Summit Working Group Teleconference

Date: 07 January 2009

Time: 2030 UTC. For the time in various timezones click here

Meeting Number: AL.SU/CC.0109/1

How can I participate in this meeting?

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Dial-outs: There are currently no dial-outs requested

Interpretation: None

Summary Minutes: Summary Minutes 07 January 2009

Recording: English

Participants:

Apologies:

A G E N D A

Suggested Agenda Items:

1. Draft Summit Programme rev2 (prepared by W Ludwig)

2. Interim Results of the 2nd Summit Survey

Interim Results of the 2nd Summit Survey (07 Jan 2008) (PDF) (please note that the lower the number of total votes, the higher the issue is ranked)

List of the ALS representatives who have not responded to the 2nd Summit Survey so far (PDF)

Are summit participants who do not send us their preferences expected to participate in the working groups? If so, what is the mechanism to place them in a working group if they did not send us their preferences?

A list with the individual preferences of the ALS representatives having voted so far will be published shortly.

3. Summit Schedule (RELEVANT Document: ATLAS Room Requirements v5)

A) Dates/duration of Working Groups – Sessions 1 and 2. Are both sessions on Sunday or will the Session 2 meetings be on Tuesday? Is the duration of each WG 3 hours?

B) Dates of times of GAs – Pt 1 on Sunday and Pt 2 on Tuesday? Is the duration of Pt. 1 3 hours and Pt. 2 4 hours?

C) Poster Session - is there a welcome reception/Poster session planned on Saturday night? Who will be in charge of this event?

4. Summit Working Group and GA Operation

*a. Selection of Working Groups:*

Relevant text as approved by Summit WG:

Selection of Working Group Topics

There will be five working groups as a part of the Summit programme. The purpose of the working groups will be to develop a written statement for ratification during the General Session at the close of the Summit. The statements will then be sent on to the Board of ICANN as a position of the entire At-Large community.

Each Summit attendee will be expected to participate in one working group during the Summit, and, to participate in the work of preparing a draft statement on the subject of their working group in advance of the Summit.

You will be automatically assigned to the working group that you have rated most highly below which is also in the top five across all respondents. The Summit organisers may assign you to one of your next-highest-preference choices in order to balance the number of participants in each working group.

You and the others who complete the survey will choose the subjects of the five working groups. We have prepared a list below of subjects that are currently being debated in ICANN for you to choose from. If you choose “Other Issue” you will be able to input an additional subject, which will be visible to others who complete this survey. They, like you, will be able to enter new issues, but they will also be able to ‘vote’ for the issue that you have provided, just as you are able to ‘vote’ for issues entered by those who have completed this survey before you. These subjects will be considered for other elements of the Summit programme, but in any case for them to be included they would need to be related to the mandate and mission of ICANN.

It is suggested to limit the size of the different working groups to 25 to ensure that there is enough room for accommodation. The working group rooms are for a maximum of 25 participants.

*b. Preparation of Draft WG Statements*