LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
   
   1. Referred to RALOs and Secretariats
2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO teleconferences for this to happen. But the question may be a little unclear.
3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
   
   1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
   2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.
5. Future ALAC Statements, which are lengthy, are to include an executive summary.
6. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
7. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
   
   1. Wiki pages:At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

1. Board Consultations - in progress
   1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
   2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
   3. At Large Improvements - in progress 
      1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
         1. Include metrics regarding how much policy work ALAC does
         2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)

OPEN ACTION ITEMS

•  

  Gisella Gruber, Terri Agnew and/or Nathalie Peregrine to monitor the use of additional languages over the course of a few months, as ALAC, APRALO, and LACRALO calls will be offered additional language interpretation by the Language Services.

•  New gTLDs WG to identify a new Chair; Heidi Ullrich to work with Alan Greenberg to understand the proper procedure 
•  Alan Greenberg to review the cleaned-up At-Large mailing list database and let Ariel know which mailing lists should retire 
•  

  Alan Greenberg to solicit ALT opinion on what lists to send the call for volunteer message with regard to revitalizing At-Large working groups 

•  

  Gisella Gruber and Alan Greenberg to look into possibility of scheduling a short teleconference for the ALT right before ICANN56, in replacement of an ALT F2F meeting before the 1st day of an ICANN meeting 

•  

  ALT to consult with Rinalia Abdul Rahim with regard to which Board member to invite to ALAC policy discussions in ICANN56 

•  

  Alan Greenberg, Tijani Ben Jemaa, Cheryl Langdon-Orr, and Heidi Ullrich to put together a timeline for selecting the Board Director 

•  

  At-Large Review Working Party to work with Larisa Gurnick and At-Large staff to schedule interviews for the external examiner at ICANN56

•  Staff to check with IT with regard to the redirect of links in emails and agendas 
•  

  Holly Raiche to draft a response to https://community.icann.org/x/wQmOAw  

•  To respond to https://community.icann.org/x/kAuOAw, Ariel Liang to curate an initial list of ALAC Statement titles/links that are even remotely related to new TLDs; Ariel Liang to share the list with Alan Greenberg, Cheryl Langdon-Orr and Olivier Crepin-Leblond, as well as the At-Large new gTLDs WG when ready for public distribution. 
•  

  Olivier Crepin-Leblond to put together an one-pager with regard to the conflict of interests of ICANN sponsoring the GDD Summit 

•  

  Heidi Ullrich/ Gisella Gruber to liaise with Dev and identify/organize specific At-Large members leading policy session topics as well as the format of the session.

•  

  Alan Greenberg to follow up with Roberto Gaetano about the ALAC Advice on Registrar Data Retention Request 

•  

  Heidi Ullrich to organize a pre ICANN56 webinar on policy topics to be discussed during the Meeting 

•  

  Heidi Ullrich and Ariel Liang to speak with Alan Greenberg about policy topic briefing one-pager (to be produced after the pre ICANN56 webinar?) 

RECENTLY CLOSED ACTION ITEMS

•  

  Gisella Gruber to schedule an 1-1.5 hr ALT meeting in late June (before people leave for ICANN56) 

•  

  Leon Sanchez and Tijani Ben Jemaa to prepare draft policy topics for the ALAC Meetings by Friday, 3 June

•  

  Alan Greenberg to send a message to the ALT (then the ALAC) with regard to organizing a selection committee, similar to the archived selection committee (https://community.icann.org/x/QpDhAg), consist of the ALT + one person selected by each RALO. This committee will make decision for ALAC appointment (e.g. Liaisons) and other less usual situations. 

•  

  Heidi Ullrich to send an email to the ALT or ALAC about upcoming travel dates of Alan and ICANN At-Large Staff
  

NEWLY ASSIGNED ACTION ITEMS 

•  Heidi Ullrich / Alan Greenberg to include the following public comment proceedings in the policy discussions in ICANN56: 

• Draft Restated Articles of Incorporation
• Draft Root Zone Evolution Review Committee (RZERC) Charter
• Proposed Amendments to Base New gTLD Registry Agreement
• Reference Label Generation Rulesets (LGRs) for the Second Level
• ICANN Fellowship Program Application Process Review
  

•  Heidi Ullrich to note the changes in the ICANN56 At-Large session agendas based on the discussion in today's ALT call
•  Heidi Ullrich / Maureen Hilyard / Alan Greenberg to finalize the document about Working Group activity status and send to the ALT for review prior to the Wed 29 June At-Large Leadership Work Session (09:15-10:30) 
•  Heidi Ullrich / Alan Greenberg to adjust the At-Large Leadership Working Session (Wed 29 June 15:15-16:45) to avoid conflict with the cross community session on geographic regions 
•  Heidi Ullrich / Alan Greenberg to add 30 min for membership issue discussion that Tijani mentioned (dual ALS membership, individual membership) in one of the At-Large leadership working sessions 
•  

  Ariel Liang / Alan Greenberg to send a message to the ALAC work list to solicit input on what topics in CCWG-WS2 that people would like to be involved in and what sub groups that they would like to join (can sign up as participant or observer); Ariel Liang to follow up with Leon Sanchez about the google spreadsheet that lists the topics; the message should include remote participation info for the CCWG F2F meeting in Helsinki to encourage members to attend