Community Services Inventory - August 2014
1 | Services: | CSG | NCSG | REGISTRY SG | REGISTRAR SG | BC | IPC | ISPCP | NCUC | NPOC | GNSO COUNCIL | GNSO WGs | ||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
2 | Meeting / Conference Call Support | Booking | Verizon | X | X | X | X | X | X | X | ||||
3 | Adigo | X | X | X | X | |||||||||
4 | Book call & Send Announcement | X | X | |||||||||||
5 | Agenda | Circulate draft | X | X | ||||||||||
6 | Publish on Website/Wiki | X | X | X | X | X | ||||||||
7 | Chase Agenda | X | X | X | ||||||||||
8 | Action Items | Note during call | X | X | ||||||||||
9 | Add to minutes | X | ||||||||||||
10 | Minutes / Report Drafting | X | X | |||||||||||
11 | AC Room | AC Audio Set up | X | X | X | X | X | X | X | |||||
12 | Enter Participants | X | X | X | X | X | X | X | ||||||
13 | Slides/Agenda | X | X | X | X | X | X | X | ||||||
14 | Monitor | X | X | X | X | X | X | X | X | |||||
15 | Polls | X | ||||||||||||
16 | Chat Monitor & Post | X | X | X | X | X | X | X | ||||||
17 | Meeting / Conference Call Support | Audiocast | Liaise with Tech Support throughout the duration of the meeting | X | ||||||||||
18 | Meeting View | X | X | X | X | X | X | X | ||||||
19 | Roll Call | X | X | X | X | X | X | X | ||||||
20 | Attendance List | Add to transcript & minutes | X | X | X | |||||||||
21 | Send to relevant SOAC Contact | X | X | X | X | X | X | X | X | |||||
22 | Post on Wiki | X | X | |||||||||||
23 | Recordings & Transcripts | Retrieve & Send | X | X | X | X | X | X | X | X | X | X | X | |
24 | Post on Website/Wiki | X | X | |||||||||||
25 | Meeting / Conference Call Support | Set up dial outs | X | X | ||||||||||
26 | Live Interpretation | |||||||||||||
27 | Project list | Updated by each Staff member prior to each meeting | X | |||||||||||
28 | Sent to staff & Council Chair before each meeting | X | ||||||||||||
29 | Scheduling for Annual Meeting Calendar | Liaise with relevant point of contact at the beginning of the year | X | X | ||||||||||
30 | Post on Website/Wiki once approved for the year | X | X | |||||||||||
31 | Meeting / Conference Call Support | Motions/Resolutions | Sent to WGs and Council list prior to the meeting with deadline | X | ||||||||||
32 | Motions posted on relevant mailing list | X | ||||||||||||
33 | Post Motions on Wiki | X | ||||||||||||
34 | Fill in vote sheets during the call | X | ||||||||||||
35 | Post resolutions on website | X | ||||||||||||
36 | After meeting: post resolutions to the Council list and to the group concerned by the motion | X | ||||||||||||
37 | ICANN Face to Face Meetings | Travel support | Set up travel funding scheme timeline | |||||||||||
38 | Liaise with SOAC leaders and ICANN travel team for travel support | X | X | X | X | X | X | X | X | |||||
39 | Draft spreadsheet of supported travelers from each SOAC & submit to travel team | X | X | X | X | X | X | X | X | |||||
40 | Update list of approved travelers for each SOAC accordingly | X | X | X | X | X | X | X | X | |||||
41 | Liaise with travel fund committee & council throughout process | |||||||||||||
42 | Call for travel funding scheme nominees and applications | |||||||||||||
43 | Set up votes through council and travel fund committee | |||||||||||||
44 | Announce approved travelers | |||||||||||||
45 | Follow up with approved travelers to confirm funding was received | X | X | X | X | X | X | X | X | X | ||||
46 | ICANN Face to Face Meetings | Meeting Requests | Send meeting input request to all Leaders | X | X | X | X | X | X | X | X | X | X | X |
47 | Reminders for deadline | X | X | X | X | X | X | X | X | X | X | X | ||
48 | Input all completed forms in meeting form tool | X | X | X | X | X | X | X | X | X | X | X | ||
49 | Set up Wiki Pages for each meeting | X | X | X | X | X | X | X | X | X | X | X | ||
50 | Catering requests | X | X | X | X | X | X | X | X | X | X | X | ||
51 | Liaise with Meeting team | X | X | X | X | X | X | X | X | X | X | X | ||
52 | Agenda | Request Agenda | X | X | X | X | X | X | X | X | X | X | X | |
53 | Post on Meeting Wiki page | X | X | X | X | X | X | X | X | X | X | X | ||
54 | ICANN Face to Face Meetings | Remote Participation for all Sessions | Book all remote participation conference call tools | X | X | X | X | X | X | X | X | X | X | X |
55 | Send out all dial in details to remote participants | X | X | X | X | X | X | X | X | X | X | X | ||
56 | Liaise with Tech Team & Meeting Team on site | X | X | X | X | X | X | X | X | X | X | X | ||
57 | Assist with Remote Participation during Sessions (meeting view/AC room/dial outs to remote participants) | X | X | X | X | X | X | X | X | X | X | X | ||
58 | RP Grid for Tech Team & Meetings team | X | X | X | X | X | X | X | X | X | X | X | ||
59 | ICANN Face to Face Meetings | Live Interpretation | X | |||||||||||
60 | Fundraising | Look for sponsors for group event/cocktail | ||||||||||||
61 | Intersessional Meetings / Strategic Retreat | X | X | X | X | X | X | X | X | X | X | |||
62 | Publications & Printing support | X | X | X | X | X | X | X | X | X | X | |||
63 | Ad hoc on site support | X | X | X | X | X | X | X | X | X | X | X | ||
64 | Meeting Preparation Support | Suggest topics, speakers for coming meetings | X | |||||||||||
65 | Invite speakers, presenters, moderators | X | X | |||||||||||
66 | Prepare slides used throughout meeting | X | X | |||||||||||
67 | Elections | Liaise with Chairs for election timeline | X | X | X | X | X | X | X | |||||
68 | Set up election | Check membership database is updated prior to opening of election | X | X | X | X | X | X | X | |||||
69 | Set up ballots & weighted voting (IF APPLICABLE) | X | X | X | X | X | X | X | ||||||
70 | Send ballots | X | X | X | X | X | X | X | ||||||
71 | Send reminders | X | X | X | X | X | X | X | ||||||
72 | Count votes | X | X | X | X | X | X | X | ||||||
73 | Submit results | X | X | X | X | X | X | X | X | |||||
74 | Training/Testing | AC room | X | X | X | X | X | X | X | X | X | X | X | |
75 | Audio providers in case of volunteer technical issues | X | X | X | X | X | X | X | X | X | X | X | ||
76 | Face to face training workshops | X | X | |||||||||||
77 | Ad hoc training for new products/tools used | X | X | X | X | X | X | X | X | X | X | X | ||
78 | Working Group Support | Onboarding | Send registration info to member (SOI) | X | ||||||||||
79 | Add member to WG mailing list | X | ||||||||||||
80 | Welcome email with supporting documents regarding WG | X | ||||||||||||
81 | Newcomers Webinar | X | ||||||||||||
82 | Drafting support of WG Charter | X | ||||||||||||
83 | Drafting support of WG Purpose statement | X | ||||||||||||
84 | Drafting support for WG documents | X | ||||||||||||
85 | Communications | Wiki Support | Space provided/available | X | X | X | X | X | X | X | X | X | X | X |
86 | Content uploaded | X | X | |||||||||||
87 | Manage space | X | X | |||||||||||
88 | GNSO / ICANN Website Support | Update SOAC leaders/Council members on website | X | X | X | X | X | X | X | X | X | X | ||
89 | Update relevant materials (recordings, meeting dates, etc) | X | ||||||||||||
90 | Website Support | Update all relevant materials and information on website | X | |||||||||||
91 | Activity Summary | |||||||||||||
92 | News sent to members via mailing lists | X | X | X | X | X | X | X | X | X | X | X | ||
93 | Communications | Social Media Updates | Maintain Youtube Channel | X | X | |||||||||
94 | Maintain Flickr Page | |||||||||||||
95 | Digital documentation of sessions at ICANN meetings | |||||||||||||
96 | Podcasts | |||||||||||||
97 | Twitter Updates | X | ||||||||||||
98 | Facebook Updates | X | ||||||||||||
99 | Give Presentations upon request | X | X | X | X | X | X | X | X | X | X | X | ||
100 | Publications & Printing support | X | X | X | X | X | X | X | X | X | X | |||
101 | Surveys | Draft survey questions | X | X | ||||||||||
102 | Input questions in survey tool | X | ||||||||||||
103 | Pre/Post ICANN Meeting Video | Cutting & Editing of Video | X | |||||||||||
104 | Mailing List Management | Set up | Liaise with Tech Support and Chairs for requirements and set up | X | X | X | X | X | X | X | X | X | X | |
105 | Management | Add/remove users as required | X | X | X | X | X | X | X | X | X | X | ||
106 | Manage "bounces" or errors | X | X | X | X | X | X | X | X | X | X | |||
107 | Community Requests and Queries | Respond/deal with ad hoc community questions or requests | X | X | X | X | X | X | X | X | X | X | X | |
108 | Membership Database | Maintain membership database | X | X | ||||||||||
109 | Update new primary & secondary contacts | |||||||||||||
110 | Add new members/leaders to GNSO/ICANN website/Relevant Wiki Space | X | X | X | X | X | X | X | X | X | X | |||
111 | Membership Applications | Due Diligence | ||||||||||||
112 | Regional advice | |||||||||||||
113 | Liaise with Chair for approval/ assesment | |||||||||||||
114 | Set up leadership vote | |||||||||||||
115 | Welcome & send materials to new member | |||||||||||||
116 | Update website/Wiki space with new member information | |||||||||||||
117 | Inform legal team of new member | |||||||||||||
118 | Language Services | Website/Wiki translation | ||||||||||||
119 | Live Interpretation of meetings/calls | |||||||||||||
120 | Translation of key documents | X | X | |||||||||||
121 | Transcripts translation / availbility in recorded language | |||||||||||||
122 | ICANN Academy | Leadership skill training | ||||||||||||
123 | Knowledge training for new leaders | |||||||||||||
124 | ||||||||||||||
125 | KEY | |||||||||||||
126 | ||||||||||||||
127 | Symbol | Definition | ||||||||||||
128 | X | Service currently provided | ||||||||||||
129 | ! | Service should be provided | ||||||||||||
130 | ||||||||||||||
131 | ||||||||||||||
132 | Updated August 12th, 2014 |
1 | Services: | ASO | RSSAC | CCNSO | CCNSO COUNCIL | CCNSO WGs | SSAC | SSAC Administrative Committee | GAC | ||
---|---|---|---|---|---|---|---|---|---|---|---|
2 | Meeting / Conference Call Support | Booking | Verizon | ||||||||
3 | Adigo | X | X | X | X | X | X | X | |||
4 | Book call & Send Announcement | X | X | X | X | X | |||||
5 | Agenda | Circulate draft | X | X | X | X | X | X | X | ||
6 | Publish on Website/Wiki | X | X | X | X | X | X | X | |||
7 | Chase Agenda | X | X | X | X | X | |||||
8 | Action Items | Note during call | X | X | X | X | X | X | |||
9 | Add to minutes | X | X | X | |||||||
10 | Minutes / Report Drafting | X | X | X | X | ||||||
11 | AC Room | AC Audio Set up | X | X | X | X | X | ||||
12 | Enter Participants | X | X | X | X | X | X | X | |||
13 | Slides/Agenda | X | X | X | X | X | X | X | |||
14 | Monitor | X | X | X | X | X | X | X | |||
15 | Polls | X | X | X | X | ||||||
16 | Chat Monitor & Post | X | X | X | X | X | X | X | |||
17 | Meeting / Conference Call Support | Audiocast | Liaise with Tech Support throughout the duration of the meeting | X | X | ||||||
18 | Meeting View | ||||||||||
19 | Roll Call | X | X | X | X | X | X | X | |||
20 | Attendance List | Add to transcript & minutes | X | X | X | X | X | X | |||
21 | Send to relevant SOAC Contact | ||||||||||
22 | Post on Wiki | X | X | X | |||||||
23 | Recordings & Transcripts | Retrieve & Send | X | X | X | X | X | X | X | ||
24 | Post on Website/Wiki | X | X | X | X | X | X | X | |||
25 | Meeting / Conference Call Support | Set up dial outs | X | X | X | X | X | ||||
26 | Live Interpretation | X | |||||||||
27 | Project list | Updated by each Staff member prior to each meeting | X | X | |||||||
28 | Sent to staff & Council Chair before each meeting | X | X | ||||||||
29 | Scheduling for Annual Meeting Calendar | Liaise with relevant point of contact at the beginning of the year | X | X | X | ||||||
30 | Post on Website/Wiki once approved for the year | X | X | X | |||||||
31 | Meeting / Conference Call Support | Motions/Resolutions | Sent to WGs and Council list prior to the meeting with deadline | X | X | X | |||||
32 | Motions posted on relevant mailing list | X | |||||||||
33 | Post Motions on Wiki | X | X | ||||||||
34 | Fill in vote sheets during the call | ||||||||||
35 | Post resolutions on website | X | X | X | |||||||
36 | After meeting: post resolutions to the Council list and to the group concerned by the motion | X | |||||||||
37 | ICANN Face to Face Meetings | Travel support | Set up travel funding scheme timeline | X | X | X | X | X | |||
38 | Liaise with SOAC leaders and ICANN travel team for travel support | X | X | X | X | X | |||||
39 | Draft spreadsheet of supported travelers from each SOAC & submit to travel team | X | X | X | X | X | |||||
40 | Update list of approved travelers for each SOAC accordingly | X | X | X | |||||||
41 | Liaise with travel fund committee & council throughout process | X | X | X | X | X | |||||
42 | Call for travel funding scheme nominees and applications | X | X | X | X | X | |||||
43 | Set up votes through council and travel fund committee | X | X | X | X | ||||||
44 | Announce approved travelers | X | X | X | X | ||||||
45 | Follow up with approved travelers to confirm funding was received | X | X | X | X | X | X | ||||
46 | ICANN Face to Face Meetings | Meeting Requests | Send meeting input request to all Leaders | X | X | X | X | X | X | X | |
47 | Reminders for deadline | X | X | X | X | X | X | ||||
48 | Input all completed forms in meeting form tool | X | X | X | X | X | X | ||||
49 | Set up Wiki Pages for each meeting | X | X | X | |||||||
50 | Catering requests | X | X | X | X | X | |||||
51 | Liaise with Meeting team | X | X | X | X | X | X | ||||
52 | Agenda | Request Agenda | X | X | X | X | X | X | X | ||
53 | Post on Meeting Wiki page | X | X | X | |||||||
54 | ICANN Face to Face Meetings | Remote Participation for all Sessions | Book all remote participation conference call tools | X | X | X | X | X | X | X | |
55 | Send out all dial in details to remote participants | X | X | X | X | X | X | X | |||
56 | Liaise with Tech Team & Meeting Team on site | X | X | X | X | X | X | X | |||
57 | Assist with Remote Participation during Sessions (meeting view/AC room/dial outs to remote participants) | X | X | X | X | X | X | X | |||
58 | RP Grid for Tech Team & Meetings team | X | X | X | X | ||||||
59 | ICANN Face to Face Meetings | Live Interpretation | X | X | X | ||||||
60 | Fundraising | Look for sponsors for group event/cocktail | X | X | X | ||||||
61 | Intersessional Meetings / Strategic Retreat | X | X | ||||||||
62 | Publications & Printing support | X | X | X | X | X | |||||
63 | Ad hoc on site support | X | X | X | X | X | |||||
64 | Meeting Preparation Support | Suggest topics, speakers for coming meetings | |||||||||
65 | Invite speakers, presenters, moderators | ||||||||||
66 | Prepare slides used throughout meeting | ||||||||||
67 | Elections | Liaise with Chairs for election timeline | X | X | X | X | X | X | |||
68 | Set up election | Check membership database is updated prior to opening of election | X | X | X | ||||||
69 | Set up ballots & weighted voting (IF APPLICABLE) | X | X | X | X | X | |||||
70 | Send ballots | X | X | X | |||||||
71 | Send reminders | X | X | X | |||||||
72 | Count votes | X | X | X | X | X | X | ||||
73 | Submit results | X | X | X | X | X | |||||
74 | Training/Testing | AC room | X | ||||||||
75 | Audio providers in case of volunteer technical issues | ||||||||||
76 | Face to face training workshops | X | |||||||||
77 | Ad hoc training for new products/tools used | X | |||||||||
78 | Working Group Support | Onboarding | Send registration info to member (SOI) | X | |||||||
79 | Add member to WG mailing list | X | |||||||||
80 | Welcome email with supporting documents regarding WG | X | |||||||||
81 | Newcomers Webinar | X | |||||||||
82 | Drafting support of WG Charter | X | |||||||||
83 | Drafting support of WG Purpose statement | X | |||||||||
84 | Drafting support for WG documents | ||||||||||
85 | Communications | Wiki Support | Space provided/available | X | X | X | X | X | X | ||
86 | Content uploaded | X | X | X | X | X | X | ||||
87 | Manage space | X | X | X | X | X | |||||
88 | GNSO / ICANN Website Support | Update SOAC leaders/Council members on website | X | ||||||||
89 | Update relevant materials (recordings, meeting dates, etc) | X | |||||||||
90 | Website Support | Update all relevant materials and information on website | X | X | X | X | X | ||||
91 | Activity Summary | X | X | X | |||||||
92 | News sent to members via mailing lists | X | X | X | X | X | X | ||||
93 | Communications | Social Media Updates | Maintain Youtube Channel | X | |||||||
94 | Maintain Flickr Page | X | |||||||||
95 | Digital documentation of sessions at ICANN meetings | X | X | X | |||||||
96 | Podcasts | X | |||||||||
97 | Twitter Updates | ||||||||||
98 | Facebook Updates | ||||||||||
99 | Give Presentations upon request | X | |||||||||
100 | Publications & Printing support | X | X | ||||||||
101 | Surveys | Draft survey questions | X | X | X | ||||||
102 | Input questions in survey tool | ||||||||||
103 | Pre/Post ICANN Meeting Video | Cutting & Editing of Video | X | ||||||||
104 | Mailing List Management | Set up | Liaise with Tech Support and Chairs for requirements and set up | X | X | X | X | X | X | X | |
105 | Management | Add/remove users as required | X | X | X | X | X | X | X | ||
106 | Manage "bounces" or errors | X | X | X | X | X | X | X | |||
107 | Community Requests and Queries | Respond/deal with ad hoc community questions or requests | X | X | X | X | X | X | X | X | |
108 | Membership Database | Maintain membership database | X | X | X | X | X | X | |||
109 | Update new primary & secondary contacts | X | X | X | X | X | X | ||||
110 | Add new members/leaders to GNSO/ICANN website/Relevant Wiki Space | X | X | X | X | X | |||||
111 | Membership Applications | Due Diligence | X | X | X | X | |||||
112 | Regional advice | X | X | ||||||||
113 | Liaise with Chair for approval/ assesment | X | X | X | X | ||||||
114 | Set up leadership vote | X | |||||||||
115 | Welcome & send materials to new member | X | |||||||||
116 | Update website/Wiki space with new member information | X | |||||||||
117 | Inform legal team of new member | X | |||||||||
118 | Language Services | Website/Wiki translation | X | X | |||||||
119 | Live Interpretation of meetings/calls | X | |||||||||
120 | Translation of key documents | X | X | X | X | ||||||
121 | Transcripts translation / availbility in recorded language | X | |||||||||
122 | ICANN Academy | Leadership skill training | X | ||||||||
123 | Knowledge training for new leaders | ||||||||||
124 | |||||||||||
125 | KEY | ||||||||||
126 | |||||||||||
127 | Symbol | Definition | |||||||||
128 | X | Service currently provided | |||||||||
129 | |||||||||||
130 | |||||||||||
131 | Updated August 12th, 2014 |
1 | Services: | At-Large Advisory Committee | At-Large Leadership Team | At-Large WGs | APRALO | AFRALO | EURALO | LACRALO | NARALO | ||
---|---|---|---|---|---|---|---|---|---|---|---|
2 | Meeting / Conference Call Support | Booking | Verizon | ||||||||
3 | Adigo | X | X | X | X | X | X | X | X | ||
4 | Book call & Send Announcement | X | X | X | X | X | X | X | X | ||
5 | Agenda | Circulate draft | X | X | X | X | X | X | X | ||
6 | Publish on Website/Wiki | X | X | X | X | X | X | X | X | ||
7 | Chase Agenda | X | X | X | X | X | X | X | X | ||
8 | Action Items | Note during call | X | X | X | X | X | X | X | X | |
9 | Add to minutes | ||||||||||
10 | Minutes / Report Drafting | ||||||||||
11 | AC Room | AC Audio Set up | X | X | X | X | X | X | X | X | |
12 | Enter Participants | X | X | X | X | X | X | X | X | ||
13 | Slides/Agenda | X | X | X | X | X | X | X | X | ||
14 | Monitor | X | X | X | X | X | X | X | X | ||
15 | Polls | ||||||||||
16 | Chat Monitor & Post | X | X | X | X | X | X | X | X | ||
17 | Meeting / Conference Call Support | Audiocast | Liaise with Tech Support throughout the duration of the meeting | ||||||||
18 | Meeting View | ||||||||||
19 | Roll Call | X | X | X | X | X | X | X | X | ||
20 | Attendance List | Add to transcript & minutes | X | X | X | X | X | X | X | X | |
21 | Send to relevant SOAC Contact | ||||||||||
22 | Post on Wiki | X | X | X | X | X | X | X | X | ||
23 | Recordings & Transcripts | Retrieve & Send | X | X | X | X | X | X | X | X | |
24 | Post on Website/Wiki | X | X | X | X | X | X | X | X | ||
25 | Meeting / Conference Call Support | Set up dial outs | X | X | X | X | X | X | X | X | |
26 | Live Interpretation | X | X | X | X | ||||||
27 | Project list | Updated by each Staff member prior to each meeting | |||||||||
28 | Sent to staff & Council Chair before each meeting | ||||||||||
29 | Scheduling for Annual Meeting Calendar | Liaise with relevant point of contact at the beginning of the year | X | ||||||||
30 | Post on Website/Wiki once approved for the year | X | |||||||||
31 | Meeting / Conference Call Support | Motions/Resolutions | Sent to WGs and Council list prior to the meeting with deadline | ||||||||
32 | Motions posted on relevant mailing list | ||||||||||
33 | Post Motions on Wiki | ||||||||||
34 | Fill in vote sheets during the call | ||||||||||
35 | Post resolutions on website | ||||||||||
36 | After meeting: post resolutions to the Council list and to the group concerned by the motion | ||||||||||
37 | ICANN Face to Face Meetings | Travel support | Set up travel funding scheme timeline | ||||||||
38 | Liaise with SOAC leaders and ICANN travel team for travel support | X | X | X | X | X | X | X | |||
39 | Draft spreadsheet of supported travelers from each SOAC & submit to travel team | ||||||||||
40 | Update list of approved travelers for each SOAC accordingly | ||||||||||
41 | Liaise with travel fund committee & council throughout process | ||||||||||
42 | Call for travel funding scheme nominees and applications | ||||||||||
43 | Set up votes through council and travel fund committee | ||||||||||
44 | Announce approved travelers | ||||||||||
45 | Follow up with approved travelers to confirm funding was received | X | X | X | X | X | X | X | |||
46 | ICANN Face to Face Meetings | Meeting Requests | Send meeting input request to all Leaders | X | X | X | X | X | X | X | X |
47 | Reminders for deadline | X | X | X | X | X | X | X | X | ||
48 | Input all completed forms in meeting form tool | X | X | X | X | X | X | X | X | ||
49 | Set up Wiki Pages for each meeting | X | X | X | X | X | X | X | X | ||
50 | Catering requests | X | X | X | X | X | X | X | X | ||
51 | Liaise with Meeting team | X | X | X | X | X | X | X | X | ||
52 | Agenda | Request Agenda | X | X | X | X | X | X | X | X | |
53 | Post on Meeting Wiki page | X | X | X | X | X | X | X | X | ||
54 | ICANN Face to Face Meetings | Remote Participation for all Sessions | Book all remote participation conference call tools | X | X | X | X | X | X | X | X |
55 | Send out all dial in details to remote participants | X | X | X | X | X | X | X | X | ||
56 | Liaise with Tech Team & Meeting Team on site | X | X | X | X | X | X | X | X | ||
57 | Assist with Remote Participation during Sessions (meeting view/AC room/dial outs to remote participants) | X | X | X | X | X | X | X | X | ||
58 | RP Grid for Tech Team & Meetings team | X | X | X | X | X | X | X | X | ||
59 | ICANN Face to Face Meetings | Live Interpretation | X | X | X | X | |||||
60 | Fundraising | Look for sponsors for group event/cocktail | |||||||||
61 | Intersessional Meetings / Strategic Retreat | ||||||||||
62 | Publications & Printing support | X | X | X | X | X | X | X | X | ||
63 | Ad hoc on site support | X | X | X | X | X | X | X | X | ||
64 | Meeting Preparation Support | Suggest topics, speakers for coming meetings | X | X | X | X | X | X | X | X | |
65 | Invite speakers, presenters, moderators | X | X | X | X | X | X | X | X | ||
66 | Prepare slides used throughout meeting | X | X | X | X | X | X | X | X | ||
67 | Elections | Liaise with Chairs for election timeline | X | X | X | X | X | X | |||
68 | Set up election | Check membership database is updated prior to opening of election | X | X | X | X | X | X | |||
69 | Set up ballots & weighted voting (IF APPLICABLE) | X | X | X | X | X | X | ||||
70 | Send ballots | X | X | X | X | X | X | ||||
71 | Send reminders | X | X | X | X | X | X | ||||
72 | Count votes | X | X | X | X | X | X | ||||
73 | Submit results | X | X | X | X | X | X | ||||
74 | Training/Testing | AC room | X | X | X | X | X | X | X | X | |
75 | Audio providers in case of volunteer technical issues | X | X | X | X | X | X | X | X | ||
76 | Face to face training workshops | X | |||||||||
77 | Ad hoc training for new products/tools used | X | X | X | X | X | X | X | X | ||
78 | Working Group Support | Onboarding | Send registration info to member (SOI) | ||||||||
79 | Add member to WG mailing list | X | |||||||||
80 | Welcome email with supporting documents regarding WG | X | |||||||||
81 | Newcomers Webinar | ||||||||||
82 | Drafting support of WG Charter | ||||||||||
83 | Drafting support of WG Purpose statement | ||||||||||
84 | Drafting support for WG documents | X | |||||||||
85 | Communications | Wiki Support | Space provided/available | X | X | X | X | X | X | X | X |
86 | Content uploaded | X | |||||||||
87 | Manage space | X | |||||||||
88 | GNSO / ICANN Website Support | Update SOAC leaders/Council members on website | |||||||||
89 | Update relevant materials (recordings, meeting dates, etc) | ||||||||||
90 | Website Support | Update all relevant materials and information on website | X | X | X | X | X | X | X | ||
91 | Activity Summary | ||||||||||
92 | News sent to members via mailing lists | X | X | X | X | X | X | X | X | ||
93 | Communications | Social Media Updates | Maintain Youtube Channel | X | X | X | X | X | X | X | X |
94 | Maintain Flickr Page | X | X | X | X | X | X | X | X | ||
95 | Digital documentation of sessions at ICANN meetings | ||||||||||
96 | Podcasts | ||||||||||
97 | Twitter Updates | X | X | X | X | X | X | X | X | ||
98 | Facebook Updates | X | X | X | X | X | X | X | X | ||
99 | Give Presentations upon request | X | X | X | X | X | X | X | X | ||
100 | Publications & Printing support | X | X | X | X | X | X | X | X | ||
101 | Surveys | Draft survey questions | X | X | X | X | X | X | X | ||
102 | Input questions in survey tool | ||||||||||
103 | Pre/Post ICANN Meeting Video | Cutting & Editing of Video | |||||||||
104 | Mailing List Management | Set up | Liaise with Tech Support and Chairs for requirements and set up | X | X | X | X | X | X | X | X |
105 | Management | Add/remove users as required | X | X | X | X | X | X | X | X | |
106 | Manage "bounces" or errors | X | X | X | X | X | X | X | X | ||
107 | Community Requests and Queries | Respond/deal with ad hoc community questions or requests | X | X | X | X | X | X | X | X | |
108 | Membership Database | Maintain membership database | X | X | X | X | X | X | X | ||
109 | Update new primary & secondary contacts | X | X | X | X | X | |||||
110 | Add new members/leaders to GNSO/ICANN website/Relevant Wiki Space | X | X | X | X | X | X | ||||
111 | Membership Applications | Due Diligence | X | X | X | X | X | ||||
112 | Regional advice | X | X | X | X | X | |||||
113 | Liaise with Chair for approval/ assesment | ||||||||||
114 | Set up leadership vote | X | X | X | X | X | X | ||||
115 | Welcome & send materials to new member | ||||||||||
116 | Update website/Wiki space with new member information | X | X | X | X | X | X | ||||
117 | Inform legal team of new member | ||||||||||
118 | Language Services | Website/Wiki translation | X | X | |||||||
119 | Live Interpretation of meetings/calls | X | X | X | X | ||||||
120 | Translation of key documents | X | X | X | X | X | X | X | X | ||
121 | Transcripts translation / availbility in recorded language | X | X | X | X | ||||||
122 | ICANN Academy | Leadership skill training | |||||||||
123 | Knowledge training for new leaders | ||||||||||
124 | |||||||||||
125 | KEY | ||||||||||
126 | |||||||||||
127 | Symbol | Definition | |||||||||
128 | X | Service currently provided | |||||||||
129 | ! | Service should be provided | |||||||||
130 | |||||||||||
131 | |||||||||||
132 | Updated August 12th, 2014 |