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• Applicable geographic regions and countries within regions – ICANN Org believes that it will allow for greater clarity as well as community flexibility in many cases to use the GSE list of countries and regions, rather than the less detailed listing of official ICANN meeting regions. The FY20 CROP space therefore contains a link to the current GSE list for your reference.
• Reimbursement for conference registration fees – while the general rule remains that conference registration fees are not part of CROP funding, for FY20 ICANN Org has created alimited exception for cases where senior staff approval has been sought and obtained.
• Using 1 out of 3 trip allocations to an ICANN Public Meeting or ICANN-organized event – for FY20, community groups will no longer be required to FIRST use 1 trip allocation for this purpose. In other words, any 1 out of the 3 trip allocations can be used to an ICANN Public Meeting or ICANN-organized event (if one is taking place in the applicable region). ICANN Org hopes this will provide the community with greater flexibility in planning their FY20 strategic outreach activities.
• Clarifying 7-week deadline for trip requests – we understand that the FY19 requirement of “5 calendar days plus 6 weeks” may have been confusing for some groups. As such, for FY20, we will count the period between the last possible day for submitting a trip request and the commencement date of the trip as seven (7) weeks. This will not substantially alter the actual duration in question (as between FY19 and FY20), but we hope the clarification will provide greater clarity. Please note that this will not alter the requirement that the relevant regional VP’s concurrence must still be obtained a minimum of 6 weeks before travel commences.
• CROP staff lead administrator – for FY20, the staff lead for this program will be Maryam Bakoshi. She will be responsible for ensuring compliance with the applicable deadlines, following up on trip proposals and assessment reports, and to generally assist you with the program. However, please continue to send your queries and reports to the usual email address (crop-staff@icann.org).

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