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2016 Meeting Schedule Planning

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(INTRO TO BE PROVIDED BY Tanzanica King) 

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Meeting A | 6-Day Format

 Proposed sessions/activities by group for the first meeting in the three-meeting annual cycle (Feb/March Meetings)

Day 1 | SaturdayDay 2 | SundayDay 3 | MondayDay 4 | TuesdayDay 5 | WednesdayDay 6 | Thursday
Board CommitteesBoard CommitteesWelcome CeremonyHigh Interest Topics / GDD TrackHigh Interest Topics / GDD TrackIntra-Community Work & Wrap-Ups
Intra-Community WorkIntra-Community WorkHigh Interest Topics / GDD TrackSO/AC Reports to the CommunitySO/AC Reports to the CommunityPublic Forum 2
OutreachNewcomersPublic Forum 1Intra + Inter - Community WorkIntra + Inter - Community WorkPublic Board Meeting

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Day 1 | Saturday

Board Committees

Intra-Community Work

Outreach 

SO/AC/SG/C

Proposed Activities

ALAC

ALAC Strategy Session (all-day)

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   PDP WG Updates

11.00 – 12.30   PDP WG Updates

14.00 – 15.30   PDP WG Updates

16.00 – 17.30   Prep Sessions / Strategic Planning

IPC

TBD

SSAC

SSAC Admin Committee

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Day 2 | Sunday

Board Committees

Intra-Community Work

Newcomers 

SO/AC/SG/C

Proposed Activities

ALAC

ALAC Strategy Session (all-day)

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   Updates from ICANN Staff

11.00 – 12.30   Meeting with ICANN CEO, Executive Staff

13.00 – 14.00   Meeting with ICANN Board

14.30 – 16.00   Meeting with GAC

16.00 – 18.00   SG/C Meetings

IPC

TBD

SSAC

SSAC Admin Committee

 DNSSEC for Everybody

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Day 3 | Monday

Welcome Ceremony

High Interest Topics / GDD

Public Forum 1 

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

17.00 – 18.30 Joint meeting with ccNSO

IPC

TBD

SSAC

SSAC Chair Participation in topic sessions

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Day 4 | Tuesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work 

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 18.00 SG/C Meetings

IPC

TBD

SSAC

SSAC Private Meetings

SSAC Chair Participation in topic sessions

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Day 5 | Wednesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30 GNSO WG F2F meetings

11.00 – 12.30 GNSO WG F2F meetings

13.00 – 15.00 GNSO Council meeting

15.30 – 17.00 GNSO WG F2F meetings

IPC

TBD

SSAC

DNSSEC Workshop

 SSAC Public Meeting

 SSAC Chair Participation in topic sessions

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Day 6 | Thursday

Intra-Community Work (Wrap-Ups)

Public Forum 2

Public Board Meeting

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

Public Board Meeting

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   CWG/GNSO WG F2F meetings

11.00 – 12.30   GNSO Wrap Up Session

IPC

TBD

SSAC

SSAC Private Meeting

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Meeting B | 4-Day Format

Proposed sessions/activities by group for the second meeting in the three-meeting annual cycle (June Meetings)

Day 1 | MondayDay 2 | TuesdayDay 3 | WednesdayDay 4 | Thursday
OutreachIntra-Community WorkIntra-Community WorkInter-Community Work

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Day 1 | Saturday

OUTREACH*

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.00  Opening Session for all attendees (TBC)

10.00 – 11.30  GNSO Intro Session (Overview of GNSO, GNSO Council, GNSO  Policy Development, policy topics under Consideration Q & A)

11.30 – 13.00   SG/C Intro Sessions (Overview of GNSO Stakeholder Group and Constituencies) [In parallel or sequential or a combination thereof?]

14.00 – 15.30   SG/C Open House sessions (SG/C meetings that can be observed / participated in by newcomers)

16.00 – 17.30   PDP WG Open House Session (PDP WG meeting that can be observed / participated in by newcomers)

IPC

TBD

SSAC

DNSSEC Workshop

 DNSSEC for Everybody

Notes:

  • Outreach activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community.
  • *ICANN to develop a focused plan for Meeting B outreach activities to maximize opportunities.

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Day 2 | Tuesday

Intra-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   GNSO (PDP) WGs Follow Up (see assumptions below)

 11.00 – 12.30   Prep Session (either GNSO as a whole or SG/C break out, or combination thereof)

 14.00 – 18.00   Joint Session with other SO/ACs/Board 

IPC

TBD

SSAC

SSAC Private Meeting

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Day 3 | Wednesday

Intra-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   SG/C Meetings

 11.00 – 12.30   SG/C Meetings

 14.00 – 15.30   PDP WG Meetings

 16.00 – 17.30   PDP WG Meetings 

IPC

TBD

SSAC

SSAC Private Meeting

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Day 4 | Thursday

Inter-Community Work (Cross-Community)

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   (PDP) WG / CWG Meetings

 11.00 – 12.30   (PDP) WG / CWG Meetings

 14.00 – 15.30   GNSO Council Meeting

 16.00 – 17.30   GNSO Council wrap up session

IPC

TBD

SSAC

SSAC Meetings with Community Groups

Notes:

GNSO Assumptions

  • The focus of all meetings is expected to be on policy development – the Council as well as Stakeholder Groups and Constituencies are expected to factor this into their planning and limit any other topics to a minimum taking into account that less time is available compared to the A and C meetings.
  • Further co-ordination and discussions will need to be held in relation to Day 1 especially with regards to how to attract the target audience for this particular aspect of the meeting (for example, co-ordination with members of ICANN’s Global Stakeholder Engagement Team will be essential).
  • GNSO (PDP) WG Status Updates are provided in the form of a webinar for the GNSO Council and GNSO Community leading up to the B meeting. Based on these updates, the GNSO Council decides which efforts require further discussion as part of the GNSO (PDP) WGs Follow Up session which is currently foreseen for Tuesday morning.
  • Preparation for the joint sessions on Tuesday afternoon would be carried out in advance of the B meeting, either as part of a GNSO Council meeting or a separate session so that only limited time is needed on Tuesday (to confirm whether any other topics have come up in the interim period that would need to be added).
  • There will likely be one or more collective sessions such as an opening session for meeting B that will need to be accommodated in the schedule. Further information on these is expected to be available shortly. For now, an opening session on Monday morning has been tentatively included.

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Meeting C | 7-Day Format

Proposed sessions/activities by group for the third meeting in the three-meeting annual cycle (October / November Meetings)

Day 1 | SaturdayDay 2 | SundayDay 3 | MondayDay 4 | TuesdayDay 5 | WednesdayDay 6 | ThursdayDay 7 | Friday
Board CommitteesBoard CommitteesWelcome CeremonyHigh Interest Topics / GDD TrackHigh Interest Topics / GDD TrackInter-Community WorkIntra-Community Work
Intra-Community WorkIntra-Community WorkHigh Interest Topics / GDD TrackSO/AC Reports to the CommunitySO/AC Reports to the CommunityPublic Forum 2Wrap-Ups
Outreach & Capacity BuildingNewcomersPublic Forum 1Inter-Community WorkIntra-Community WorkAnnual General Meeting 

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Day 1 | Saturday

Board Committees

Intra-Community Work

Outreach and Capacity Building

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   PDP WG Updates

 11.00 – 12.30   PDP WG Updates

 14.00 – 15.30   PDP WG Updates

 16.00 – 17.30   Prep Sessions / Strategic Planning

IPC

TBD

SSAC

SSAC Admin Committee

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Day 2 | Sunday

Board Committees

Intra-Community Work

Newcomers 

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   Updates from ICANN Staff

 11.00 – 12.30   Meeting with ICANN CEO, Executive Staff

 13.00 – 14.00   Meeting with ICANN Board

 14.30 – 16.00   Meeting with GAC

 16.00 – 18.00   SG/C Meetings

IPC

TBD

SSAC

SSAC Admin Committee

DNSSEC for Everybody

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Day 3 | Monday

Welcome Ceremony

High Interest Topics / GDD

Public Forum 1

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

17.00 – 18.30 Joint meeting with ccNSO

IPC

TBD

SSAC

SSAC Chair Participation in topic sessions

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Day 4 | Tuesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 18.00 SG/C Meetings

IPC

TBD

SSAC

DNSSEC Workshop

 SSAC Chair Participation in topic sessions

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Day 5 | Wednesday

High Interest Topics / GDD

SO / AC Reports to the Community

Intra + Inter-Community Work

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30 GNSO WG F2F meetings

 11.00 – 12.30 GNSO WG F2F meetings

 13.00 – 15.30 GNSO Council meeting and Administrative Meeting

 16.00 – 17.30 GNSO WG F2F meetings

IPC

TBD

SSAC

SSAC Private Meeting

 SSAC Public Meeting

 SSAC Chair Participation in topic sessions

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Day 6 | Thursday

Inter-Community Work

Public Forum 2

Annual General Meeting

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

Annual General Meeting

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 10.30   CWG/GNSO WG F2F meetings

 11.00 – 12.30   GNSO Wrap Up Session

IPC

TBD

SSAC

SSAC Private Meeting

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Day 7 | Friday

Intra-Community Work (Wraps-Ups) 

SO/AC/SG/C

Proposed Activities

ALAC

TBD

BOARD

TBD

CCNSO

TBD

GAC

TBD

GNSO

09.00 – 18.00 GNSO Council Development Session

IPC

TBD

SSAC

SSAC Private Meetings