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Outreach/Engagement Event Proposals must be approved at least eight (8) weeks before the event start date.

Person Completing Form
Name:Chantelle DoerksenDate Submitted:

16-Aug-2016

STAFF USE ONLY
Event
Status 		Assessment
Due-Date 		Form ID #
PENDING

05-Nov-2016

BC01

Event Proposal Section

Link: BC Trip/Event Assessment 1 DRAFT

1) Which GNSO Constituency is submitting this request:

BC

2) Who will be the principal liaison assigned:
Name:Jimson OlufuyeEmail:jolufuye@kontemporary.net

 

 

3) Event title or descriptor:BC Outreach in collaboration with AfICTA, 13 October, 2016
4) Preferred event dates:
(Note: Due to the extensive Staff support and logistical planning associated with events, advanced scheduling and reservations may be required to ensure that (a) only one such event occurs at the same time, and (b) there are no overlaps with other scheduled events such as ICANN Public Meetings).
Start:11-Oct-2016End:14-Oct-2016
5) Primary event/conference location:
Street
Address:		 Safari Court Hotel
City:WindhoekCountry:Namibia
6) ICANN Global Stakeholder Engagement Region:Africa
7) What does the outreach event entail (please explain in detail):

The event entails presentations and facilitated discussions on the several topics; Youth Development Seminar for Careers in ICT; Internet Governance; and Sustaining Critical Infrastructure for IoTs.

A complete agenda of the day’s events can be found here: http://www.aficta.org/summit2016/agenda.

8) Please identify CROPP resource elements you will require, e.g., booth, catering/reception, communications materials, remote participation, etc.:

1. Use of ICANN event co-hosting support based on approved budget request. The support would include funding for

    a. catering- tea break and lunch for 50-80 persons

    b. Meeting room for 1 day

    c. Audio visual aids like projector and mic; and

    d. Travel support for 3-4 travelers (BC Members who would facilitate most of the deliverables)

2. Use of BC budgeted funds to support 2-3 business leaders with potential of joining the BC to attend the Outreach.

3. Materials - facilitate the production of roll-up banners, notepad, briefers, and event programme.

 

9) Is travel funding required? If so, please provide name(s), travel dates, reason for traveling (what contribution are they providing, e.g., speaker, organizer, etc.)?

 

The following individuals will be helping to facilitate and speak at the event:

 

 SnName of Traveler (Last name, First name)Departure City/CountryDeparture DateReturn Date
1Olufuye, JimsonAbuja, Nigeria9-Oct-2016 15-Oct-16
2Siganga, WaudoNairobi, Kenya9-Oct-2016 15-Oct-16
3Akinyemi, ArinolaAbuja, Nigeria9-Oct-2016 15-Oct-16
4Olawale-Roberts, LawrenceAbuja, Nigeria9-Oct-2016 15-Oct-16

10) Proposed agenda for this event/activity:

The agenda is being finalized. Jimson is in communication with Pierre Dandjinou, the Regional Vice-President.

11) Proposed Goals and Outcomes for this event:

Content Guidelines (click here)

 

Background

BC Outreach in collaboration with AfICTA commenced in 2013 at its Summit in Lagos Nigeria. Similar collaboration took place in 2014 and 2015 at its Summits in Cairo and Johannesburg respectively. All the outreaches have resulted in new BC membership (up to 5 so far) beside increased awareness generated for the BC and ICANN mission.

 

Introduction

In line with its FY17 Outreach Strategy, a 2016 Outreach is planned in conjunction with AfICTA to further BC engagement with more than 23 African nation members of AfICTA towards increased awareness of the BC/ICANN mission and objectives.

Benefits to BC/ICANN

  1. Awareness creation through recognition on the event websites, advert materials and banners. The testimonial BC members present would  provide important enlightenment on the crucial role of business users of the Internet in the overall stability, reliability and resiliency of the Internet especially post IANA transition
  2. Addressing volunteer burnout. One way of addressing the volunteer burn-out phenomenon is bringing fresh minds into the constituency hence focus on reaching such potential members to be part BC event.
  3. Diversity. The issue of membership diversity is also key. The outreach is expected to foster diversity within BC as new members from Africa are enrolled.
  4. Fostering the bottom-up multi-stakeholder approach

 

Conclusion

The BC FY17 Outreach Strategy would be well served with this Outreach event in conjunction with AfICTA. In particular, the objectives of evolving and further globalize ICANN; and promote ICANN’s role and  the multistakeholder approach would be well served.

12) Additional Information (optional):

================================================================ 
Acknowledgements Section

Note: The first three elements below are to be completed by a Pilot Program Coordinator (PPC) designated by this organization/structure.

AcknowledgementsConfirmed?NameDateNotes
The Engagement Event goals, dates, and other requirements have been negotiated with applicable ICANN Staff departments and approved as documented above. YesAndrew Mack11-Aug-2016Input completed by Chantelle Doerksen
The ICANN Organization / Structure's leadership has authorized the submission of this Engagement Event Proposal.YesAndrew Mack11-Aug-2016Input completed by Chantelle Doerksen
The ICANN Stakeholder Engagement Vice-President has concurred that the Goals/Outcomes of this Engagement Event Proposal are consistent with operational plans and/or strategies.YesJimson Olufuye11-Aug-2016Input completed by Chantelle Doerksen
The CROPP Staff Administrators confirm that this trip/event satisfies the program's terms, guidelines, and policies.NoBenedetta Rossi19-Aug-2016Proposal doesn't meet Outreach/Engagement Event Guidelines
  =======================================================
Program Administration: STAFF USE ONLY

Approved Travel Elements:

TravelerApproved
Arrival Date		Approved
Departure Date		Approved Fees 

Staff Department Notifications:

Program RequirementDate Satisfied/ConfirmedInitialsNotes

Program Admin Transfers from Community Drafts to Approved Forms:

Event Proposal Trip/Event Assessment

CROPP-FY17 Outreach Engagement Event Template (Jul 2016)

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