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Comment Close
Date		Statement
Name 

Status

Assignee(s) and
RALO(s)

Call for
Comments		Call for
Comments
Close 		Vote
Announcement 		Vote OpenVote
Reminder		Vote CloseDate of SubmissionStaff Contact and EmailStatement Number
30.09.2013Consultation on ccTLD Delegation and Redelegation User Instructions and Source of Policy and ProceduresCommentingCheryl Langdon-Orr (APRALO)11.09.201318.09.201324.09.201324.09.201328.09.201329.09.201330.09.2013Michelle Cotton
michelle.cotton@icann.org

TBC

 

 

Comment / Reply Periods (*)
Comment Open Date: 
9 September 2013
Comment Close Date: 
30 September 2013 - 23:59 UTC
Reply Open Date: 
1 October 2013
Reply Close Date: 
21 October 2013 - 23:59 UTC
Important Information Links
Public Comment Announcement
To Submit Your Comments (Forum)
View Comments Submitted
Brief Overview
Originating Organization: 
ICANN
Categories/Tags: 
  • Top-Level Domains
Purpose (Brief): 
A consultation on User Instructions and Source of Policy for Delegation and Redelegation of a Country-Code Top Level Domain (ccTLD).
Current Status: 
Initial public consultation
Next Steps: 
Review comments received
Staff Contact: 
Michelle Cotton
Email Staff Contact
Detailed Information
Section I: Description, Explanation, and Purpose: 

The Internet Assigned Numbers Authority (IANA) functions contract (SA1301-12-CN-0035) between ICANNand the United States Department of Commerce, National Telecommunications Information Administration (NTIA) to maintain the continuity and stability of services related to certain interdependent Internet technical management functions, known collectively as the Internet Assigned Numbers Authority calls for a public consultation from all interested and affected parties to help satisfy the following objective:

C.2.6 Transparency and Accountability — [No later than 1 October 2013], the Contractor shall develop performance standards, in collaboration with all interested and affected parties as enumerated in Section C.1.3, develop user instructions including technical requirements for each corresponding IANA function and post via a website.

C.2.7 Responsibility and Respect for Stakeholders – [No later than 1 October 2013], the contractor shall, in collaboration with all interested and affected parties as enumerated in Section C.1.C, develop for each of the IANA functions a process for documenting the source of the policies and procedures and how it will apply the relevant policies and procedures for the corresponding IANA function and post via a website.

This consultation involves the operation of the Delegations and Redelegations of Country Code Top Level Domains (ccTLDs) described in the IANA functions contract as the following:

C.2.9.2.c Delegation and Redelegation of a Country Code Top Level Domain (ccTLD) ‑ The Contractor shall apply existing policy frameworks in processing requests related to the delegation and redelegation of a ccTLD, such as RFC 1591 Domain Name System Structure and Delegation, the Governmental Advisory Committee (GAC) Principles And Guidelines For The Delegation AND Administration Of Country Code Top Level Domains, and any further clarification of these policies by interested and affected parties as enumerated in Section C.1.3. If a policy framework does not exist to cover a specific instance, the Contractor will consult with the interested and affected parties, as enumerated in Section C.1.3; relevant public authorities and governments on any recommendation that is not within or consistent with an existing policy framework. In making its recommendations, the Contractor shall also take into account the relevant national frameworks and applicable laws of the jurisdiction that the TLD registry serves. The Contractor shall submit its recommendations to the COR via a Delegation and Redelegation Report.

Section II: Background: 
This is one of a series of consultations to establish user instructions and source of policy for the delivery of theIANA functions, as described in contract SA1301-12-CN-0035.
Section III: Document and Resource Links: 
Section IV: Additional Information: 
None

Specific Questions to be addressed=> 

  • ICANN is seeking feedback on the draft user instructions for the IANA Function related to ccTLD delegations and redelegations.  

  •  Comments are welcome on any aspect of the User Instructions, and specifically on the following questions:

1. Do the DRAFT User Instructions clearly provide instructions on how to request a ccTLD delegation or redelegation?
2. Do the User Instructions clearly describe the steps for processing a ccTLD delegation and redelegation?
3. Do you have additional suggestions as to what may be missing from the User Instructions?
4. By what process should ICANN notify the community when there are revisions made to the User Instructions?
5. Does the community think it would be useful for ICANN to publish additional documentation such as a Knowledge Base with help articles and/or a list of Frequently Asked Questions as a companion to the User Instructions?

(*) Comments submitted after the posted Close Date/Time are not guaranteed to be considered in any final summary, analysis, reporting, or decision-making that takes place once this period lapses.

FINAL VERSION TO BE SUBMITTED IF RATIFIED

The final version to be submitted, if the draft is ratified, will be placed here by upon completion of the vote. 

FINAL DRAFT VERSION TO BE VOTED UPON BY THE ALAC

The final draft version to be voted upon by the ALAC will be placed here before the vote is to begin.

 

<INSERT USUAL Preamble for PC's>

Proposed ALAC responses to the questions raised in the Public Comment.

1. Do the DRAFT User Instructions  clearly provide instructions on how to request a ccTLD delegation or redelegation?

  • Yes they do, in particular the sections on the 'Background of the process' that is simply written in plan language, as well as the clearly identified and outlined stages of the 'Preparing a request'  and 'Submitting the request' sections, though it was felt that some further examples could be given to aid applicants in this process, such as sample forms with examples of pre-filled in fields and the use of some other outreach materials and tools. It was also felt that the 'After the request is received' section was clear and understandable; The 'Qualifying top-level domain Strings section was also clear, easy to follow and unambiguous but additional text is we feel required as we outlined in our response to Q3. below. The 'Preparing an Operational and Technical Plan' section was also clear and particularly useful, but again this could be aided further with the provision of a 'Sample Ops and Tech Plan with pre-filled sample text that  shows or expands in context the material from the 'Specific suggestions' section. 



2. Do the User Instructions clearly describe the steps for processing a ccTLD delegation and redelegation?

  • Yes they do, however some consideration could be given to the section detailing the "Prohibited Networks" on pages 10, 11 & 12 of the documentation, could also be better as a linked appendix rather than in the body of the text.

 


3. Do you have additional suggestions as to what may be missing from the User Instructions?

  • Reference should be now made in this documentation to IDN ccTLD's outside of the Fast Track Process (such as at paragraph 5 and in any other appropriate reference to IDN ccTLDs.) this would allow for the likelihood of the ICANN Board dealing in a reasonably short time frame with the recently received ccNSO Member Endorsed Report from the ccTLD IDN PDP Work Group and the ccNSO Councils Recommendations regarding the report and its identification of feasible policy for the selection and delegation of IDN ccTLDs associated with the territories listed in the ISO 3166-1 (IDNccTLDs) within the framework of the IDNccPDP. 


4. By what process should ICANN notify the community when there are revisions made to the User Instructions?

  • In addition to the 'usual' ICANN Announcements, Webinars and Fora at appropriate meeting venues (including but not limited to ICANN Meetings) as well as appropriate Press Releases; Specific advice and presentations could be made to Key stakeholder groups in ICANN (GAC, ALAC, ccNSO Membership, ISOC and I* Communities, etc.,) and these groups should be provided with materials to encourage and facilitate outreach through their networks; In addition to use of local outreach via engagement centres outreach programs etc.,


5. Does the community think it would be useful for ICANN to publish additional documentation such as a Knowledge Base with help articles and/or a list of Frequently Asked Questions as a companion to the User Instructions?

  • Yes additional information and some that is in alternate formates would be most useful with:-

  1. Focus on the ease of serch for these Knowledge Base and FAQ resources.

  2. Also focus on other companion tools such as links to video introduction to topic (perhaps a Q&A Interview style) and presentation materials

  3. Consider video demonstrating how to complete the form.

  4. Use of some sample applications so that requesters get a good idea of the quality of the information that is required.



<INSERT USUAL ENDING for PC's>

 

 


FIRST DRAFT SUBMITTED

The first draft submitted will be placed here before the call for comments begins.

VERY Initial First Set of Comments for Consideration... (CLO's V1.1)

1. Do the DRAFT User Instructions clearly provide instructions on how to request a ccTLD delegation or redelegation?

  • Yes they do, in particular the sections that ... ... ... ... 

2. Do the User Instructions clearly describe the steps for processing a ccTLD delegation and redelegation?

  • Yes they do, however some consideration should be given to the following:
  • The section detailing the "Delegation Request Form" on pages 7 & 8 of the documentation 'IANA TLD MODIFICATION TEMPLATE 2010-02-17'. could be better as a linked appendix rather than in the body of the text.
  • The section detailing the "Prohibited Networks" on pages 10, 11 & 12 of the documentation, could also be better as a linked appendix rather than in the body of the text.
  • .... ... ... 


3. Do you have additional suggestions as to what may be missing from the User Instructions?


4. By what process should ICANN notify the community when there are revisions made to the User Instructions?

  • In addition to the 'usual'  ICANN Announcements, Webinars and Fora at appropriate meeting venues (including but not limited to ICANN Meetings) as well as appropriate Press Releases; Specific advice and presentations could be made to Key stakeholder groups in ICANN (GAC, ALAC, ccNSO Membership, ISOC  and I* Communities, etc.,)  and these groups  should be provided with materials  to encourage and facilitate outreach through their networks; In addition to use of Local outreach via engagement centres  outreach programs etc., 


5. Does the community think it would be useful for ICANN to publish additional documentation such as a Knowledge Base with help articles and/or a list of Frequently Asked Questions as a companion to the User Instructions?

  • Yes additional information and some that is in alternate formates would be most useful with:-
  1. focus on the EASILY SEARCHABLE..KBs and FAQs  
  2. as well as other companion tools such as links to video introduction to topic (perhaps a Q&A style)  and presentation materials  
  3. perhaps a video demonstrating how to complete the form 
  4. some sample applications so that requesters get a good idea of the quality of the information that is required. 

Other Comments: Including any drafting and grammar/text modification suggestions.

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