Community Services Inventory
- August 2014
1
|
Services: | CSG | NCSG | REGISTRY SG | REGISTRAR SG | BC | IPC | ISPCP | NCUC | NPOC | GNSO COUNCIL | GNSO WGs | ||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
2
|
Meeting / Conference Call Support | Booking | Verizon | X | X | X | X | X | X | X | ||||
3
|
Adigo | X | X | X | X | |||||||||
4
|
Book call & Send Announcement | X | X | |||||||||||
5
|
Agenda | Circulate draft | X | X | ||||||||||
6
|
Publish on Website/Wiki | X | X | X | X | X | ||||||||
7
|
Chase Agenda | X | X | X | ||||||||||
8
|
Action Items | Note during call | X | X | ||||||||||
9
|
Add to minutes | X | ||||||||||||
10
|
Minutes / Report Drafting | X | X | |||||||||||
11
|
AC Room | AC Audio Set up | X | X | X | X | X | X | X | |||||
12
|
Enter Participants | X | X | X | X | X | X | X | ||||||
13
|
Slides/Agenda | X | X | X | X | X | X | X | ||||||
14
|
Monitor | X | X | X | X | X | X | X | X | |||||
15
|
Polls | X | ||||||||||||
16
|
Chat Monitor & Post | X | X | X | X | X | X | X | ||||||
17
|
Meeting / Conference Call Support | Audiocast | Liaise with Tech Support throughout the duration of the meeting | X | ||||||||||
18
|
Meeting View | X | X | X | X | X | X | X | ||||||
19
|
Roll Call | X | X | X | X | X | X | X | ||||||
20
|
Attendance List | Add to transcript & minutes | X | X | X | |||||||||
21
|
Send to relevant SOAC Contact | X | X | X | X | X | X | X | X | |||||
22
|
Post on Wiki | X | X | |||||||||||
23
|
Recordings & Transcripts | Retrieve & Send | X | X | X | X | X | X | X | X | X | X | X | |
24
|
Post on Website/Wiki | X | X | |||||||||||
25
|
Meeting / Conference Call Support | Set up dial outs | X | X | ||||||||||
26
|
Live Interpretation | |||||||||||||
27
|
Project list | Updated by each Staff member prior to each meeting | X | |||||||||||
28
|
Sent to staff & Council Chair before each meeting | X | ||||||||||||
29
|
Scheduling for Annual Meeting Calendar | Liaise with relevant point of contact at the beginning of the year | X | X | ||||||||||
30
|
Post on Website/Wiki once approved for the year | X | X | |||||||||||
31
|
Meeting / Conference Call Support | Motions/Resolutions | Sent to WGs and Council list prior to the meeting with deadline | X | ||||||||||
32
|
Motions posted on relevant mailing list | X | ||||||||||||
33
|
Post Motions on Wiki | X | ||||||||||||
34
|
Fill in vote sheets during the call | X | ||||||||||||
35
|
Post resolutions on website | X | ||||||||||||
36
|
After meeting: post resolutions to the Council list and to the group concerned by the motion | X | ||||||||||||
37
|
ICANN Face to Face Meetings | Travel support | Set up travel funding scheme timeline | |||||||||||
38
|
Liaise with SOAC leaders and ICANN travel team for travel support | X | X | X | X | X | X | X | X | |||||
39
|
Draft spreadsheet of supported travelers from each SOAC & submit to travel team | X | X | X | X | X | X | X | X | |||||
40
|
Update list of approved travelers for each SOAC accordingly | X | X | X | X | X | X | X | X | |||||
41
|
Liaise with travel fund committee & council throughout process | |||||||||||||
42
|
Call for travel funding scheme nominees and applications | |||||||||||||
43
|
Set up votes through council and travel fund committee | |||||||||||||
44
|
Announce approved travelers | |||||||||||||
45
|
Follow up with approved travelers to confirm funding was received | X | X | X | X | X | X | X | X | X | ||||
46
|
ICANN Face to Face Meetings | Meeting Requests | Send meeting input request to all Leaders | X | X | X | X | X | X | X | X | X | X | X |
47
|
Reminders for deadline | X | X | X | X | X | X | X | X | X | X | X | ||
48
|
Input all completed forms in meeting form tool | X | X | X | X | X | X | X | X | X | X | X | ||
49
|
Set up Wiki Pages for each meeting | X | X | X | X | X | X | X | X | X | X | X | ||
50
|
Catering requests | X | X | X | X | X | X | X | X | X | X | X | ||
51
|
Liaise with Meeting team | X | X | X | X | X | X | X | X | X | X | X | ||
52
|
Agenda | Request Agenda | X | X | X | X | X | X | X | X | X | X | X | |
53
|
Post on Meeting Wiki page | X | X | X | X | X | X | X | X | X | X | X | ||
54
|
ICANN Face to Face Meetings | Remote Participation for all Sessions | Book all remote participation conference call tools | X | X | X | X | X | X | X | X | X | X | X |
55
|
Send out all dial in details to remote participants | X | X | X | X | X | X | X | X | X | X | X | ||
56
|
Liaise with Tech Team & Meeting Team on site | X | X | X | X | X | X | X | X | X | X | X | ||
57
|
Assist with Remote Participation during Sessions (meeting view/AC room/dial outs to remote participants) | X | X | X | X | X | X | X | X | X | X | X | ||
58
|
RP Grid for Tech Team & Meetings team | X | X | X | X | X | X | X | X | X | X | X | ||
59
|
ICANN Face to Face Meetings | Live Interpretation | X | |||||||||||
60
|
Fundraising | Look for sponsors for group event/cocktail | ||||||||||||
61
|
Intersessional Meetings / Strategic Retreat | X | X | X | X | X | X | X | X | X | X | |||
62
|
Publications & Printing support | X | X | X | X | X | X | X | X | X | X | |||
63
|
Ad hoc on site support | X | X | X | X | X | X | X | X | X | X | X | ||
64
|
Meeting Preparation Support | Suggest topics, speakers for coming meetings | X | |||||||||||
65
|
Invite speakers, presenters, moderators | X | X | |||||||||||
66
|
Prepare slides used throughout meeting | X | X | |||||||||||
67
|
Elections | Liaise with Chairs for election timeline | X | X | X | X | X | X | X | |||||
68
|
Set up election | Check membership database is updated prior to opening of election | X | X | X | X | X | X | X | |||||
69
|
Set up ballots & weighted voting (IF APPLICABLE) | X | X | X | X | X | X | X | ||||||
70
|
Send ballots | X | X | X | X | X | X | X | ||||||
71
|
Send reminders | X | X | X | X | X | X | X | ||||||
72
|
Count votes | X | X | X | X | X | X | X | ||||||
73
|
Submit results | X | X | X | X | X | X | X | X | |||||
74
|
Training/Testing | AC room | X | X | X | X | X | X | X | X | X | X | X | |
75
|
Audio providers in case of volunteer technical issues | X | X | X | X | X | X | X | X | X | X | X | ||
76
|
Face to face training workshops | X | X | |||||||||||
77
|
Ad hoc training for new products/tools used | X | X | X | X | X | X | X | X | X | X | X | ||
78
|
Working Group Support | Onboarding | Send registration info to member (SOI) | X | ||||||||||
79
|
Add member to WG mailing list | X | ||||||||||||
80
|
Welcome email with supporting documents regarding WG | X | ||||||||||||
81
|
Newcomers Webinar | X | ||||||||||||
82
|
Drafting support of WG Charter | X | ||||||||||||
83
|
Drafting support of WG Purpose statement | X | ||||||||||||
84
|
Drafting support for WG documents | X | ||||||||||||
85
|
Communications | Wiki Support | Space provided/available | X | X | X | X | X | X | X | X | X | X | X |
86
|
Content uploaded | X | X | |||||||||||
87
|
Manage space | X | X | |||||||||||
88
|
GNSO / ICANN Website Support | Update SOAC leaders/Council members on website | X | X | X | X | X | X | X | X | X | X | ||
89
|
Update relevant materials (recordings, meeting dates, etc) | X | ||||||||||||
90
|
Website Support | Update all relevant materials and information on website | X | |||||||||||
91
|
Activity Summary | |||||||||||||
92
|
News sent to members via mailing lists | X | X | X | X | X | X | X | X | X | X | X | ||
93
|
Communications | Social Media Updates | Maintain Youtube Channel | X | X | |||||||||
94
|
Maintain Flickr Page | |||||||||||||
95
|
Digital documentation of sessions at ICANN meetings | |||||||||||||
96
|
Podcasts | |||||||||||||
97
|
Twitter Updates | X | ||||||||||||
98
|
Facebook Updates | X | ||||||||||||
99
|
Give Presentations upon request | X | X | X | X | X | X | X | X | X | X | X | ||
100
|
Publications & Printing support | X | X | X | X | X | X | X | X | X | X | |||
101
|
Surveys | Draft survey questions | X | X | ||||||||||
102
|
Input questions in survey tool | X | ||||||||||||
103
|
Pre/Post ICANN Meeting Video | Cutting & Editing of Video | X | |||||||||||
104
|
Mailing List Management | Set up | Liaise with Tech Support and Chairs for requirements and set up | X | X | X | X | X | X | X | X | X | X | |
105
|
Management | Add/remove users as required | X | X | X | X | X | X | X | X | X | X | ||
106
|
Manage "bounces" or errors | X | X | X | X | X | X | X | X | X | X | |||
107
|
Community Requests and Queries | Respond/deal with ad hoc community questions or requests | X | X | X | X | X | X | X | X | X | X | X | |
108
|
Membership Database | Maintain membership database | X | X | ||||||||||
109
|
Update new primary & secondary contacts | |||||||||||||
110
|
Add new members/leaders to GNSO/ICANN website/Relevant Wiki Space | X | X | X | X | X | X | X | X | X | X | |||
111
|
Membership Applications | Due Diligence | ||||||||||||
112
|
Regional advice | |||||||||||||
113
|
Liaise with Chair for approval/ assesment | |||||||||||||
114
|
Set up leadership vote | |||||||||||||
115
|
Welcome & send materials to new member | |||||||||||||
116
|
Update website/Wiki space with new member information | |||||||||||||
117
|
Inform legal team of new member | |||||||||||||
118
|
Language Services | Website/Wiki translation | ||||||||||||
119
|
Live Interpretation of meetings/calls | |||||||||||||
120
|
Translation of key documents | X | X | |||||||||||
121
|
Transcripts translation / availbility in recorded language | |||||||||||||
122
|
ICANN Academy | Leadership skill training | ||||||||||||
123
|
Knowledge training for new leaders | |||||||||||||
124
|
||||||||||||||
125
|
KEY | |||||||||||||
126
|
||||||||||||||
127
|
Symbol | Definition | ||||||||||||
128
|
X | Service currently provided | ||||||||||||
129
|
! | Service should be provided | ||||||||||||
130
|
||||||||||||||
131
|
||||||||||||||
132
|
Updated August 12th, 2014 |
1
|
Services: | ASO | RSSAC | CCNSO | CCNSO COUNCIL | CCNSO WGs | SSAC | SSAC Administrative Committee | GAC | ||
---|---|---|---|---|---|---|---|---|---|---|---|
2
|
Meeting / Conference Call Support | Booking | Verizon | ||||||||
3
|
Adigo | X | X | X | X | X | X | X | |||
4
|
Book call & Send Announcement | X | X | X | X | X | |||||
5
|
Agenda | Circulate draft | X | X | X | X | X | X | X | ||
6
|
Publish on Website/Wiki | X | X | X | X | X | X | X | |||
7
|
Chase Agenda | X | X | X | X | X | |||||
8
|
Action Items | Note during call | X | X | X | X | X | X | |||
9
|
Add to minutes | X | X | X | |||||||
10
|
Minutes / Report Drafting | X | X | X | X | ||||||
11
|
AC Room | AC Audio Set up | X | X | X | X | X | ||||
12
|
Enter Participants | X | X | X | X | X | X | X | |||
13
|
Slides/Agenda | X | X | X | X | X | X | X | |||
14
|
Monitor | X | X | X | X | X | X | X | |||
15
|
Polls | X | X | X | X | ||||||
16
|
Chat Monitor & Post | X | X | X | X | X | X | X | |||
17
|
Meeting / Conference Call Support | Audiocast | Liaise with Tech Support throughout the duration of the meeting | X | X | ||||||
18
|
Meeting View | ||||||||||
19
|
Roll Call | X | X | X | X | X | X | X | |||
20
|
Attendance List | Add to transcript & minutes | X | X | X | X | X | X | |||
21
|
Send to relevant SOAC Contact | ||||||||||
22
|
Post on Wiki | X | X | X | |||||||
23
|
Recordings & Transcripts | Retrieve & Send | X | X | X | X | X | X | X | ||
24
|
Post on Website/Wiki | X | X | X | X | X | X | X | |||
25
|
Meeting / Conference Call Support | Set up dial outs | X | X | X | X | X | ||||
26
|
Live Interpretation | X | |||||||||
27
|
Project list | Updated by each Staff member prior to each meeting | X | X | |||||||
28
|
Sent to staff & Council Chair before each meeting | X | X | ||||||||
29
|
Scheduling for Annual Meeting Calendar | Liaise with relevant point of contact at the beginning of the year | X | X | X | ||||||
30
|
Post on Website/Wiki once approved for the year | X | X | X | |||||||
31
|
Meeting / Conference Call Support | Motions/Resolutions | Sent to WGs and Council list prior to the meeting with deadline | X | X | X | |||||
32
|
Motions posted on relevant mailing list | X | |||||||||
33
|
Post Motions on Wiki | X | X | ||||||||
34
|
Fill in vote sheets during the call | ||||||||||
35
|
Post resolutions on website | X | X | X | |||||||
36
|
After meeting: post resolutions to the Council list and to the group concerned by the motion | X | |||||||||
37
|
ICANN Face to Face Meetings | Travel support | Set up travel funding scheme timeline | X | X | X | X | X | |||
38
|
Liaise with SOAC leaders and ICANN travel team for travel support | X | X | X | X | X | |||||
39
|
Draft spreadsheet of supported travelers from each SOAC & submit to travel team | X | X | X | X | X | |||||
40
|
Update list of approved travelers for each SOAC accordingly | X | X | X | |||||||
41
|
Liaise with travel fund committee & council throughout process | X | X | X | X | X | |||||
42
|
Call for travel funding scheme nominees and applications | X | X | X | X | X | |||||
43
|
Set up votes through council and travel fund committee | X | X | X | X | ||||||
44
|
Announce approved travelers | X | X | X | X | ||||||
45
|
Follow up with approved travelers to confirm funding was received | X | X | X | X | X | X | ||||
46
|
ICANN Face to Face Meetings | Meeting Requests | Send meeting input request to all Leaders | X | X | X | X | X | X | X | |
47
|
Reminders for deadline | X | X | X | X | X | X | ||||
48
|
Input all completed forms in meeting form tool | X | X | X | X | X | X | ||||
49
|
Set up Wiki Pages for each meeting | X | X | X | |||||||
50
|
Catering requests | X | X | X | X | X | |||||
51
|
Liaise with Meeting team | X | X | X | X | X | X | ||||
52
|
Agenda | Request Agenda | X | X | X | X | X | X | X | ||
53
|
Post on Meeting Wiki page | X | X | X | |||||||
54
|
ICANN Face to Face Meetings | Remote Participation for all Sessions | Book all remote participation conference call tools | X | X | X | X | X | X | X | |
55
|
Send out all dial in details to remote participants | X | X | X | X | X | X | X | |||
56
|
Liaise with Tech Team & Meeting Team on site | X | X | X | X | X | X | X | |||
57
|
Assist with Remote Participation during Sessions (meeting view/AC room/dial outs to remote participants) | X | X | X | X | X | X | X | |||
58
|
RP Grid for Tech Team & Meetings team | X | X | X | X | ||||||
59
|
ICANN Face to Face Meetings | Live Interpretation | X | X | X | ||||||
60
|
Fundraising | Look for sponsors for group event/cocktail | X | X | X | ||||||
61
|
Intersessional Meetings / Strategic Retreat | X | X | ||||||||
62
|
Publications & Printing support | X | X | X | X | X | |||||
63
|
Ad hoc on site support | X | X | X | X | X | |||||
64
|
Meeting Preparation Support | Suggest topics, speakers for coming meetings | |||||||||
65
|
Invite speakers, presenters, moderators | ||||||||||
66
|
Prepare slides used throughout meeting | ||||||||||
67
|
Elections | Liaise with Chairs for election timeline | X | X | X | X | X | X | |||
68
|
Set up election | Check membership database is updated prior to opening of election | X | X | X | ||||||
69
|
Set up ballots & weighted voting (IF APPLICABLE) | X | X | X | X | X | |||||
70
|
Send ballots | X | X | X | |||||||
71
|
Send reminders | X | X | X | |||||||
72
|
Count votes | X | X | X | X | X | X | ||||
73
|
Submit results | X | X | X | X | X | |||||
74
|
Training/Testing | AC room | X | ||||||||
75
|
Audio providers in case of volunteer technical issues | ||||||||||
76
|
Face to face training workshops | X | |||||||||
77
|
Ad hoc training for new products/tools used | X | |||||||||
78
|
Working Group Support | Onboarding | Send registration info to member (SOI) | X | |||||||
79
|
Add member to WG mailing list | X | |||||||||
80
|
Welcome email with supporting documents regarding WG | X | |||||||||
81
|
Newcomers Webinar | X | |||||||||
82
|
Drafting support of WG Charter | X | |||||||||
83
|
Drafting support of WG Purpose statement | X | |||||||||
84
|
Drafting support for WG documents | ||||||||||
85
|
Communications | Wiki Support | Space provided/available | X | X | X | X | X | X | ||
86
|
Content uploaded | X | X | X | X | X | X | ||||
87
|
Manage space | X | X | X | X | X | |||||
88
|
GNSO / ICANN Website Support | Update SOAC leaders/Council members on website | X | ||||||||
89
|
Update relevant materials (recordings, meeting dates, etc) | X | |||||||||
90
|
Website Support | Update all relevant materials and information on website | X | X | X | X | X | ||||
91
|
Activity Summary | X | X | X | |||||||
92
|
News sent to members via mailing lists | X | X | X | X | X | X | ||||
93
|
Communications | Social Media Updates | Maintain Youtube Channel | X | |||||||
94
|
Maintain Flickr Page | X | |||||||||
95
|
Digital documentation of sessions at ICANN meetings | X | X | X | |||||||
96
|
Podcasts | X | |||||||||
97
|
Twitter Updates | ||||||||||
98
|
Facebook Updates | ||||||||||
99
|
Give Presentations upon request | X | |||||||||
100
|
Publications & Printing support | X | X | ||||||||
101
|
Surveys | Draft survey questions | X | X | X | ||||||
102
|
Input questions in survey tool | ||||||||||
103
|
Pre/Post ICANN Meeting Video | Cutting & Editing of Video | X | ||||||||
104
|
Mailing List Management | Set up | Liaise with Tech Support and Chairs for requirements and set up | X | X | X | X | X | X | X | |
105
|
Management | Add/remove users as required | X | X | X | X | X | X | X | ||
106
|
Manage "bounces" or errors | X | X | X | X | X | X | X | |||
107
|
Community Requests and Queries | Respond/deal with ad hoc community questions or requests | X | X | X | X | X | X | X | X | |
108
|
Membership Database | Maintain membership database | X | X | X | X | X | X | |||
109
|
Update new primary & secondary contacts | X | X | X | X | X | X | ||||
110
|
Add new members/leaders to GNSO/ICANN website/Relevant Wiki Space | X | X | X | X | X | |||||
111
|
Membership Applications | Due Diligence | X | X | X | X | |||||
112
|
Regional advice | X | X | ||||||||
113
|
Liaise with Chair for approval/ assesment | X | X | X | X | ||||||
114
|
Set up leadership vote | X | |||||||||
115
|
Welcome & send materials to new member | X | |||||||||
116
|
Update website/Wiki space with new member information | X | |||||||||
117
|
Inform legal team of new member | X | |||||||||
118
|
Language Services | Website/Wiki translation | X | X | |||||||
119
|
Live Interpretation of meetings/calls | X | |||||||||
120
|
Translation of key documents | X | X | X | X | ||||||
121
|
Transcripts translation / availbility in recorded language | X | |||||||||
122
|
ICANN Academy | Leadership skill training | X | ||||||||
123
|
Knowledge training for new leaders | ||||||||||
124
|
|||||||||||
125
|
KEY | ||||||||||
126
|
|||||||||||
127
|
Symbol | Definition | |||||||||
128
|
X | Service currently provided | |||||||||
129
|
|||||||||||
130
|
|||||||||||
131
|
Updated August 12th, 2014 |
1
|
Services: | At-Large Advisory Committee | At-Large Leadership Team | At-Large WGs | APRALO | AFRALO | EURALO | LACRALO | NARALO | ||
---|---|---|---|---|---|---|---|---|---|---|---|
2
|
Meeting / Conference Call Support | Booking | Verizon | ||||||||
3
|
Adigo | X | X | X | X | X | X | X | X | ||
4
|
Book call & Send Announcement | X | X | X | X | X | X | X | X | ||
5
|
Agenda | Circulate draft | X | X | X | X | X | X | X | ||
6
|
Publish on Website/Wiki | X | X | X | X | X | X | X | X | ||
7
|
Chase Agenda | X | X | X | X | X | X | X | X | ||
8
|
Action Items | Note during call | X | X | X | X | X | X | X | X | |
9
|
Add to minutes | ||||||||||
10
|
Minutes / Report Drafting | ||||||||||
11
|
AC Room | AC Audio Set up | X | X | X | X | X | X | X | X | |
12
|
Enter Participants | X | X | X | X | X | X | X | X | ||
13
|
Slides/Agenda | X | X | X | X | X | X | X | X | ||
14
|
Monitor | X | X | X | X | X | X | X | X | ||
15
|
Polls | ||||||||||
16
|
Chat Monitor & Post | X | X | X | X | X | X | X | X | ||
17
|
Meeting / Conference Call Support | Audiocast | Liaise with Tech Support throughout the duration of the meeting | ||||||||
18
|
Meeting View | ||||||||||
19
|
Roll Call | X | X | X | X | X | X | X | X | ||
20
|
Attendance List | Add to transcript & minutes | X | X | X | X | X | X | X | X | |
21
|
Send to relevant SOAC Contact | ||||||||||
22
|
Post on Wiki | X | X | X | X | X | X | X | X | ||
23
|
Recordings & Transcripts | Retrieve & Send | X | X | X | X | X | X | X | X | |
24
|
Post on Website/Wiki | X | X | X | X | X | X | X | X | ||
25
|
Meeting / Conference Call Support | Set up dial outs | X | X | X | X | X | X | X | X | |
26
|
Live Interpretation | X | X | X | X | ||||||
27
|
Project list | Updated by each Staff member prior to each meeting | |||||||||
28
|
Sent to staff & Council Chair before each meeting | ||||||||||
29
|
Scheduling for Annual Meeting Calendar | Liaise with relevant point of contact at the beginning of the year | X | ||||||||
30
|
Post on Website/Wiki once approved for the year | X | |||||||||
31
|
Meeting / Conference Call Support | Motions/Resolutions | Sent to WGs and Council list prior to the meeting with deadline | ||||||||
32
|
Motions posted on relevant mailing list | ||||||||||
33
|
Post Motions on Wiki | ||||||||||
34
|
Fill in vote sheets during the call | ||||||||||
35
|
Post resolutions on website | ||||||||||
36
|
After meeting: post resolutions to the Council list and to the group concerned by the motion | ||||||||||
37
|
ICANN Face to Face Meetings | Travel support | Set up travel funding scheme timeline | ||||||||
38
|
Liaise with SOAC leaders and ICANN travel team for travel support | X | X | X | X | X | X | X | |||
39
|
Draft spreadsheet of supported travelers from each SOAC & submit to travel team | ||||||||||
40
|
Update list of approved travelers for each SOAC accordingly | ||||||||||
41
|
Liaise with travel fund committee & council throughout process | ||||||||||
42
|
Call for travel funding scheme nominees and applications | ||||||||||
43
|
Set up votes through council and travel fund committee | ||||||||||
44
|
Announce approved travelers | ||||||||||
45
|
Follow up with approved travelers to confirm funding was received | X | X | X | X | X | X | X | |||
46
|
ICANN Face to Face Meetings | Meeting Requests | Send meeting input request to all Leaders | X | X | X | X | X | X | X | X |
47
|
Reminders for deadline | X | X | X | X | X | X | X | X | ||
48
|
Input all completed forms in meeting form tool | X | X | X | X | X | X | X | X | ||
49
|
Set up Wiki Pages for each meeting | X | X | X | X | X | X | X | X | ||
50
|
Catering requests | X | X | X | X | X | X | X | X | ||
51
|
Liaise with Meeting team | X | X | X | X | X | X | X | X | ||
52
|
Agenda | Request Agenda | X | X | X | X | X | X | X | X | |
53
|
Post on Meeting Wiki page | X | X | X | X | X | X | X | X | ||
54
|
ICANN Face to Face Meetings | Remote Participation for all Sessions | Book all remote participation conference call tools | X | X | X | X | X | X | X | X |
55
|
Send out all dial in details to remote participants | X | X | X | X | X | X | X | X | ||
56
|
Liaise with Tech Team & Meeting Team on site | X | X | X | X | X | X | X | X | ||
57
|
Assist with Remote Participation during Sessions (meeting view/AC room/dial outs to remote participants) | X | X | X | X | X | X | X | X | ||
58
|
RP Grid for Tech Team & Meetings team | X | X | X | X | X | X | X | X | ||
59
|
ICANN Face to Face Meetings | Live Interpretation | X | X | X | X | |||||
60
|
Fundraising | Look for sponsors for group event/cocktail | |||||||||
61
|
Intersessional Meetings / Strategic Retreat | ||||||||||
62
|
Publications & Printing support | X | X | X | X | X | X | X | X | ||
63
|
Ad hoc on site support | X | X | X | X | X | X | X | X | ||
64
|
Meeting Preparation Support | Suggest topics, speakers for coming meetings | X | X | X | X | X | X | X | X | |
65
|
Invite speakers, presenters, moderators | X | X | X | X | X | X | X | X | ||
66
|
Prepare slides used throughout meeting | X | X | X | X | X | X | X | X | ||
67
|
Elections | Liaise with Chairs for election timeline | X | X | X | X | X | X | |||
68
|
Set up election | Check membership database is updated prior to opening of election | X | X | X | X | X | X | |||
69
|
Set up ballots & weighted voting (IF APPLICABLE) | X | X | X | X | X | X | ||||
70
|
Send ballots | X | X | X | X | X | X | ||||
71
|
Send reminders | X | X | X | X | X | X | ||||
72
|
Count votes | X | X | X | X | X | X | ||||
73
|
Submit results | X | X | X | X | X | X | ||||
74
|
Training/Testing | AC room | X | X | X | X | X | X | X | X | |
75
|
Audio providers in case of volunteer technical issues | X | X | X | X | X | X | X | X | ||
76
|
Face to face training workshops | X | |||||||||
77
|
Ad hoc training for new products/tools used | X | X | X | X | X | X | X | X | ||
78
|
Working Group Support | Onboarding | Send registration info to member (SOI) | ||||||||
79
|
Add member to WG mailing list | X | |||||||||
80
|
Welcome email with supporting documents regarding WG | X | |||||||||
81
|
Newcomers Webinar | ||||||||||
82
|
Drafting support of WG Charter | ||||||||||
83
|
Drafting support of WG Purpose statement | ||||||||||
84
|
Drafting support for WG documents | X | |||||||||
85
|
Communications | Wiki Support | Space provided/available | X | X | X | X | X | X | X | X |
86
|
Content uploaded | X | |||||||||
87
|
Manage space | X | |||||||||
88
|
GNSO / ICANN Website Support | Update SOAC leaders/Council members on website | |||||||||
89
|
Update relevant materials (recordings, meeting dates, etc) | ||||||||||
90
|
Website Support | Update all relevant materials and information on website | X | X | X | X | X | X | X | ||
91
|
Activity Summary | ||||||||||
92
|
News sent to members via mailing lists | X | X | X | X | X | X | X | X | ||
93
|
Communications | Social Media Updates | Maintain Youtube Channel | X | X | X | X | X | X | X | X |
94
|
Maintain Flickr Page | X | X | X | X | X | X | X | X | ||
95
|
Digital documentation of sessions at ICANN meetings | ||||||||||
96
|
Podcasts | ||||||||||
97
|
Twitter Updates | X | X | X | X | X | X | X | X | ||
98
|
Facebook Updates | X | X | X | X | X | X | X | X | ||
99
|
Give Presentations upon request | X | X | X | X | X | X | X | X | ||
100
|
Publications & Printing support | X | X | X | X | X | X | X | X | ||
101
|
Surveys | Draft survey questions | X | X | X | X | X | X | X | ||
102
|
Input questions in survey tool | ||||||||||
103
|
Pre/Post ICANN Meeting Video | Cutting & Editing of Video | |||||||||
104
|
Mailing List Management | Set up | Liaise with Tech Support and Chairs for requirements and set up | X | X | X | X | X | X | X | X |
105
|
Management | Add/remove users as required | X | X | X | X | X | X | X | X | |
106
|
Manage "bounces" or errors | X | X | X | X | X | X | X | X | ||
107
|
Community Requests and Queries | Respond/deal with ad hoc community questions or requests | X | X | X | X | X | X | X | X | |
108
|
Membership Database | Maintain membership database | X | X | X | X | X | X | X | ||
109
|
Update new primary & secondary contacts | X | X | X | X | X | |||||
110
|
Add new members/leaders to GNSO/ICANN website/Relevant Wiki Space | X | X | X | X | X | X | ||||
111
|
Membership Applications | Due Diligence | X | X | X | X | X | ||||
112
|
Regional advice | X | X | X | X | X | |||||
113
|
Liaise with Chair for approval/ assesment | ||||||||||
114
|
Set up leadership vote | X | X | X | X | X | X | ||||
115
|
Welcome & send materials to new member | ||||||||||
116
|
Update website/Wiki space with new member information | X | X | X | X | X | X | ||||
117
|
Inform legal team of new member | ||||||||||
118
|
Language Services | Website/Wiki translation | X | X | |||||||
119
|
Live Interpretation of meetings/calls | X | X | X | X | ||||||
120
|
Translation of key documents | X | X | X | X | X | X | X | X | ||
121
|
Transcripts translation / availbility in recorded language | X | X | X | X | ||||||
122
|
ICANN Academy | Leadership skill training | |||||||||
123
|
Knowledge training for new leaders | ||||||||||
124
|
|||||||||||
125
|
KEY | ||||||||||
126
|
|||||||||||
127
|
Symbol | Definition | |||||||||
128
|
X | Service currently provided | |||||||||
129
|
! | Service should be provided | |||||||||
130
|
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131
|
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132
|
Updated August 12th, 2014 |