A. November EURALO meeting
The meeting focused on important events and issues such as EURALO - RIPE MOU signing at ICANN60 meeting, call for EURALO Board 2017 - 2019, IGF Geneva 2017. As well, other important subjects were discussed, including the EURALO hot topics.
The call for EURALO Board members for the term 2017 and 2019 https://community.icann.org/display/EURALO/EURALO+Board+2017-2019+Workspace
The new EURALO Board's call which, was chronicled with the proposal made by Jean-Jacques Subrenat (JJS) sometime last year, 2016, assigning specific responsibilities to individual Board members. The proposal met with a quick objection from EURALO members (two) - Yrjö Länsipuro suggested that we need to balance the European geographic region with the Board members, so going with assigning responsibility to individual Board members may not be an optimal idea. The point raised by YL was supported by another member present on the call.
Wale Bakare (BW) commented that, rather than outright discarding the proposal balancing the Board composition with the EURALO responsibilities still achievable and making board active at the same time, regardless of the number of people that would constitute the board. At that end, JJS said he is dropping the proposal, that is, further talks have been discontinued.
WT5 Geographic Names: the WT5 for Geographic-names was raised by Christopher Wilkinson (CW). Tatiana Tropina (TT) asked why can't the WT5 be included as EURALO Hot-topics. (CW) suggested that as ALAC 'co-lead' would like to know which EURALO members have joined the WT5 and have views about protection and use of geographical names, terms/indications etc. Asked EURALO members to send him an e-mail if interested.
B. December EURALO Meeting
The December meeting was opened by EURALO Chair, Olivier Crépin-Leblond (OCL). The meeting is reported below in accordance with the confirmed agenda:
At-Large Public and Policy consultations were discussed, with some updates from EURALO members who are active in one or more of CCWG sub-groups.
The meeting agenda was followed by the EURALO Board appointments for the term 2017 to 2019 https://community.icann.org/display/EURALO/EURALO+Board+2017-2019+Workspace.
The EURALO Chair made a remark regarding point raised by Roberto Gaetano. The issue is of geographical distribution and/or representation of one candidate per country and any incidence on the voting process. That was supported by citing the below rules, by Olivier:
The size of the EURALO Board will be 5 members, plus ex-officio, the EURALO Chair, and EURALO Secretary;2. There should be a maximum limit of 1 Board member per country; 3. Each EURALO At-Large Structure will be given 5 votes that they will need to cast on 5 people;4. As is the usual custom in votes involving people, votes will take place by secret ballot;5. The Board will be selected for a two-years-term, and as a novelty: not performing Board members can be recalled after one year to allow to be replaced by better candidates.
In addition, Erich Schweighofer (ES) also in support of the rules and suggested should not be changed during elections but the topic needs better solutions than now.
Likewise, JJS commented by reiterating voting rules, directly to OCL, the EURALO Chair: He said, “I would like to repeat that, according to rules currently applicable, as previously stated by Silvia. There should be a maximum limit of 1 Board member per country; which implies that the restriction per country only concerns the members of the Board, not the candidates”.
However, as members were dissecting the possibility of whether the rule or not for the EURALO Board election, Chair suggested Adobe Connect Room temperature should be taken for, either the rules should be removed for the election or not. The implication of that, however, if the rule was to be removed the election would restart afresh.
Meanwhile, after the AC Room temperature was taken and the majority of EURALO members did not want the rule lifting for this year EURALO Board election.
Subsequently, each candidate vying for the EURALO Board presented their interests to members, according to their listing at Wiki https://community.icann.org/display/EURALO/EURALO+Board+2017-2019+Workspace However, it was suggested by the Chair that the future EURALO Board address the procedure for the vote and selection criteria for EURALO Board.
Then updates on the preparation for the IGF 2017 in Geneva were provided and further details can be perused at https://community.icann.org/display/atlarge/At-Large+Outreach+activities+at+IGF+2017+Geneva
The report about the At-Large FY19 Additional Budget. EURALO Chair made comment about using the additional budget request for CROP activities, https://community.icann.org/display/atlarge/At-Large+FY19+Additional+Budget+Request+Workspace
And lastly, the ICANN Academy 2018 Leadership program report; Olivier said, the selection of EURALO members to the program should be between the newcomer and the old timer. This time is between Bastiaan Goslings (EURALO ALAC member) (BG) and WB (EURALO Secretary).
EURALO Chair, OCL promised to do a follow-up conversation with BG and WB on the ICANN Academy 2018 Leadership Program Registration.
The EURALO Board to choose among the two candidates for the Leadership Program.
C. EURALO Board Election Results
At closes of election on Friday 15 December 2017 23:59 UTC.
Number of voters: 26 · Group size: 36 · Percentage voted: 72.22
Ranked by votes
Annette Mühlberg (Germany)
Erich Schweighofer (Austria)
Yrjö Länsipuro (Finland)
Roberto Gaetano (Italy)
Jean-Jacques Subrenat (France)
Clément Genty (France)
Matthias Markus Hudobnik (Austria)
The results can also be viewed as curated here https://www.bigpulse.com/pollresults?code=378068yjpk6XHiExmScj7gA5yS
Out of 7 members vying for the EURALO Board membership, candidates 1, 2 3, 4 and 5 polled the most votes cast at 15 December 2017 23.59 UTC.
The elected candidates are Annette Mühlberg (Germany), Erich Schweighofer (Austria), Yrjö Länsipuro (Finland), Roberto Gaetano (Italy), and Jean-Jacques Subrenat (France).
They are elected to serve the EURALO Board Members for the period of two years beginning in December 2017.
D. The 12th Internet Governance Forum(IGF), Geneva 2017, in Switzerland
The 12th global Internet Governance Forum (IGF), organized by the United Nations and took place at the United Nations office, Geneva, Switzerland between 18 – 21 December 2017.
There were various, parallel activities that took place including sessions for multistakeholder discussion of policy dialogue on issues – Artificial Intelligence, DNS and Emerging Identifiers, Internet-of-Things (IoT) etc. Also, At-Large Outreach and Engagement, Workshops, individual internet end users at the ICANN and At-Large booths. As reported at the At-Large IGF Geneva matrix Wiki page https://docs.google.com/document/d/1sIeZecgH7LeyUuPmT4Vo7Z5NoXePhfpnW9O4d0rqu_w/edit# there were 109+ internet end users interested in joining At-Large, at their various RALOs. However, there are 21 individual end users who signified interests in joining our regional At-Large; EURALO. Also, pictures of At-Large members taken during sessions, at booths, dinner, workshops can be viewed at https://www.flickr.com/photos/glennmcknight/albums/72157688188242422
The full At-Large engagement and capacity development at the IGF Geneva, where EURALO members were actively involved can be perused at the IGF Geneva Evaluation Matrix Wiki page https://docs.google.com/document/d/1sIeZecgH7LeyUuPmT4Vo7Z5NoXePhfpnW9O4d0rqu_w/edit?ts=5a42899d
The At-Large at the 2017 IGF – Sights and Sounds https://community.icann.org/display/atlarge/At-Large+at+the+2017+IGF+-+Sights+and+Sounds
EURALO Brainstorming Session at IGF 2017
Some of the EURALO members at the IGF 2017 in Geneva, gathered together during the joint ICANN/Internet Society reception on Tuesday 19th December 2017. The brainstorming session, as suggested by the new EURALO Board members (Annette Mühlberg, Erich Schweighofer, and Roberto Gaetano) who were present at the evening of the reception.
The ad-hoc brainstorming session was undertaken by approximately 10-15 ALS and individual EURALO members present at the IGF in Geneva, during the joint ICANN/ISOC reception on the evening of Tuesday 19th December 2017.
Details are captured at https://docs.google.com/document/d/1i-6KSQ7lp-kCJ3oDc3mXJnDxEwQFbhN627OcdXckaUw/edit#
EURALO’s October 2017 Secretariat report is focused majorly on the events that took place at ICANN60 meeting in Abu Dhabi, United Arab Emirates (UAE) between 28 October and 3rd November 2017. One of such is the European At-Large Organization Organization (EURALO) - Réseaux IP Européens (RIPE) Memorandum of Understanding signing ceremony. Also, discussion about the preparation for the upcoming regional's internet related policy discussions; the United Nations' Internet Governance Forum (IGF) which will take place in Geneva, Switzerland between 18 - 22 December 2017.
According to the EURALO Chair, Olivier MJ Crepin-Leblond said, in his email to the EURALO members:
The signing ceremony was followed by photographs and some can be viewed here RIPE - EURALO MOU
The month of October 2017 saw the opening of the position of EURALO Secretariat to an open selection process. Other EURALO selections had already taken place earlier in the year, but the Secretariat position was not subjected to the same constraints as EURALO ALAC or Chair representatives. Olawale Bakare (Wale) was selected as the next EURALO Secretary. He was fully briefed in a call with outgoing Secretary and ex-Chair (for 9 years) Wolf Ludwig and current Chair Olivier Crépin-Leblond, as well as At-Large staff in a call recorded at: 2017-10-03 EURALO Secretariat Position Discussion Call.
With agreement in EURALO as well as RIPE, the signing of the EURALO - RIPE Memorandum of Understanding was set to proceed forward at ICANN60. Whilst not in the EURALO region, Abu Dhabi is in the RIPE region and many RIPE stakeholders attended the ICANN60 meeting as the RIPE meeting had taken place one week earlier in Dubai. With the next European ICANN meeting being in Barcelona in October 2018, this was judged to be too far in the distance to wait - thus the signing ceremony was prepared for Abu Dhabi.
The month of September is usually a busy one, as EURALO members return from a well deserved summer break.
The DRAFT RIPE MOU was finalised.
The EURALO Hot Topics 2017 was finalised. Essentially, it was an update on the Hot Topics 2016, adding the General Data Protection Regulation (GDPR) as a very hot topic for Europe. ICANN is impacted by the GDPR and has its own pages about the topic too.
The EURALO Strategy was finalised thanks to the input of EURALO members.
The EURALO Trip/Event Assessment 1 were completed by CROPP travellers - with a strong sense that the trips were very beneficial to the travellers, but also that the impact of EURALO's involvement and profile at EuroDIG was greatly enhanced. The ICANN Budget showed amendments to the CROPP now becoming a regular program thus losing the "pilot" part resulting in CROP.
The EURALO Outreach Strategic Plan for FY18 was approved by Regional VP Jean-Jacques Sahel. The plan aims to focus on more European events, including the Global Internet Governance Forum (IGF) taking place in Geneva in December 2017.
There was no August EURALO call due to the traditional summer break in Europe.
The EURALO Outreach Strategic Plan was completed and filed in late August.
Progress was made to sign a MoU with RIPE. Discussions were undertaken on the mailing list and on the monthly call on whether to include additional language. Decision was made to send the draft to RIPE for review.
Statements on Human Rights & WHOIS were filed successfully. The EURALO Task Force on At-Large Structure (ALS) engagement is now monitoring future opportunities to use the EURALO ALS Expertise Table for future topics.
The EURALO By-Laws Task force continued its work with 2 more calls in June, but cancelling its July call due to the Summer recess.
Work already started on devising the EURALO CROP FY18 Strategy, taking the Reference FY17 Strategy as a reference starting point. Concern was emitted about the next EuroDIG and SEEDIG taking place in Tbilisi, Georgia, outside the EURALO region. Wolf Ludwig, EURALO Secretary opened discussions with Jean-Jacques Sahel, VP for Western Europe, regarding this topic.
Discussion on EURALO Quorum in its bylaws continued on the EURALO BY- LAWS Table of proposed Quorum .
The EURALO Chair, Olivier Crépin-Leblond, informed the EURALO Board and members that advanced discussions were underway to sign a Memorandum of Understanding for collaboration between EURALO And RIPE.
EURALO CROPP attendees attended EuroDIG17 in Tallinn. Trip reports were expected from all travellers.
Direct contact of the EURALO ALSes listed in the EURALO ALS Expertise Table yielded two Statements:
- At-Large Workspace: Draft Framework of Interpretation for Human Rights (pen held by Bastiaan Goslings)
- At-Large Workspace: Revised ICANN Procedure for Handling WHOIS Conflicts with Privacy Law: Process and Next Steps (pen held by Christopher Wilkinson)
The experiment was a success with 3 out of 3 ALSes contributing on the Statement on Human Rights and 8 out of 11 ALSes contributing on the topic of WHOIS conflicts. Both Statements were ratified by the ALAC and filed in the appropriate public consultation.
The EURALO Bylaws Task Force discussed quorum, through a EURALO BY- LAWS Table of proposed Quorum . Discussions faced difficulty due to no complete consensus on the quorum levels.
Dev Anand Teelucksingh told EURALO members about the Community Onboarding Project .
EURALO filed an IGF workshop proposal for: Session Title: Reinforcing the role of end-users in defending the Public Interest. Full details of this proposal and other proposals are found on: At-Large 2017 IGF Workshop Proposal Workspace
Christopher Wilkinson explained to EURALO members, the WHOIS issue in context of the implementation of the EU General Data Protection Regulation (GDPR ) and taking into account the Updated ICANN Procedure for Handling WHOIS Conflicts with Privacy Laws .
The process for the 2017 EURALO Regional Selections was launched. This is an involved process that needs to be started early, in order to offer a fair and open process for all EURALO leadership positions. These positions need to be filled prior to June 2017, for an actual seating at the ICANN AGM in October 2017 at ICANN60 in Abu Dhabi. The reason for an early selection is due to the ICANN Nominating Committee (NomCom) making its decision on appointments at the end of June 2017 (ICANN59): the NomCom has a duty to balance stakeholders (geographic, gender, skills) on the committees it appoints people to, thus a full line-up of EURALO appointments needs to be complete by then.
It was decided to test the drafting of two Statements by directly soliciting At-Large Structures, based on the EURALO ALS Expertise Table drawn up by the EURALO Task Force on At-Large Structure (ALS) engagement in order to draft and send the following statements : 1) Revised ICANN Procedure for Handling WHOIS Conflicts with Privacy Law:Process and 2) Next Steps and Draft Framework of Interpretation for Human Rights. Relevant ALSes were identified in the ALS expertise table, asking if they are willing to comment on those statements.
- 2017-04-07 EURALO Board Special Purpose Call: CROPP Discussion and Selection - to put together CROPP requests and select travellers for these CROPP requests to EuroDIG17
- Andrei Kolesnikov
- Rim Hayat
- Annette Mühlberg
- Gleb Pyzhov
- Matthias Hudobnik
- Clément Genty (back-up)
- (as seen on CROPP request: EURALO Trip Proposal 1 )
During its monthly call, members were updated that work on the TaskForce on ALS engagement continued, with a table of competencies being finalised.
In particular, the EURALO Bylaws TaskForce focussed on adherence to Swiss Law for the form of the Bylaws, and its more intricate details.
EURALO Contributed extensively to the RALO Statement on At-Large Review.
In addition to the EURALO F2F General Assembly ( EURALO Activities at ICANN 58 Copenhagen, Denmark ) the EURALO Board also held a special purpose call:
- 2017-03-31 EURALO Board Teleconference Call - to finalise the EURALO CROPP strategy for this year: due to lack of time, it was decided that all 5 travellers would go to EuroDIG in Tallinn, Estonia.
The discussion in the F2F General Assembly included current EURALO Hot Topics; an update on all EURALO TaskForces; a discussion with Guest speaker Jean-Jacques Sahel, VP Stakeholder Engagement Europe and Michael Yakushev VP Eastern Europe, Russia & Central Asia, GSE - Russia CIS focussing on the EURALO Outreach Strategy; and most importantly, a Discussion and adoption of the EURALO Annual Report 2016 - 2017
Bastiaan Goslings was selected to be the next ALAC member to replace Veronica Cretu. It si worth noting that EURALO held a 2017-02-08 Meet the candidates – EURALO Replacement ALAC member call which was found to be very helpful in selecting a candidate. Thanks went to Oksana Prykhodko for being an excellent contender in the selection.
Many EURALO participants worked to provide feedback on the At-Large Review: Draft Report - especially contributing to the At-Large Workspace: At-Large Community Response to the At-Large Review Draft Report ALSes were sollicited as well to provide responses to the Review, from an ALS prespective.
Preparations were underway for the EURALO Activities at ICANN 58 Copenhagen, Denmark.
The TaskForce on ALS Engagement analysed all responses received from ALSes and prepared a EURALO ALS Expertise Table which will be used in the future to target specific ALSes when needing to respond to public consultations. Yrjö Länsipuro, Chair of this TaskForce, to send the EURALO ALSes Subject matter Expertise Table in google doc format to all EURALO ALses and ask them to include their names in the table next to topics that they are interested in.
The TaskForce on EURALO Bylaws proceeded with renewed work by restarting its operations, as led by Wolf Ludwig, Erich Schweighofer and Florian Hule. That progress could be tracked regularly by going on the TaskForce's homepage on: Task Force on review and revision of the EURALO By-Laws
Preparations were underway to put together a joint NCUC-EURALO Capacity Building and Outreach Session at ICANN Copenhagen.
Newly selected EURALO ALAC member, Veronica Cretu, has stood down and a new process needed to be started to select a replacement. See: EURALO Extraordinary Selection of ALAC Member 2017 Workspace.
EURALO Board member Jordi Iparraguirre has stood down and a new process needed to be started to selected a replacement. See: EURALO Board member (replacement) Election 2016-2017. 24 hr consensus call and if no objection Olawale Bakare will be declared a winner in the EURALO Board Election in replacement of Jordi.
Erich Schweighofer and Christopher Wilkinson provided the EURALO monthly call with a discussion of WS2 SubGroup Topics
EURALO discusses preparations for its General Assembly (GA) in Copenhagen.