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Members:  Avri Doria, Cheryl Langdon-Orr, Eduardo Diaz, Elise Lindeberg, Greg Shatan, Jonathan Robinson, Lise Fuhr, Paul Kane, Seun Ojediji, Wanawit Ahkuputra   (10)

Participants:  Alan Greenberg, Alissa Cooper, Allan MacGillivray, Chuck Gomes, Gary Hunt, Greg DiBiase, Harold Arcos, Jorge Cancio, Manal Ismail, Mark Carvell, Martin Boyle, Rudi Vansnick, Sabine Meyer, Wale Bakare   (14)

Staff:  Alain Durand, David Conrad, Grace Abuhamad, Marika Konings, Trang Nguyen, Brenda Brewer, Yuko Green

Apologies:  Olivier Crepin-LeBlond

 

**Please let Brenda know if your name has been left off the list (attendees or apologies).**

Agenda

1. Opening Remarks

    • Letter to Chartering Organizations 
    • Engagement with other operational communities

2. Implementation 

    • Update from ICANN Staff
    • DT-IPR (IANA IPR)
    • DT-O (Budget)
    • DT-A (SLEs)

3. Bylaws

    • Review of initial table prepared by staff
    • Confirm instruction to Sidley on simplifying Bylaws

4. CCWG &ICG

    • Update from Chairs' Coordination Call
    • Confirm process for sign-off on dependencies
    • Confirm instruction to Sidley on dependencies

5. AOB

6. Closing Remarks

Notes

 Opening Remarks

  • Transition Program Facilitation Meeting (1 Dec). All meetings are archived here: https://www.icann.org/resources/pages/transition-facilitation-2015-09-23-en. The main interest was the CCWG's document coming out for public comment and whether its Chartering 
    Organizations could approve. A question was also raised regarding the names SLEs. 
  • Operational communities met to discuss IANA IPR. There is some pressure on CWG to produce output as soon as 
    possible, while noting that the CWG needs to complete its work in order for a joint solution to be discussed. 
  • On letter to Chartering Organizations from CWG, no response was expected. ALAC reviewed the letter and 
    agreed to an extension of the Charter for implementation. ccNSO needs to further discuss. GNSO has not formally 
    settled on this issue yet. The GAC will provide more clarity shortly (current have some questions on CWG role towards 
    ICG when it comes to implementation). 
  • Next call will be on Tuesday 15 December at 16:00 UTC. 

Implementation  

Update from ICANN Staff (link to slides: https://community.icann.org/x/msBYAw)

  • Helpful feedback received last week from CWG. Any additional feedback is welcome. 
  • ICANN Bylaws are targeted for drafting completion 4 weeks after proposal submission to NTIA. Project is on track. 
  • Names SLEs: information (if usable) could be presented as soon as February. Project is on track. 
  • IANA IPR project is not started. 
  • RZMS Standing Committee project is not started. 
  • IANA Operation Escalation Mechanisms project is not started. 
  • The PTI project depends on how much NTIA can authorize prior to approval of the proposals. Timelines may shift
  • PTI Budget planning for FY17 is on track
  • ICANN has been working closely with RIRs to finalize their SLAs. For the IAB/IETF MoU, the parties are doing a 
    final set of updates since the document was originally drafted in March.
  • IFR will be incorporated into the ICANN Bylaws. Its operationalization would be slated for post-transition since the first review is not expected to take place until 2 years after the transition.  
  • On the CSC timing, this is staggered to ensure that not al of the projects are running at once. 

Action: Trang to provide response to Greg on PTI legal status. Greg's assumption is that "ICANN Incorporates subsidiary" is not completely 
accurate since PTI is not designed legally as a subsidiary, but an affiliate. Possible change to the implementation plan to say "ICANN forms PTI affiliate"

Action: Trang to review the timeline for PTI Part 1 slide (slide 9). Trang to include a line item for PTI Articles of Incorporation 
and Bylaws. Trang to provide answer about whether ICANN would be willing to take on drafting for CWG by early February. 

Action: Trang to communicate plan for IFR somewhere in the slide deck (so that it is not perceived as missed).  

Action: Client Committee to review plan for PTI implementation on next call. Unless serious objection from Sidley, the project 
will proceed as planned by  ICANN. i.e. where ICANN will draft the Articles & Bylaws for review by the CWG with the assistance of Sidley.

DT-IPR (IANA IPR)

Action: IPR Document due to CWG on Friday 11 December. 

DT-O (PTI Budget)

  • In last CWG call, Xavier gave a presentation on the approach being proposed by ICANN on developing a budget for IANA/PTI. 
  • A key target date is 15 January. for this date, staff would like to have all the details to work on the budget. 5 March 
    will be the start of the public comment on the IANA/PTI budget. 
  • DT-O members all support the approach suggested by ICANN. 
  • Three questions to the CWG: 1) Do you see any problems with this approach? 2) Are there any operational areas 
    for which you think more than minimal changes might be in order? 3) Do you have any suggestions for improvement?

DT-A (SLEs)

No update

Bylaws

  • Sidley supplied a draft set of Bylaws on 7 November
  • We went through the slides at the last CWG meeting. The group agreed to have Sidley work on a simplified version 
    of the Bylaws. At the same time, the group was going to go through the questions from Sidley and provide responses. 
  • Staff prepared a framework for the  work on responses to Sidley, but the questions might not all be needed at this 
    time, if Sidley were to redraft the Bylaws. 

Action: Client Committee to instruct Sidley to produce a simplified version of the Bylaws. 

Action: Grace to share the framework with the CWG after the call. Include a covering note to indicate that this work is on hold 
pending the Client Committee assignment to Sidley. 

CCWG & ICG

  • Chairs' coordination call has been postponed until tomorrow. 
  • Sidley will help track dependencies. 

Action: Client Committee to instruct Sidley to assist with dependency tracking for the CCWG proposal. 

AOB

None

Closing Remarks

See you next on Tuesday 15 December at 16:00 UTC

Action Items

Action: Trang to provide response to Greg on PTI legal status. Greg's assumption is that "ICANN Incorporates subsidiary" is not completely 
accurate since PTI is not designed legally as a subsidiary, but an affiliate. Possible change to the implementation plan to say "ICANN forms PTI affiliate"

Action: Trang to review the timeline for PTI Part 1 slide (slide 9). Trang to include a line item for PTI Articles of Incorporation 
and Bylaws. Trang to provide answer about whether ICANN would be willing to take on drafting for CWG by early February. 

Action: Trang to communicate plan for IFR somewhere in the slide deck (so that it is not perceived as missed).  

Action: Client Committee to review plan for PTI implementation on next call. Unless serious objection from Sidley, the project 
will proceed as planned by  ICANN. i.e. where ICANN will draft the Articles & Bylaws for review by the CWG with the assistance of Sidley.

Action: IPR Document due to CWG on Friday 11 December. 

Action: Client Committee to instruct Sidley to produce a simplified version of the Bylaws. 

Action: Grace to share the framework with the CWG after the call. Include a covering note to indicate that this work is on hold 
pending the Client Committee assignment to Sidley. 

Action: Client Committee to instruct Sidley to assist with dependency tracking for the CCWG proposal. 

Documents

Transcript

Recordings

Adobe Connect recording is available here:  https://icann.adobeconnect.com/p4te4i4bxv3/

MP3 recording is available here:  

Chat Transcript

  Brenda Brewer: (12/3/2015 07:49) Welcome all to CWG Stewardship Meeting #72 on 3 December 2015 @ 14:00 UTC.

  Jonathan Robinson: (07:58) Hello all. Welcome on behalf of the co-chairs; Lise Fuhr & myself.

  Sabine Meyer (GAC - Germany): (07:58) Hello everyone!

  Gary Hunt - UK Government: (07:59) Good afternoon from London

  Paul Kane: (07:59) And Bath!1

  Chuck Gomes (RySG): (07:59) Hello from California.

  Elise Lindeberg, GAC Norway: (07:59) hi from Lillesand, Norway

  Lise Fuhr: (08:00) Hello from rainy Copenhagen

  Sabine Meyer (GAC - Germany): (08:00) Bonn is exceptionally sunny today, with an emphasis on "exceptional" :)

  Greg Shatan: (08:00) Hello, all, from sunny New York City...

  Martin Boyle, Nominet: (08:01) and from a grey-ish Oxford

  Alan Greenberg: (08:01) And rainy Montreal

  Jonathan Robinson: (08:01) We will commence very shortly

  Gary Hunt - UK Government: (08:01) Overcast in London I am afraid!

  Chuck Gomes (RySG): (08:03) Still dark in California.  Slight chance of much needed rain today.

  Alan Greenberg: (08:04) Chuck, after 4 days of it, you can gladly have ours - if that were possible...

  Harold Arcos: (08:04) Hi all

  Eduardo Diaz: (08:04) Sunny and breezy in  Puerto Rico

  Grace Abuhamad: (08:05) All the TPFM call archives are posted here ;https://www.icann.org/resources/pages/transition-facilitation-2015-09-23-en

  Rudi Vansnick [NPOC]: (08:13) sorry for being late

  Elise Lindeberg, GAC Norway: (08:14) we have some question from the GAC leadership on CWG role towards ICG role when it comes to implementation, - but nothin to indicate that GAC is against CWG following up on implemenatation. I will seek some more clarety from the GAC shortley

  Jonathan Robinson: (08:14) @Elise L. Thank-you

  Jonathan Robinson: (08:18) Bylaws are very clearly on the critical path. We are responsible for those bylaws pertaining to the work of this group. We will come to this in section 3 of today's agenda.

  Gary Hunt - UK Government: (08:18) Grateful if the slides can be made available for download?

  Grace Abuhamad: (08:19) Yes, they will be posted on the Wiki shortly and I'll post the link in chat.

  Gary Hunt - UK Government: (08:19) Many thanks Grace! :)

  Grace Abuhamad: (08:20) Here you go! https://community.icann.org/x/msBYAw

  Gary Hunt - UK Government: (08:22) Excellent!

  Greg Shatan: (08:37) We definitely need a line item for Articles and Bylaws.  And we need an agreed-upon process to draft and revise them.

  Paul Kane: (08:38) Sidley should draft/review ICANN's draft

  Jonathan Robinson: (08:39) @Paul. THank-you. Do others feels strongly that PTI Articles & Bylaws need to be drafted OR reviewed by Sidlet

  Chuck Gomes (RySG): (08:39) Thanks Trang.

  Trang Nguyen: (08:40) Thanks, Chuck.

  Greg Shatan: (08:43) Most of the steps in incorporating a non-profit corp are administrative.  A few are not --  preparing the Articles and Bylaws and identifying the Board of Directors.

  Jonathan Robinson: (08:47) @Paul / Trang. Could we work with less than 6 monts data?

  Trang Nguyen: (08:47) @Jonathan: From ICANN's perspective, we think so.

  Paul Kane: (08:50) I think we are relaxed but we need to make sure there is a proven SLE so it is fair to both the community and also PTI operator

  Elise Lindeberg, GAC Norway: (08:51) Greg - agree

  Paul Kane: (08:52) the agreed SLE must be in place at (or before) the date of Transition and I am grateful to Trang for confirming this cast-iron undertaking on the call today.  Thanks Trang.

  Greg Shatan: (08:52) May I suggest IOT-PTI?

  Greg Shatan: (08:52) We've gone legal....

  Sabine Meyer (GAC - Germany): (08:52) Better than going illegal, I suppose?

  Greg Shatan: (08:53) How about going rogue? (or as some would have it, "rouge"....)

  Elise Lindeberg, GAC Norway: (08:53) Yes, I think Sidley can get this task  - CWG will look at it after they have done some work

  Sabine Meyer (GAC - Germany): (08:54) Greg, allons-y!

  Avri Doria (ncsg): (08:55) agree it is a good thing for Sidley to work on.

  Sabine Meyer (GAC - Germany): (08:55) (Yes, I can do Old Who as well.)

  Sabine Meyer (GAC - Germany): (08:55) Or not.

  Lise Fuhr: (08:58) Thank you Trang

  Grace Abuhamad: (08:59) the DT-IPR document is available here: https://docs.google.com/document/d/1ZGSlKj-JSXe4T0wWv-hN6srDVOwhRJvQZzRpkGAAPk8/edit?usp=sharing

  Avri Doria (ncsg): (09:07) I thought that the IETF trust decided that there were to be no modifications to the trust.

  Avri Doria (ncsg): (09:08) thanks

  David Conrad: (09:11) the root servers do not use internic.net

  David Conrad: (09:13) the hints are available on internic.net but the primary site for the root hints is iana.org (but it is only for archival publication, it isn't operational)

  Paul Kane: (09:13) Thanks David

  Alan Greenberg: (09:17) My point in realtion to the NTIA is that the IP and domain name IS references as an unresolved problem in the ICG proposal and we do not know whether the NTIA will consider this critical or not.

  Jonathan Robinson: (09:17) AFAIK. NTIA will view this (correctly) as an implementation detail

  Chuck Gomes (RySG): (09:19) I suggest that we let the IPR DT do its work and spend less time on our CWG calls on this issue until they produce their recommendations.

  Grace Abuhamad: (09:24) I uploaded the slides from last week so that you can take a look. They are unsynced.

  Paul Kane: (09:25) @Chuck - I don't have any comment on ICANN's budget yet thank you for your hard work in this area.

  Lise Fuhr: (09:30) @Chuck I agree

  Lise Fuhr: (09:31) @Chuck thank you

  Eduardo Diaz (ALAC): (09:31) Thanks Chuck

  Rudi Vansnick [NPOC]: (09:31) sorry need to go, many thanks for the tremendous work done

  Grace Abuhamad: (09:37) You are correct Jonathan

  Grace Abuhamad: (09:37) I will share this doument after the call

  Chuck Gomes (RySG): (09:42) Thanks everyone.

  Cheryl Langdon-Orr: (09:42) BYE

  Wale Bakare: (09:42) Bye

  Alan Greenberg: (09:42) Bye

  Trang Nguyen: (09:42) Thanks, everyone. Bye

  Greg Shatan: (09:42)  Bye all!

  Martin Boyle, Nominet: (09:42) good, thanks Jonathan

  Elise Lindeberg, GAC Norway: (09:42) bye

  Martin Boyle, Nominet: (09:42) bye

  Gary Hunt - UK Government: (09:42) Goodbye!

  Avri Doria (ncsg): (09:42) bye

  Lise Fuhr: (09:42) Thank you  all

  Jonathan Robinson: (09:42) Thank you all

  Allan MacGillivray: (09:42) Thanks everyone - bye