Page History
Attendees: Lise Fuhr, Jonathan Robinson, Maarten Simon, Greg Shatan, Holly Gregory, Sharon Flanagan
Agenda:
- Update from CWG-Stewardship on Bylaws responses
- Clarify Sidley's role in working on the Bylaws
- Update on budgeting and fee estimates
- Sidley's role in certification of CCWG dependencies
Notes & Action Items
Bylaws work:
- CWG has been working to respond/address the "Notes to CWG" that Sidley raised in its initial Bylaws matrix. The CWG is almost done with this work.
- CWG has requested/envisioned a shorter version of the Bylaws (with references to external documents), but still would answer the questions as needed
- Sidley prefers to do the shortening at a later date. In terms of costs, it would be more efficient for Sidley to insert the responses rather than shorten at the outset.
- Greg suggests that Sidley indicate (with brackets or otherwise) which parts could be removed later (in a shorter Bylaws version)
- Holly disagrees with the purpose of this suggestion: need to capture what CWG wants first, and need for completeness. Greg's suggestion may add cost.
- On CSC Charter example: this is a document that the CWG has discussed moving out of the Bylaws, but Sharon notes that there needs to be a decision about how
to modify this Charter, and that decision may be in the Bylaws.
Action (Client Committee): Client Committee to share the CWG's responses once more work is completed on the CWG side. Sidley will review, but not implement at this stage.
This will help the CWG provide more information for certain responses if needed.
Costs update:
- Context: There has been a significant over-run of costs, and the Board is concerned. With this information, ICANN has offered to draft the first version of the Bylaws for Sidley to review. Possible arguments
from ICANN include knowledge of ICANN Bylaws and thus, lower costs. - Sidley is aware of the sensitivity around costs. Sidley has drafted a significant portion of the Bylaws to date, and Holly now wonders if this work is moot. Holly does
not think a cap in costs is possible at this stage. - The bulk of the work on the Bylaws is done. It's fine tuning at this stage
Next Steps on Bylaws (including consideration of costs):
- CWG continues work on responses
- CWG shares resposes with Sidley for review
- Sidley embeds the responses into the Bylaws document
- Client Committee reviews the Bylaws document
- ICANN is provided with an opportunity to review/comment on the CWG-Sidley Bylaws document
- ICANN assists with the organization/structure of the Bylaws in their final form, including assisting with moving parts of the Sidley detail into external reference
documents (annexes, etc).
Sidley's role in certification of CCWG dependencies:
- Sidley has been involved on certification in both of the previous drafts
- On the latest IRP draft, Sharon cannot speak to whether the requirements have been met, since she has not been involved in the discussion and
compromises. This may be a concern for future involvement. Need to figure out a tracking solution. - CWG will be asked to certify and sign-off on the final draft
- Final review will be too late if there are substantive issues to address.
Action: Confirm with CWG that Sidley would conduct a review of the requirements in the final drafting stages, before sign-off by the CWG. Sharon could conduct a review and come back to CWG on next call (18 February) for discussion if needed. Depending on timing,
Transcript
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Recordings
- The Adobe Connect recording is available here: https://icann.adobeconnect.com/p7bs6sn3hu6/
- The MP3 recording is available here:
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Chat Transcript
Jonathan Robinson: (2/8/2016 10:59) Hello Sharon. Good morning & welcome!
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