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GNSO Council Small Team Members
Alan Barrett, ICANN Board
Anne Aikman-Scalese
Becky Burr, ICANN Board
Bruna Martins dos Santos
Greg DiBiase
Jeff Neuman
Justine Chew
Kurt Pritz
Nacho Amadoz
Paul McGrady (chair)
Susan Payne
Tomslin Samme-Nlar


SMEs / Alternates
Avri DoriaALAC
Greg ShatanALAC
Jorge CancioGAC
Jason MerrittGAC
Zeina Bou HarbGAC
Nigel HicksonGAC
Susan AnthonyGAC
Jim Prendergast RySG
Sebastien DucosRySG
Chris DisspainRySG
Karen DayRySG
Elaine PruisRySG
Ajith FrancisRySG
Beth BaconRySG
Karen BernsteinIPC
Mike RodenbaughIPC
Kathy KleimanNCSG
Cara GaglianoNCSG


Observers are welcome. They will be added to the mailing list with read-only rights, and during meetings will be in a listen only mode and no access to chat. Please have any observers contact gnso-secs@icann.org to complete the sign-up process and be joined the mailing list.

Observers
none

Staff support: Steve Chan, Marika Konings, Julie Hedlund


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Documents

Updated Assignment Form (as accepted by the GNSO Council during its 21 September 2023 meeting): Updated Small Team Assignment - SubPro Pending Recs - September 2023.pdf

Archive:

Assignment Form: Small Team Assignment - SubPro Pending Recs_16Mar2023.docx




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DateTimeRecordingsAgenda

21 March 2023 

21:00 UTCZoom Recording
28 March 202320:00 UTCZoom Recording
03 April 202311:30 UTCZoom Recording
04 April 202320:00 UTCZoom Recording
10 April 202311:30 UTCZoom Recording
11 April 202320:00 UTCZoom Recording
17 April 202311:30 UTCZoom Recording
20 April 202318:30 UTCZoom Recording
24 April 202311:30 UTCZoom Recording
11 May 202320:00 UTC Zoom Recording
15 May 202311:30 UTC(Cancelled)
18 May 202320:00 UTCZoom Recording
22 May 202313:00 UTCMeeting with the ICANN Board and GNSO Council. See wiki page: https://community.icann.org/x/y4lXDg
25 May 202320:00 UTCZoom Recording
01 June 202320:00 UTCZoom Recording
26 June 202314:00 UTCZoom Recording
03 July 202314:00 UTCZoom Recording

10 July 2023

14:00 UTCZoom Recording
17 July 202314:00 UTCZoom Recording

24 July 2023

14:00 UTCZoom Recording
31 July 202314:00 UTCZoom Recording
07 August 202314:00 UTCZoom Recording
14 August 202314:00 UTCZoom Recording
28 August 202314:00 UTCZoom Recording
11 September 202314:00 UTCZoom Recording
18 September 202314:00 UTCZoom Recorrding
25 September 202314:00 UTCZoom Recording
02 October 202314:00 UTCZoom Recording
09 October 202314:00 UTCZoom Recording
16 October 202314:00 UTCZoom Recording
21 October 202315:00 CEST ICANN78 session page
06 November 202314:00 UTC

Zoom Recording



20 November 202314:00 UTC

Zoom Recording

Attendance


27 November 202314:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Background – how we got here (Small Team Plus)
    1. Brief intros for Plus members
  3. Topic 17 and Recommendation 17.2: Background and context for where this recommendation fits in the larger Applicant Support Program topic
  4. Presentation from ICANN org: ideas in support of the intent of Recommendation 17.2
  5. AOB
    1. Confirm next meeting: Monday 4 December at 14.00 UTC

Slides:

SubPro Non-Adopted Recs Small Team Plus_27Nov2023.pdf

ICANN org presentation - GNSO Small Team Plus Recommendation 17.2.pdf

04 December 202314:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Topic 17 and Recommendation 17.2
    1. Follow up questions for ICANN org following 27/11 presentation
    2. Review straw person supplemental recommendation (see page 4 -https://docs.google.com/document/d/11skx7B2GrkT3zxj0IB9s8WXNGGIUSb-q/edit [docs.google.com])
    3. Small team plus input and suggestions on supplemental recommendation
    4. Confirm next steps to finalize supplemental recommendation
  3. Recommendation 22.7 – intro to topic (see https://docs.google.com/document/d/1sjXahnWh6J-v4abtS54wyLLmNIETzg_k/edit [docs.google.com])
  4. AOB 
    1. Confirm next meeting – 11 December at 14.00 UTC (Finalise deliberations on 17.2, continue consideration of 22.7 and introduction of 24.3 & 24.5)
11 December 202314:00 UTC

Zoom Recording

Attendance

 

  1. Welcome
  2. Topic 17 and Recommendation 17.2
    1. Finalize review straw person supplemental recommendation (see page 4 -https://docs.google.com/document/d/11skx7B2GrkT3zxj0IB9s8WXNGGIUSb-q/edit [docs.google.com])
    2. Confirm final supplemental recommendation
  3. Recommendation 22.7 – intro to topic (see https://docs.google.com/document/d/1sjXahnWh6J-v4abtS54wyLLmNIETzg_k/edit [docs.google.com])
  4. Recommendation 24.3 & 24.4 – intro to topic (see https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit [docs.google.com])
  5. AOB 
    1. Confirm next meeting – 18 December at 14.00 UTC (Finalise deliberations on 22.7 and continue deliberations on 24.3 & 24.5)


18 December 202314:00 UTC

Zoom Recording

Attendance


  1. Welcome
  2. Recommendation 24.3 & 24.4 – intro to topic and begin deliberations (see https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit [docs.google.com])
  3. AOB 
    1. Confirm next meeting – 08 January at 14.00 UTC (Finalize deliberations on 24.3 & 24.5; Commence review of Recommendation9.2 (Single Registrant Exemption/Waiver)



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DateTimeRecordingsAgenda

08 January 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Recommendation 24.3 & 24.4 (string similarity) – finalize deliberations (see https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit [docs.google.com])
  3. Recommendation 9.2 (single registrant exemption) – commence review  (seehttps://docs.google.com/document/d/1s2YJG2X9qE8qM05-xtNML9JpGOCSgF4G/edit [docs.google.com])
  4. AOB 
    1. Confirm next meeting – 15 January at 14.00 UTC

16 January 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Recommendation 9.2 (single registrant exemption) – commence review  (see https://docs.google.com/document/d/1s2YJG2X9qE8qM05-xtNML9JpGOCSgF4G/edit [docs.google.com])
  3. AOB 
    1. Confirm next meeting – 22 January at 14.00 UTC

22 January 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Commence review of recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) - https://docs.google.com/document/d/1X8g3tzAXfxMJyJXxTig-DWby53ET5qeo/edit [docs.google.com]
  3. …in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) -https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com]
  4. AOB 
    1. Confirm next meeting – 29 January at 14.00 UTC

22 January 2024 - String Similarity

21:00 UTC

Zoom Recording

Attendance

Members for String Similarity: Susan Payne, Anne Aikman-Scalese, Chris Disspain, Karen Bernstein, Susan Anthony, Greg Shatan, Paul McGrady

29 January 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Commence review of Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) - https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com]
  3. AOB

       a.Confirm next meeting 05 February at 14.00 UTC

05 February 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Continue review of Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) - https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com]
  3. AOB 
    1. Confirm next meeting – 12 February at 14.00 UTC

12 February 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome
  2. Conclude review of Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) - https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com]
  3. AOB  

      a.Confirm next meeting – 19 February at 14.00 UTC

19 February 2024

14:00 UTC

CANCELLED

CANCELLED

22 February 2024

20:30 UTC

ICANN79 Prep week session page

ICANN79 Prep week: New gTLD SubPro Supplemental Recommendations Community Update

This purpose of this prep week session is to brief the community on proposed amendments to the SubPro recommendations that were not adopted by the ICANN Board, in preparation for a community consultation session during ICANN79.

13 May 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome & SOIs
  2. Background on Topic 24 – how we got here
  3. Review & Discussion of the Strawperson at: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit?usp=sharing [docs.google.com]
  4. Next Steps
  5. AOB

28 May 2024

14:00 UTC

Zoom Recording

Attendance

03 June 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome & SOIs
  2. Continued Discussion of the Straw person and Comments at: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit?usp=sharing [docs.google.com]
  3. Next Steps
  4. AOB

17 June 2024

14:00 UTC

Zoom Recording

Attendance

Cancelled

24 June 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome & SOIs
  2. Chair update and discussion on where we are coming out of ICANN80
  3. Next Steps
  4. AOB

01 July 2024

14:00 UTC

Zoom Recording

Attendance

  1. Welcome & SOIs
  2. Review of Strawman
  3. AOB



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TOPIC BRIEFING DOCUMENTS

Slides summarizing all proposed final Supplemental Recommendations here: https://docs.google.com/presentation/d/14OX5RrwKki08Cf1Mnn8urzBiLNY3Pd5D/edit#slide=id.g2b9e62bb4c4_2_75

TopicLink to briefing document
Topic 9: Registry Voluntary Commitments / Public Interest Commitments - Recommendation 9.2 (single registrant exemption / waiver) https://docs.google.com/document/d/1s2YJG2X9qE8qM05-xtNML9JpGOCSgF4G/edit

Topic 17: Applicant Support - Recommendation 17.2 (expanding scope of financial support)

https://docs.google.com/document/d/11skx7B2GrkT3zxj0IB9s8WXNGGIUSb-q/edit

Topic 18: Terms & Conditions - Recommendation 18.1 (rejecting an application), Recommendation 18.3 (covenant not to sue)

https://docs.google.com/document/d/1X8g3tzAXfxMJyJXxTig-DWby53ET5qeo/edit

Topic 22: Registrant Protections - Recommendation 22.7 (Continued Operations Instrument (COI) exemption)

https://docs.google.com/document/d/1sjXahnWh6J-v4abtS54wyLLmNIETzg_k/edit

Topic 24: String Similarity Evaluations - Recommendation 24.3 & 24.5 (singular/plural and intended usage exemption)

Staff Strawperson Working Document: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit

Supplemental Recommendation Working Document: https://docs.google.com/document/d/12n4HKmsOBPseTrlGzwLjuAl4w7gGkv4V/edit#heading=h.7kc3qmkjr8mj

Original Working Document: https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit

Topic 32: Limited Challenge/Appeal Mechanism Briefing Document - Recommendation 32.1, 32.2, 32.10

https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit


WhenWhatWhom
27 Nov 2023

Introduction of new members & overview of approach & next steps

- Commence review of Recommendation 17.2 (expanding scope of financial support)

SME: Zeina Bou Harb (GAC), Jim Prendergast (RySG), Karen Bernstein (IPC), Tijani Ben Jamaa (ALAC), Reema Moussa (NCSG)

Alt: Jason Merritt (GAC), Greg Shatan (ALAC), Namra Naseer (NCSG), Mike Rodenbaugh (IPC)


04 Dec 2023

- Recommendation 17.2 (expanding scope of financial support) – continue deliberations

- Commence review of Recommendation 22.7 (exemption from Continued Operations Instrument (COI))

SME: Tijani Ben Jamaa (17.2) (ALAC), Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Jim Prendergast (17.2) (RySG), Sebastien Ducos (22.7) (RySG), Nigel Hickson (GAC)

Alt: Greg Shatan (ALAC), Karen Day (22.7) (RySG), Jason Merritt (GAC)

11 Dec 2023

- Recommendation 17.2 (expanding scope of financial support) – finalize deliberations

- Recommendation 22.7 (exemption from Continued Operations Instrument (COI)) – finalize proposed modification

- Commence review of Recommendation 24.3 (updating standards of confusing similarity and string contention) & Recommendation 24.5 (single / plurals)

SME: Tijani Ben Jamaa  (17.2) (ALAC), Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Jim Prendergast (17.2) (RySG), Sebastien Ducos (22.7) (RySG), Nigel Hickson (GAC)

Alt: Greg Shatan (ALAC), Namra Naseer (NCSG), Karen Day (22.7) (RySG), Jason Merritt (GAC)

18 Dec 2023- Recommendation 24.3 (updating standards of confusing similarity and string contention) & Recommendation 24.5 (single / plurals) – continue deliberations

SME: Reema Moussa (NCSG), Karen Bernstein (IPC), Chris Disspain (RySG), Susan Anthony (GAC)

Alt: Greg Shatan (ALAC), Namra Naseer (NCSG), Mike Rodenbaugh (IPC), Paul Diaz (RySG), Jason Merritt (GAC)

08 Jan 2024

- Recommendation 24.3 (updating standards of confusing similarity and string contention) & Recommendation 24.5 (single / plurals) – finalize deliberations

- Commence review of Recommendation 9.2 (Single Registrant Exemption / Waiver)

SME: Reema Moussa (NCSG), Karen Bernstein (IPC), Chris Disspain (24.3/24.5) (RySG), Karen Day (9.2) (RySG), Susan Anthony (GAC), Greg Shatan (ALAC)

Alt: Namra Naseer (NCSG), Mike Rodenbaugh (IPC), Paul Diaz (24.3/24.5) (RySG), Sebastien Ducos (9.2) (RySG), Nigel Hickson (GAC)

16 Jan 2024- Recommendation 9.2 (Single Registrant Exemption / Waiver) – deliberate proposed modification

SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG)(apology), Susan Anthony (GAC), Greg Shatan (ALAC) (apology)

Alt: Namra Naseer (NCSG), Sebastien Ducos (RySG), Jorge Cancio (GAC)

22 Jan 2024

- Recommendation 9.2 (Single Registrant Exemption / Waiver) – finalize proposed modification

- Commence review of recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process)

SME: Reema Moussa (NCSG)(apology), Mike Rodenbaugh (IPC), Karen Day (9.2/18.1) (RySG), Susan Anthony (GAC), Greg Shatan (ALAC)

Alt: Namra Naseer (NCSG), Sebastien Ducos (9.2) (RySG), Elaine Pruis (18.1) (RySG), Jorge Cancio (GAC)

29 Jan 2024- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – continue deliberations

SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Jorge Cancio (GAC), Greg Shatan (ALAC)

Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)

05 Feb 2024- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – continue deliberations

SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Zeina Bou Harb (GAC), Greg Shatan (ALAC)

Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)

12 Feb 2024- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – continue deliberations

SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Zeina Bou Harb (GAC),  Greg Shatan (ALAC)

Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)

19 Feb 2024 - THIS CALL HAS BEEN CANCELLED- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – finalize deliberations

SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Jorge Cancio (GAC), Greg Shatan (ALAC)

Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)

Week of 19 Feb 2024 (TBC)- Prep week session to brief community on proposed changes to recommendations

Small Team Plus

2-7 March 2024

ICANN79

- ICANN79 session to obtain community feedback on proposed changes to recommendations

Small Team Plus

18 March 2024

- Review of community feedback & updating of proposed modifications as deemed appropriate

Small Team Plus
25 March 2024- Continued review of community feedback & updating of proposed modifications as deemed appropriate

Small Team Plus

01 April 2024- Finalize review & updates of proposed modifications

Small Team Plus

Week of 1 April 2024- Submit Supplemental Recommendations (modified recommendations) to the GNSO Council for its considerationSmall Team Lead
April Council meeting- Council consideration of Supplemental RecommendationsGNSO Council
After April Council meeting- Assuming Council adoption, submission to the ICANN Board of the Supplemental RecommendationsGNSO Secretariat
May / June- Board consideration of Supplemental Recommendations

ICANN Board



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