Dial-In Details:

NEW ZOOM ROOM LINK - 

https://icann.zoom.us/j/99385760411?pwd=NTJlbEY1b01MUHExbmtjcVFXY0ZyZz09

NEW Meeting ID: 993 8576 0411

NEW Password:  4T7$u*&P2R

Find your local number: https://icann.zoom.us/u/abKiVJUV1e

Meeting Date/Time: Thursday, 5 May 2022 @ 20:00 UTC [time converter] 


Agenda

Meeting Lead: Pat Kane


      • Welcome and Attendance - 5 minutes 
      • Review of Comments - 5 minutes 
      • Review of Action Items - 5 minutes
      • Review of ToR Deliverable Roadmap - 5 minutes
      • Definitions - 35 minutes
        • Good practices
        • Survey
        • Continuous Improvement Program
        • Other
      • Socialization Discussion - 25 minutes
      • Update on Logistics/New Action Items/Next Steps/AOB – 10 minutes

Action Items: Holistic Review Pilot ToR - Tracking Tool

SOI blank form: https://community.icann.org/x/bhpIBg

Standard Rules of Behavior: https://www.icann.org/resources/pages/expected-standards-2016-06-28-en

Attendees: Cheryl Langdon-Orr, Pat Kane, Sebastien Bachollet, Tola Sogbesan, Vanda Scartezini, Osvaldo Novoa,Avri Doria, Matthew Shears, Maarten Botterman, Katrina Sataki, Becky Burr, Leon Sanchez

ICANN Org: Larisa Gurnick, Jason Kean, Pamela Smith, Giovanni Seppia, Sam Eisner, Theresa Swinehart, Wendy Profit, Michelle Bright, Herb Waye

Apologies:  Daniel Nanghaka, Wolfgang Kleinwaechter

Zoom Audio Replay: HERE

Zoom Video Replay: HERE

  • Recordings Password: =7Pd=4w.hY

Meeting Transcript:  EN

Chat Transcript: EN

Documents:  

  • Slides: NA

General Meeting Report: 5 May 2022 General Meeting Report v.1.docx

General Meeting Comments Document: 5 May Plenary Call Comments.pdf

Coordination Meeting Report: 5 May 2022 Coordination Meeting Report v.1.docx

Decisions Reached: 

Pilot Holistic Review Roadmap

  • The group agrees that certain milestones (socialization, public comment, published deliverables) should be noted as “immovable milestones” on the Roadmap to help anchor the Pilot Holistic Review team’s planning.

June Plenary Meetings

  • The group agreed to schedule 2 additional meetings in June to complete the ToR draft prior to ICANN 74.

Terminology Definitions

  • The group agreed to look at ICANN resources, including Cross Community Working Groups, to inform the definitions of consensus and public comment in the ToR document.

Add context to definitions

  • The Coordination Group agreed that adding a paragraph at the start of each definition to note where the term is referenced, would help communicate the contextual use of the term.

Aggregate Deliverable and Objective comments

  • The Coordination Group agreed that aggregating the unaddressed comments from the Deliverable and Objective sections of the ToR would be helpful for focusing 12 May discussions on these areas of the ToR.

Post ToR draft procedure

  • The Coordination Group agreed that once the ToR draft is complete, it will go to the OEC for their review and identification of next steps prior to ICANN org facilitating the public comment process.

Action Items:

  1. Update the Pilot Holistic Review Roadmap to reflect immoveable milestones (socialization, public comment, published deliverables) 
  2. Schedule 2 June and 9 June meetings for the Pilot Holistic Review ToR Team
  3. Look at ICANN resources including Cross Community Working Groups to inform defining consensus and public comment 
  4. Develop paragraphs to accompany definitions that require additional context in the ToR
  5. Aggregate unaddressed comments from the Deliverable and Objective sections of the ToR to focus 12 May discussions
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