " if the member does not comply with 50% of active participation required for an ALS". What does this mean? It does not make any sense. As I stated in the previous comment, what could be said is something like "Inactive ALS' representatives will not be eligible to be elected as representatives from LACRALO in any ICANN Supporting Organisation" and again merged with Point 4 as a consequence of being inactive.


       

  21. Entiendo que el punto 2 podría quedar si se saca la última frase. No es lo mismo el pedido de disculpas que la asistencia a la reunión. Pero es como un mínimo acto de voluntad o de cortesía como se mencionó. 

    En cuanto al informe sucinto que se exige en el punto 3, entiendo que una carga que no se puede exigir a quienes más trabajo tienen en áreas específicas que requieren mucha dedicación y conocimientos. La frase comienza con "se sugiere", por lo que no es una exigencia, lo que aliviana el peso de la realización de informe. Eso es correcto en el sentido que es una invitación a hacer ese breve informe pero me parece razonable que pueda ser verbal en la reunión mensual. El hecho de que sea una sugerencia indicaría que respecto a la métrica tampoco sería algo que se exige o derive en una métrica que disminuya la medida con que se valore la actuación de la persona en cuestión.  Es claro que de hecho la región se beneficia tomando conocimiento de esos informes, pero quedaría como sugerencia sin ser obligatorio ni un demérito.  Redacción tentativa: "Se sugiere que aquellos miembros de ALS certificadas en LACRALO que tenga actividad en grupos de trabajos de ALAC y/o ICANN, y que lo hagan a título personal, presenten un informe verbal sucinto en la reunión mensual de LACRALO más próxima a dicha actividad a fin de que los miembros de la Región puedan tomar conocimiento de la misma. Si su participación requiere opinión de nuestra Región, deberá previamente realizar la consulta en nuestra lista. Una vez lograda la opinión, podrá trasladarla al grupo de trabajo en cuestión."   La última parte supongo que es algo que ya debe realizar, por eso se dejaría igual.

    En el punto 4 me parece que hay muchas cuestiones a votar que son los temas que afectan la región. No me parece que corresponda seleccionar justo  el tema de las elecciones, dándole mayor relevancia que a otros temas en los que hay votaciones. Este punto tal cual está  habría que sacarlo como mencionó Dev  .  El procedimiento  posterior de notificación sería útil para las causales de pérdidas de derecho por no participación que puedan surgir de algunas otras métricas.

     

     

  22. Thanks for your comments, Aida. Some thoughts:

    • Re: Point 2 - yes, persons should send apologies if they are not attending a call, it is common courtesy and if there are a lot of apologies, then the RALO or At-Large WG chair could reschedule the call. However, since this is about metrics, and you agree that the phrase "This will be construed as participation." should be removed, why mention apologies if it is not going to be tracked as a metric?

    • Re: Point 3 - Its a shame that the monthly LACRALO calls of recent have not focused any attention on At-Large and ALAC activities. Hence my suggestion of having a report/review by LACRALO ALS members of WG activities in the monthly LACRALO calls. All LACRALO ALSes should be reviewing the monthly reports at At-Large Reports from WGs, RALOs and Liaisons and raise issues/queries to be discussed on the LACRALO call. I have a problem with putting wording like "If your participation requires review from our region, you must first perform the query on our list." because it implies that WG members need to get approval before they can say, think or do anything in a WG.

      If you care about the issues that a WG is involved in to the point of becoming a member of that WG, then you should be able to freely participate in the activities of the WG. If there are issues in a WG that requires a RALO opinion, then I'm certain the action items from that WG would specify obtaining input from the RALOs to report back to the WG.

    • I think that you are agreeing with me regarding voting in elections as a metric should be removed. However you seem to suggest that there are other issues to vote on that should be counted. What other issues are these? LACRALO should operate by consensus on policy issues so there should be no need to vote on advice on policy issues.