CCWG ACCT Meeting #10 (3 February 2015)

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Transcript will be posted here as available

Recording

The Adobe Connect recording is available here: https://icann.adobeconnect.com/p3n7g7tcb1f/

The audio recording is available here:

Notes

1. Welcome & roll call & SOI 

- SOIs are still missing. 

Action item: 

- Upload/update your SOI using the wiki 

 

2. Update from interactions with CWG 

- Response to CWG has been circulated. CCWG is now expecting feedback. 

- CCWG-CWG leadership discussed how the groups may align thinking in terms of timeline, overall plan. 

- CWG will issue a progress report in anticipation of Singapore

 

3. Preparing Singapore 

     a. Reminder of sessions / logistics

- Remote participation is available for all sessions

- Rapporteurs: join Co-chairs on stage during engagement session 

- Thursday session will be also used to recap various messages received during week 

Action Items: 

- Encourage your communities to attend the engagement session

- Staff to post updated list of sessions on wiki 

- Rapporteurs to confirm availability to join Chairs during engagement session

- Staff to assemble number of sessions where engagement with communities will take place

- Working Parties to send meeting requirements (if any) as soon as possible 

 

     b. Agenda /topics for Board meeting 

- Topics for session with Board include: timeline; how CCWG proposal will be handled, any anticipated reasons why a proposal/part of a proposal might be refused, and the anticipated process following any such refusal; update on two WPs (communication empowerment - Review & Redress)

- Meeting with the Board will be posted on the meeting schedule along with remote participation details. 

Action Item: 

- Co-chairs to ask for Board expectations and to coordinate with Bruce Tonkin (Board liaison) 

- Circulate proposed agenda to list

     

              c. Review of engagement material provided before meeting 

Action Item: 

- Read compilation of documents/information in preparation for Singapore sessions and identify any gaps 

 

4. Update WP1/WP2 

       a. By rapporteurs 

- WP1 has begun analyzing the mindmap and collecting requirements of inventory against identified mindmap requirements. 

- 4 suggestions for structures that would empower the community were catalogued: 1) ad hoc SO/AC; 2) permanent community WG; 3) statutory members; 4)Supervisory Board

- Initial draft will be shared in advance of Singapore

- The WP is looking into scheduling a call to discuss modus operandi and establish a calendar of work. The WP indicated that an end date on WP work would be useful. End of March 2015 was flagged as the expected delivery date. 

Action item: 

- Robin to send synopsis of a Bylaws mechanism

- WP2 is trying to organize its first call/meeting - a doodle poll will be circulated.

 

    b. Update stress test WP 

- The wiki page captures the 25 contingencies merged into 5 different groups. A table serves to track where contingencies are. ST-WP will potentially hold a meeting in Singapore. 

- Proposal to run stress tests against mechanisms - determine whether prevent consequences of stress test or mitigate/react

 

   c. Ideally, discussion around first set of answers to the contingency questions 

- Proposal is to start with stress tests and determine how the existing mechanism reacts and how envisioned mechanism would react. 

- Suggestions of a gap analysis approach and an Exist & sufficient - Exist & insufficient approach were made.

Action Item: 

- ST-WP to provide draft examples in anticipation of Singapore discussions to understand what is meant by stress tests and collect feedback

 

5. Legal advice update

- The task force has tarted building questions that should be asked to legal experts and awaiting questions from working parties.

- A shortlist was requested from CWG (awaiting reply); the group is coordinating with CWG on California law restrictions. 

- Outcome will be shared with the group as soon as received. 

-The CCWG welcomed advisor Lee Bygrave.

 

6. A.O.B

The following desired outcomes  for Singapore were identified:

• Share advancement of work (WPs, requirements, contingencies
• Ensure we receive feedback from community, assess, adjust (as needed)
• Ensure timelines are appropriately synchronized (including with ICANN Board) 
• Make substantive progress during two work sessions 
• Ensure we are aligned with community's thinking

7. Closing Remarks 

Action Items:

- Be prepared for Singapore (agenda, invitations) 

- Read all documents

- Keep respective groups informed of progress

- Continue debates on mailing list 

Action Items

- Upload/update your SOI using the wiki 

- Encourage your communities to attend the engagement session

- Staff to post updated list of sessions on wiki 

- Rapporteurs to confirm availability to join Chairs during engagement session

- Staff to assemble number of sessions where engagement with communities will take place

- Working Parties to send meeting requirements (if any) as soon as possible 

- Co-chairs to ask for Board expectations and to coordinate with Bruce Tonkin (Board liaison) 

- Circulate proposed agenda to list

- Read compilation of documents/information in preparation for Singapore sessions and identify any gaps 

- Robin to send synopsis of a Bylaws mechanism

- WP2 is trying to organize its first call/meeting - a doodle poll will be circulated.

- ST-WP to provide draft examples in anticipation of Singapore discussions to understand what is meant by stress tests and collect feedback

- Be prepared for Singapore (agenda, invitations) 

- Read all documents

- Keep respective groups informed of progress

- Continue debates on mailing list 

 

Documents Presented

Chat Transcript

  Alice Jansen: (2/3/2015 04:59) Welcome to the CCWG-Accountability Call #10 - Please note that chat sessions are being archived and follow the ICANN Expected Standards of Behavior: http://www.icann.org/en/news/in-focus/accountability/expected-standards

  Fiona Asonga(ASO): (05:50) Hallo Everyone

  Vrikson Acosta: (05:52) ood mornig, afternoon, evening or night, depending on where in the world you are :)

  Pär Brumark (GAC, Niue): (05:57) Good Afternoon everybody!

  Keith Drazek: (05:57) Hello all

  Leon Sanchez (Co-Chair, ALAC): (05:57) Hello everyone

  Leon Sanchez (Co-Chair, ALAC): (05:57) we seem to have some lovely kids playing in the background :-)

  Mathieu Weill, ccNSO, co-chair: (05:58) Hello everyone !

  Alice Jansen: (05:59) Please mute your lines

  Athina Fragkouli (ASO): (06:00) hello all

  Sabine Meyer: (06:01) hello everyone!

  Martin Boyle, Nominet: (06:01) Hi all

  David McAuley (GNSO): (06:01) Good morning

  Olga Cavalli - GAC: (06:01) Hi all good morning

  Matthew Shears: (06:02) morning

  Grace Abuhamad: (06:03) Please contact me if you are having trouble updating your SOI

  Robin Gross  [GNS0-NCSG]: (06:06) Happy 4am!

  Leon Sanchez (Co-Chair, ALAC): (06:07) Happy 6 am from the future @Robin!

  Robin Gross  [GNS0-NCSG]: (06:08) Thanks, Leon.

  Cheryl Langdon-Orr: (06:10) sorry FINALLY in audio   Avri has covered the basics from CWG thx

  Adam Peake: (06:10) hello everyone.

  Marika Konings: (06:10) Please note that the CWG is hosting two webinars today to update the community on the current state of affairs as well as the content of the discussion document: https://www.icann.org/news/announcement-2015-01-27-en

  Grace Abuhamad: (06:16) Meeting aer listed here is UTC time: https://community.icann.org/display/gnsocwgdtstwrdshp/Meetings

  Grace Abuhamad: (06:18) Oops wrong link: https://community.icann.org/display/acctcrosscomm/Meetings

  Sabine Meyer: (06:18) CWG times are very informative as well.

  Grace Abuhamad: (06:19) :p

  Sabine Meyer: (06:19) I meant that! :)

  Robin Gross  [GNS0-NCSG]: (06:26) can we add a bylaws mechanism as a possibility?

  Robin Gross  [GNS0-NCSG]: (06:27) to the community empowerment mindmap

  Alan Greenberg: (06:28) I believe that post-Frankfurt, there was also a discussion on a capability close to "Members" without moving to a membership org.

  Keith Drazek: (06:28) Delegates?

  Matthew Shears: (06:28) yes - we need to see all the options that have been discussed incporated into the paper

  Vrikson Acosta: (06:29) I agree with robin Gross comment :)

  Alan Greenberg: (06:29) @Keith. Yes, I think that was the term.

  Robin Gross  [GNS0-NCSG]: (06:30) Thanks, Steve, I'll send that in this morning.

  Bill Drake: (06:31) +1 Matt

  Steve DelBianco: (06:32) @Alan -- would that be a permanent CCWG?

  Grace Abuhamad: (06:36) You all have scroll control

  Grace Abuhamad: (06:37) The Wiki page is here: https://community.icann.org/display/acctcrosscomm/ST-WP+--+Stress+Test+Work+Party

  Alan Greenberg: (06:39) @Steve, I did not look into in in great detail, but likely could take a number of forms where people are empowered to act. Like "members" it is the Bylaw construct that allows action/participation by the community. These constructs are really orthoganol ad hoc SO/AV and perm WG. which are the ways that the members or delegates exercise their power.

  Alice Jansen: (06:39) Link to ST-WP wiki page https://community.icann.org/display/acctcrosscomm/ST-WP+--+Stress+Test+Work+Party

  Steve DelBianco: (06:39) Got it, Alan.  I think we call that ad-hoc CCWG with powers enumerated in the bylaws

  Alan Greenberg: (06:40) Yes. But you need to make 3 Statutory Members/Delegates.

  Alan Greenberg: (06:41) Two dif mecahanism to effect similar results.

  Steve DelBianco: (06:49) @Alan: could you please send Jordan and I a sentence or two that captures your Delegate concept?

  David McAuley (GNSO): (06:52) Agree w Steve – IRP and Reconsideration Requests are flawed and that is remit of Review & Redress team to grapple with preliminarily

  Athina Fragkouli (ASO): (06:53) +1 to Kavouss suggestion

  Roelof Meijer (ccNSO): (07:01) @Alan: why 3 members/deligates?

  Roelof Meijer (ccNSO): (07:01) delEgates..

  Greg Shatan: (07:03) I would like to be added to the legal subgroup.  Since I am primarily assembling the short list for the CWG, that should be helpful.

  Grace Abuhamad: (07:03) Announcement was posted here: https://www.icann.org/news/announcement-3-2015-01-30-en

  Grace Abuhamad: (07:03) ok noted @Greg

  Alan Greenberg: (07:03) @Roelof "3" was the item number in the list for "Members". I was suggesting that the concept of Members be widened to other constructs effecting the same ability.

  David McAuley (GNSO): (07:04) +1 Greg - coordination with CWG will be good

  Grace Abuhamad: (07:04) added

  Mark Carvell  GAC - UK Govt: (07:07) I

  Grace Abuhamad: (07:07) Drafts are here: https://community.icann.org/display/acctcrosscomm/Drafts+for+CCWG-Accountability

  Roelof Meijer (ccNSO): (07:07) @Alan: okay, thnx for that, I got lost there ; )

  Mark Carvell  GAC - UK Govt: (07:08) I missed th ebeginnign of the call unfortunately - what is the expected CCWG outcome from Singapore?

  Alan Greenberg: (07:08) @Roelof, Or an alternative interpretation of that notaion: There will only be 3 people who control everything: You, me and one other person we pick!

  Barrack Otieno: (07:09) no AoB from me

  Sabine Meyer: (07:10) "One other person" is quite anthropocentric, Alan :)

  Alan Greenberg: (07:11) @Sabine Indeed. What would you propose? My dog does not really have the capacity to do it properly.

  Roelof Meijer (ccNSO): (07:11) @Alan: that sounds quite accountable. To us..

  Sabine Meyer: (07:12) Better a dog than a cat, I'd say.

  Mark Carvell  GAC - UK Govt: (07:13) Thanks - note the point on awaiting legal advice but pressure is on for concrete outcome.

  Mathieu Weill, ccNSO, co-chair: (07:13) @Mark - agree, Mark

  Cheryl Langdon-Orr: (07:14) thanks all. I look forward to meeting up with many of you in Singapore... safe travel to you all...  Bye

  Pär Brumark (GAC, Niue): (07:14) Thx!

  Martin Boyle, Nominet: (07:15) bye & thanks

  Athina Fragkouli (ASO): (07:15) thank you everyone

  Matthew Shears: (07:15) thanks

  Robin Gross  [GNS0-NCSG]: (07:15) bye

  Mathieu Weill, ccNSO, co-chair: (07:15) Bye all !

  Barrack Otieno: (07:15) bye