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Outstanding EPDP Team Action Items

30 August EDPP Team Meeting: 

Regarding progress on the Purposes for Processing Data:

  • Registrars will rewrite section 4.4 to align the purposes for data processing with current data collection processes and the domain name lifecycle. It is requested that the draft be completed in time for the meeting on Tuesday, 4 Sept so that the rest of the team can review it.
  • For sections 4.4.2, 4.4.8 and 4.4.9, it was agreed to take those purposes for accessing data out from under the heading, “Purposes for Processing Data” and place it in another section of the Policy that is being developed. The Support Team will recommend alternatives for identifying those access needs in the new Policy in time for the 4 September meeting. 
  • Regarding other sub-sections of 4.4 the following team members offered to propose revised language for the below-mentioned sections:
    • § 4.4 (introductory paragraph): Alex Deacon
    • § 4.4.2: Amr Elsadr
    • § 4.4.9: Ashley Heineman, Kavouss Arasteh

 Regarding Appendix C, Data Processing Requirements:

  • Alan Woods will provide a draft recommendation to ICANN that the subject matter be taken out from consideration by this group and folded into current CPH-ICANN negotiations regarding registration data elements of the RAA and RA. This writing should address Margie’s intervention that certain elements of Appendix C remain under the purview of this group, e.g., Disclosure of non-public RDDS/WHOIS to third parties.
  • Alex Deacon to compose amendments to Appendix C, section 2, Lawfulness of Processing, that includes all GDPR mechanisms that allow processing of data.


28 August EPDP Team Meeting:

  1. EPDP Team to share recommendations for whom or which organization should be considered to provide GDPR training to the EPDP Team.

  2. EPDP Team to review Issue Categorization and proposed Project Plan and provide feedback.  


21 August EPDP Team Meeting: 

  1. Thomas and Emily to work on a framework to outline the controller designations between ICANN and Contracted Parties for EPDP Team review / consideration.