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Item remains on the Council agenda Item is to be completed but off the Council agendaItem completed


Entry Date (E)


Target Date (T)

Action Item

Responsible Council Member


Responsible Staff member


Additional Notes

GNSO Council Public Comment to the Operating Standards for ICANN’s Specific Reviews

GNSO Prioritization







Team of Councilors to revise and submit GNSO Council public comments to the Operating Standards for ICANN’s Specific Reviews based on discussions during the Council Meeting. 

Update on potential FY19 GNSO Additional Budget Requests



  •  Team of Councilors to revise and submit Additional Budget Requests based on discussions during the Council Meeting and GNSO Council Strategic Planning sessions. 
Marika Konings

ICANN Org paper on suggested incremental changes to the ICANN meeting strategy



 Councilors to consider preparing response to the ICANN org paper once it is published for public comment. Donna, Michele, and Carlos volunteered so far and will prepare a draft for Council consideration once the public comment period has opened (Donna to take the lead).
Donna Austin

Standing Committee on ICANN Budget and Operations 


Open items to move to project list


  •  Staff to issue call for volunteers (Council members only) to identify its own plan of work and expected activities and share that with the Council. Staff to check ccNSO SOP work plan / charter as it may serve as a model. Volunteers to date: Wolf-Ulrich Knoben.
  •  ICANN staff to send message to Council list to determine if there are additional volunteers for preparing a response to either or both of the public comments. Volunteers also tasked to review the proposed charter for the Standing Committee so it can be formally considered for adoption at the upcoming Council meeting. Volunteers to date: Michele Neylon, Philippe Fouquart, Martin Silva Valent.
  •  Volunteers to circulate proposed response to open public comments re. PTI Budget and ICANN Reserve Fund to the Council list for review / non-objection
  •  Heather Forrest and ICANN Staff to attempt to re-draft possible public comment response regarding the Reserve Fund, to show Council’s awareness of the issue and to highlight comments from specific Stakeholder Groups and Constituencies.
  •  Council members to consider re-draft and indicate possible objections within the timeframe provided (less than 24 hours to meet the deadline)
  •  GNSO Secretariat to launch a call for volunteers per the membership criteria outlined in the Standing Committee on Budget and Operations (SCBO) Charter.
  •  SCBO to carry out the review and comment formulation for the ICANN FY19 Draft Budget planning cycle and submit its proposed recommendations to the GNSO Council, allowing sufficient time for considertation prior to the public comment deadline.
 SCBO, subsequent to completing the above action item, to report back to the GNSO Council with its assessment of whether the charter provides sufficient guidance and flexibility to carry out its work, and/or whether any modifications should be considered.

Heather Forrest

Marika Konings Berry Cobb Nathalie Peregrine

Updated draft call for volunteers and charter circulated to Council for review / discussion during 1/11 meetingDrafting Team on charter related to the next steps for the ICANN Procedure of Handling Whois conflicts with Privacy
  • Keith Drazek to encourage councilors to share the survey feedback received from their groups on the Council mailing list (missing IPC and ISPCP)
  •  GNSO Council, in collaboration with GNSO Support Staff, to develop a framework of prioritization for upcoming GNSO policy work based on the input received from GNSO Councilors and their respective stakeholder groups/constituencies and input from the broader ICANN community/ICANN Board.
  •  GNSO Support Staff to research and incorporate the deliberation on the Internationalized Registration Data
  (IRD) issue in the prioritization list, as appropriate.  
  •  GNSO Councilors to continue consulting with their respective groups in preparation for further Council discussion and/or decision during the March 2020 Council meeting.

PDP3.0 Final Report



  •  GNSO Support Staff to work with the GNSO Council leadership on the deployment of improvements based on the effective time frame proposed by the PDP 3.0 Small Team.
  •  GNSO Council to carry out the other future action items in the “resolved” clauses at appropriate time, as directed in the motion.

Managing IDN Variants TLDs



  •  Staff to develop options paper to support small group efforts
  •  GNSO Chair to send message to Council list to expand volunteer pool expertise beyond Council. Small team to consider and propose scope of holistic IDN review, prior to outreach with ccNSO. (Volunteers: Rubens Kuhl, Maxim Alzoba, Philippe Fouquart, Edmon Chung, Michele Neylon) (Small team believes it has requisite expertise and adequate volunteers)
  •  GNSO Chair to email Katrina Sataki to inform her of immediate next steps and willingness determine the best coordination method between the GNSO and ccNSO.
  •  Once GNSO small team is able to gain an understanding of the scope of effort and potential vehicle for resolution, ICANN staff to schedule call to identify structure for coordination between the GNSO and ccNSO. GNSO and ccNSO to identify where coordination is and is NOT needed. 
  •  ICANN staff to reach out to Maarten Simon and Philippe Fouquart to determine if they are willing to lead action items above. (Both Maarten and Philippe are members of the scoping team)
  •  ICANN staff to investigate format for JIG and see if it may be fit for purpose. (Upon review, this letter concerning the closure of the JIG was found. It will be discussed by the Council small team.)
  •  ICANN Staff to ensure that GNSO liaison(s) are assigned to the IDN ccPDP, when the ccNSO initiates that effort
  •  ICANN Staff to investigate who (e.g., Council liaison, other)
  •  Council leadership to support coordination between SubPro leadership and ccNSO to discuss string similarity.
  •  GNSO Councilors to review the IDN Scoping team Recommendation Report by the March 2020 Council meeting; Keith to send a reminder to the Council list.
  •  GNSO Council to use the revised charter template and other related PDP 3.0 work products to develop a draft charter for a future PDP/EPDP for the IDN policy effort, consider potential overlap of IDN PDP with other GNSO PDPs
, and report to the GNSO Council on whether these PDP 3.0 work products help achieve the intended outcomes.

Steve Chan Ariel Liang

Regarding the JIG format, the small team is not ready to look at that yet. but it's on their radar.

Evolution of the Multi stakeholder Model of Governance



  •  GNSO Council, after having considered the 1 August letter from Akram Atallah and receiving a brief update from GDD on its 24 August Council meeting, should determine next steps for reviewing the Whois Procedure.
 Drafting team members to share draft charter and identified questions in charter with respective SG/Cs for feedback, following which the drafting team will review this input and finalize the charter for GNSO Council consideration.

Michele Neylon Paul McGrady k drazek Stephanie Perrin Pam Little

Marika Konings Nathalie Peregrine

Second Security, Stability, and Resiliency (SSR2) Review Team  




  •  Council leadership to determine what impact suspensions should have on upcoming meetings on Friday, 3 November 
  •  Council leadership to share latest draft as well as final version of SO/AC letter to the ICANN Board 
 Heather Forrestto follow up with SO/AC leadership about next steps for SSR2-RT.
  •  ICANN Staff to circulate call for volunteers to establish group of Councilors to review SSR2-RT scoping information and skills matrix and prepare a draft response for Council consideration. Susan Kawaguchi and Carlos Raúl Gutiérrez have volunteered to date.
  •  Council leadership to explore options for discussing challenges within the SSR2-RT with the GNSO appointed members of that review team (i.e., Denise Michel, James Gannon, and Norm Ritchie).
  •  The Standing Selection Committee, as requested by the GNSO Council, is to review the 3 remaining GNSO SSR2 candidates against the skills matrix developed by SSR2 RT members following ICANN60, and to provide their findings to the GNSO Council 
 Council Leadership and Team of Councilors to revise letter based on discussions during the Council Meeting and distribute to SO/AC leaders.

Heather Forrest

Marika Konings

Review of all Rights Protection Mechanisms in all gTLDs data request


  •  Staff to investigate the anticipated timing, funding and expected deliverables for the Evolution of the Multi stakeholder Model of Governance project. 
  •  ICANN staff to invite Brian Cute to a future Council meeting
  •  Rafik Dammak to invite Brian Cute to future PDP 3.0 meeting to make sure to not create overlapping work on the Evolution of the MSM
  •  PDP3.0 small team to draft response to Public Comment and submit to Council for review.  Consider inviting Brian once the Public Comment closes.
  •  GNSO Council to organize a community sharing session about PDP 3.0 implementation work that aligns with the MSM evolution project before or during ICANN68 (specific timing/format TBD)  

EPDP 2 team request for input on data accuracy



  •  Keith Drazek to send an email to the GNSO Council mailing list regarding the possible next steps regarding the data accuracy issue, with the aim to provide a response to the EPDP Team by Friday, 13 March

New gTLD Subsequent Procedures PDP Project Change Request



  •  GNSO Council to provide feedback with regard to the SubPro PCR on list for one week (till 27 February 2020), which should help inform the GNSO Council decision on whether to approve the PCR. Keith to send a reminder on the Council list.

Review of All Rights Protection Mechanisms in All gTLDs PDP Project Change Request



  •  GNSO Council to provide feedback with regard to the RPM PCR on list for one week (till 27 February 2020), which should help inform the GNSO Council decision on whether to approve the PCR. Keith to send a reminder on the Council list.




  •  Councilors who were unable to attend the pre ICANN67 GNSO Policy Update webinar to listen to the recording of the session prior to the week of ICANN67 (week of 9 March). Keith to send a reminder to the Council list.
k drazek

Draft FY21-25 Operating & Financial Plan and Draft FY21 Operating Plan & Budget



  •  GNSO Council, especially the Councilors involved in the PDP 3.0 small team, to review the draft and provide input for the PDP 3.0 related comments no later than 21 February 2020 at 23:59 UTC.

2020 Strategic Planning Session (SPS) Action Items


Phil Corwin Heather Forrest

Mary Wong Julie Hedlund Ariel Liang

GNSO members for the ICANN Accountability and Transparency (ATRT3) Review Team

GNSO Secretariat to communicate resolved #1 (“The GNSO Council nominates, ranked in order: Brian Cute (RySG), Wolfgang Kleinwächter (NCSG), Stéphane Van Gelder (RySG) as its primary three candidates for the ATRT3. Furthermore, the GNSO nominates, in ranked order: Tatiana Tropina (NCSG), Michael Karanicolas (NCSG), Adetola Sogbesan (BC), Erica Varlese (RySG) to be considered for inclusion in the ATRT3 by the SO-AC Chairs should additional places be available that need to be filled.”) to the staff supporting the ATRT3.
  •  GNSO Secretariat to inform the endorsed candidates that the GNSO Council expects that if selected for the ATRT3, the applicant will represent the views of the entire GNSO community in their work on the ATRT3, and provide regular feedback as a group on the discussions taking place in the ATRT3, as well as the positions being taken by GNSO Review Team members. (to be completed after meeting with other SO/ACs to determine final Review Team membership)
  •  Staff supporting the ATRT3 and application process to send a response to those applicants who did not receive endorsement for this Review Team, thanking them for their interest and note their importance in the event an alternate is needed in the future. The response should encourage them to follow the ATRT3 work, participate in Public Comments and community discussions, and to apply for future opportunities within the GNSO Community as they arise. (to be completed after meeting with other SO/ACs to determine final Review Team membership)
 ICANN Staff to post GNSO Council Leadership letter to GNSO nominated ATRT3 members on the GNSO Correspondence page.

Revised GNSO Operating Procedures and ICANN Bylaws

SPS SegmentEntry DateAction ItemResponsible PartyAdditional Notes

The role and responsibilities of the GNSO Council as a member of the Empowered Community



  •  Staff to circulate to the GNSO Council the guidelines and templates that have been recently developed and adopted and which be found on the GNSO web-site (see under the heading Guidelines and Templates that Help the GNSO Fulfill Its Role & Obligation as a Decisional Participant in the Empowered Community).
  •  Form a small group of Council members to draft a letter to ICANN Legal to raise questions relating to potential liability of individual Council members and existing protections.

PDP3.0 Improvements


  •  ICANN policy staff to forward the RPM PDP WG’s DMPM request to the appropriate department of ICANN Organization for the requisite budget and resource approvals.
  •  RPMs PDP WG to provide follow-up report on the progress and outcomes of its DMPM request in time for the GNSO Council’s meeting scheduled for 21 December 2017
  •  PDP WG Co-Chairs to work with SubPro WG Co-Chairs to provide the GNSO Council with a consolidated timeline by ICANN61. The timeline should include milestones and dependencies, both between the two PDPs, but also external (e.g., CCT-RT).

Staff procurement work on documents for Request for Proposal on track (planned publication by early February)

Note that Council approval requires monthly written updates (including cost tracking) from the WG on the progress of the DMPM request


  •  Schedule a special Council meeting to carry out a detailed run through of the full project list. Following that, Council meeting would consider during its regular meeting any changes to the project and condition would be reviewed.
  •  Council to further consider the process and timing of the review of PDP 3.0 Improvements

    Council to agree on mechanism to start review of GNSO Operating Procedures to consider which updates may need to be made as a result of the PDP 3.0 Improvements.

  •  Council to consider commencing chartering for one of the new efforts (e.g. IDNs or transfers) to make sure the new charter template is fit for purpose.
  •  Council to confirm which additional items to move forward with and consider using agile teams to do so.
  •  Council members to consult with their respective groups to discuss whether there are other items that should be addressed going forward.

Berry Cobb

Ariel Liang Julie Hedlund  

SPS Survey



Nathalie Peregrine


  •  Staff to put forth recommendation on how Council can better consider topic and determine next steps (e.g., webinar, review red-line of GNSO Operating Procedures/ICANN Bylaws, etc.)
  •  Council to consider next steps and provide feedback on what further is needed for the discussion planned during the Council Strategic Planning Session in January 2018.
  •  ICANN Staff to post the new version of the GNSO Operating Procedures on the GNSO website, effective immediately.
 ICANN Staff to inform the ICANN Board of Directors that the GNSO Council recommends adoption of the proposed changes to section 11.3.i of the ICANN Bylaws to reflect new GNSO voting thresholds, which are different from the current threshold of a simple majority vote of each House(see

James Bladel Heather Forrest Donna Austin

Julie Hedlund

Marika Konings

PDP Improvements




The GNSO Council directs staff to move ahead with the identified next steps including:

  •  Integrating the inclusion of the proposed PDP Charter as part of the Preliminary Issue Report
  •  Development of draft guidelines for the use and application for face-to-face facilitated PDP WG meetings for Council review and adoption,
  •  Staff to remove this item from the Action Item page and move to the Project list


Marika Konings

Updated GNSO Operating Guidelines have been published reflecting the inclusion of proposed PDP Charter as part of the Preliminary Issue Report. Comments may be submitted until 10 August 2017 (see
  • Council members to take the order ranking survey back to their respective SG/Cs to discuss and request input. This input will be further considered during an upcoming Council meeting to help inform the Council’s prioritization and decision-making going forward.

Marika Konings Steve Chan

2019 Strategic Planning Session (SPS) Action Items

SPS SegmentEntry DateAction ItemResponsible PartyAdditional Notes

Role and responsibilities of GNSO more broadly

  •  For the section 3.6 Speaking at Meetings of the GNSO Operating Procedures, Council to consider revising this section since it is not strictly enforced.
  •  Council leadership and staff to consider documenting the internal operating procedures of the leadership team. Create a Chair/Vice-chair handbook, to help understand role and responsibilities.
  •  Council leadership to make the Council meeting planning document public, to both help Councilors stay informed about upcoming topics, but to seek their input for meeting preparation.
  •  Staff to investigate if the GNSO can serve as a Slack guinea pig in the already existing pilot effort within ICANN org. The use of Slack would be incumbent on a review of this platform first to understand how its threads would be archived and what level of access ICANN org would have to privileged or private communications between members. The GNSO Council will discuss whether document drafting can take place in Slack, but because the Council highly values transparency and accountability, the Council agreed that documents would need to be circulated on the archived email list to ensure that they are properly incorporated into the public record.
  •  Council leadership to liaise with the Nominating Committee to understand from Appointees and Panelists, what works, what does not within the process, and better understand how the selection process takes place. Councilors to investigate how NCAs can be better informed; identify what communications they might not be receiving.

How to manage Council’s 2019 workload: strategies to increase effectiveness
  •  Erika Mann to send note to Council upon the adoption of the new copyright law and the potential impact on GNSO policy work / DNS.
  •  Council to form a small team to work on the definitions in the Project Timing Document in relation to definitions of priority and level of effort.
  •  Staff to update Project Timing Document to try and incorporate suggestions from Councilors.

Wrap up and close of session
  •  Staff to identify what are low-hanging fruit in the PDP 3.0 implementation plan. Prioritize/color-code. Identify dependencies (e.g., reporting is needed prior to evaluation).
  •  Recurring: Small team of Councilors / Council leadership to report progress of PDP 3.0 at each Council meeting. Establish project plan for implementation for PDP 3.0. (Action Item taken on board by the PDP 3.0 small team)
  •  In order to better prioritize work, need to know capacity of Council, community, staff, Staff to get existing information from Berry Cobb about average commitment and Council to see if that can be utilized, leveraged, and/or updated.
    •  Reviewed prior version from 2017 and must be refreshed to be useful  
  •  Staff to check if ICANN legal has looked into the insurance for WG members question.

2018 Strategic Planning Session (SPS) Action Items

SPS SegmentEntry DateAction ItemResponsible PartyAdditional Notes
Role and responsibilities of Council leadership
  •  Council to consider whether existing mechanisms provide for sufficient opportunity to conduct “emergency” consultations to allow for GNSO Chair to gather input on certain topics and/or decisions that need to be taken. 
  •  Council members to provide leadership team with feedback on leadership team’s performance & actions on a regular basis. 
  •  Current Council Chair (Heather Forrest) to provide report at the end of her term outlining main challenges / concerns / recommendations in fulfilling the role. 
  •  Council to consider whether Council leadership should have a contract / letter of appointment that would outline role, responsibilities and expectations. 

Other Council Related Action Items

TopicEntry DateAction ItemResponsible PartyAdditional Notes

Nominating Committee (NomCom) Review Implementation Planning Team (IPT).



  •  Staff to advise how to provide input to the NomCom about GNSO NomCom appointees, also what the GNSO Operating Procedures say with respect to the NomCom appointee.
Steve Chan