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You must read the CROP Procedures and Guidelines before applying

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The Community Regional Outreach Program (CROP) in FY19

I. Goals:

Community leaders have outlined several key benefits that could be achieved through a programmed approach to global outreach:

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All travel must be booked via ICANN Constituency Travel to ensure consistency, proper accounting, recordation, and tracking against budget. Travel may not be booked individually. Any itinerary changes that occur after travel bookings are made shall be at the traveler’s own expense. ICANN Constituency Travel will manage all travel bookings and ensure that any financial outlays are optimized to the maximum extent possible.

III. Rules & Conditions for CROP Travel Allocations:

A. General 

  • For FY2019, all trips must be completed before the end of ICANN's 2019 fiscal year. Specifically, travelers must have returned to their originating destination on or before 30 June 2019.  
  • All eligible groups are responsible for ensuring that trip proposals and approvals fulfill any and all criteria that the group may have developed for the program (including ensuring that all necessary information is provided in sufficient detail to allow for a reasonably informed decision to be made as to whether or not to approve the proposal), tracking the number of trips that were proposed, taken and remain in any fiscal year as well as which community members have been allocated travel under the program, and submitting all required trip reports within the prescribed time frame. While ICANN staff can and will assist with logging trip proposals, assessments and reports in a timely fashion, it is not ICANN staff’s responsibility to remind an eligible group of any remaining trip allocations, deadlines or events or to liaise on a group’s behalf with the relevant GSE teams.  
  • A trip that has been allocated, but not taken, will not carry over to the next fiscal year.
  • Trips must originate and conclude within the same region and must be taken by someone located in the region where the meeting is taking place. No out-of-region travel will be permitted.
  • Multiple persons may attend one meeting; however, each traveler is counted as utilizing one of the allocated trips for that community structure and must submit an individual, separate trip request to facilitate recordation and tracking. 

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